Proceedings: BCSD 6-26-17

Proceedings

BENNETT COUNTY SCHOOL DISTRICT 3-1

BOARD OF EDUCATION MINUTES

REGULAR MEETING

JUNE 26, 2017

The Regular meeting of the Bennett County School District 3-1 was called to order by Board President Mike Olson at 5:00 p.m. The Pledge of Allegiance was led by President Olson. Board members present: Alexander, Hodson, and Olson. Administration present, Superintendent Halverson, Secondary Principal Redden, Jr. High Principal Ready, Co-Business Managers Robinson and Coyle. Absent, Huber, Petrak and Principal Kuxhaus. Others present, Tim Huether, Jamie Gropper, Abby O’Neill. Petrak arrived at 5:20 p.m.

181.0-17 Alexander moved to approve the agenda, with the following additions, seconded by Hodson. All voting aye, motion carried. All voting aye, motion carried. 

185.9 Approve contract for Amy O’Neill, head volleyball coach (Action)

185.10 Approve contract for Cindy Knecht, jr. high volleyball coach. (Action) There were no conflicts of interest disclosures.

182.0-17 Alexander moved to approve the consent agenda, seconded by Hodson. All voting aye motion carried. 

182.1 Minutes of Regular Meeting, May 15, 2017

182.2 Claims for June, 2017

Checking 1 Fund: 10 GENERAL FUND, PEST CONTROL, 4 SEASONS, 150.00; MGS ALARM REPAIR, ADTECH INC, 852.00; CREDIT STIPEND, ANDERSON, MICHAEL, 120.00; ANNUAL MAINT, ARMSTRONG EXTINGUISHER SERVICE, 1,565.00; BO SUPPLIES, AUNTIE D’S, 95.99; LEGALS & MINUTES, BC BOOSTER II, 421.89; REGION TRACK LOSS POSTAGE, BC SCHOOL DISTRICT 3-1, 319.70; BKGR CK, REPAY BCHS STUDENT COUNCIL, REFEREE SUPPLIES, INSERVICE MEALS, NON TECHNOLOGY SUPPLIES, BC SCHOOL-TRUST & AGENCY, 11,807.17; EMPLOYEE PHYSICAL, BENNETT COUNTY RURAL HEALTH CLINIC, 250.00; WINDSHIELD REPAIR, BOB’S AUTO GLASS, 100.00; DISTRICT TITLE I P/D, BUCHMANN, MARK, 52.00; MILEAGE TO PARENTS, BYRNE, JANELLE, 406.56; TRAVEL, CARDMEMBER SERVICE, 333.48; LEGAL SERVICES, CHURCHILL, MANOLIS, FREEMAN, 1,427.82; LEGION WATER, CITY OF MARTIN, 526.72; STATE TRACK , COMFORT INN & SUITES SIOUX FALLS, 1,594.60; MAINT AGREEMENT TECHNOLOGY SUPPLIES, COMPUTER VILLAGE, 0.00; MEALS, COYLE, KAREN, 37.00; REPAIRS & MAINT, CULLIGAN WATER CONDITIONING, 129.50; ACTIVITY SUPPLIES, DAKOTA SPORTS, INC., 231.35; LIBRARY SUPPLIES, DEMCO, 86.51; BKGR CK, DIVISION OF CRIMINAL INVESTIGATION, SD, 129.75; PHONE, DONOVAN, KENNETH, 40.00; DUES & FEES, EBOARD SOLUTIONS INC, 600.00; BO SUPPLIES, FNB VISA, 9,371.52; ACT SUPPLIES, FROSTED PETAL, THE, 546.48; MAINT SUPPLIES, GE ASSOCIATES INC, 2.54; IA SUPPLIES, GENERAL STORE, THE, 1,869.69; DISTRICT TITLE I TRAVEL, GOETZINGER, KAREN, 26.00; PHONE, GOLDEN WEST INC., 1,003.21; MAINT SUPPLIES, GOPHER SPORT, 116.88; SUPT TRAVEL, PHONE, HALVERSON, STACY, 66.00; MAINT SUPPLIES, AUTO SCRUBBER REPAIR HILLYARD/SIOUX FALLS, 883.58; DISTRICT TITLE I TRAVEL, JOHNSON, SHARLENE, 26.00; FUEL, KJ’S PIT STOP, 3,337.10; N OUTSIDE LIGHT NEW SHOP, KRATOVIL ELECTRIC INC., 477.97; BO BACKUP, KT CONNECTIONS, 30.00; DISTRICT TITLE I TRAVEL, KUXHAUS, AMIE, 52.00; LEGION ELECTRIC, LACREEK ELECTRIC, 13,284.33; DISTRICT TITLE I TRAVEL, LARSON, CARRIE, 52.00, BCHS SUPPLIES, LYNN’S DAKOTAMART, 275.20; COPIER MAINT, MARCO INC, 480.00; BUS SUPPLIES, MARTIN AUTO PARTS II, 371.99; BO SUPPLIES, MCLEOD’S PRINTING AND SUPPLY, 299.60; DISTRICT TITLE I P/D TRAVEL, MILLEDGE, CORA, 52.00; MEMBERSHIP DUES, NAFIS, 2,458.00, , BOILER INSPECTION, OFFICE OF FIRE MARSHALL-BOILER INSPECTION, 360.00; PEST CONTROL, OLSON’S PEST TECHNICIANS, 75.00; SECONDARY PRINCIPAL TRAVEL, PEAP, 179.00; DISTRICT TITLE I P/D TRAVEL, PIERSON, SUNNY, 52.00; 403 (b) ADMIN, PLAN SERVICES, 100.00; BCHS SUPPLIES, POPPLERS MUSIC INC., 30.45; POST OFFICE BOX RENT, POSTMASTER - MARTIN, 150.00; MAINT, RASMUSSEN MECHANICAL SERVICES INC, 990.08; DISTRICT TITLE I TRAVEL, READY, BELINDA, 52.00; DISTRICT TITLE I P/D TRAVEL, REDDEN, NICHOLAS, 52.00; MGS TITLE I P/D TRAVEL, RISSE, CAROL, 26.00; BO TRAVEL, ROBINSON, JOLENE, 26.00; LEGION GARBAGE, SALOMON SANITATION, 1,094.34; JR HIGH DUES, SCHOOL ADMINISTRATORS OF SD, 3,328.00; SEVERENCE PAY, SDRS SPECIAL PAY, 19,525.09; REPAIRS & MAINT, SERVALL UNIFORM & LINEN SUPPLY, INC, 145.97; ACT SUPPLIES, SPORTSMAN’S LANES, 86.00; MGS TECH SUPPLIES, SYNCB/AMAZON, 179.97; CURRICULUM ALIGNMENT 17-18 DUES DISTRICT TITLE I REGISTRATION, TIE, 6,310.00; PHONE, TOCZEK, ROBERT, 40.00; WRESTLING SUPPLIES, TRACK WRESTLING, 153.13; IA SUPPLIES, TRUE VALUE HARDWARE, 298.02; BO SUPPLIES MAINT SUPPLIES, VALENTINE OFFICE SUPPLY, 82.97; DISTRICT TITLE I P/I SUPPLIES, WAL MART COMMUNITY, 623.66; MAINT SUPPLIES, WARNE CHEMICAL & EQUIPMENT COMPANY, 34.45; BUS REPAIR/BUS MAINT, WEST RIVER INTERNATIONAL, 248.91; Fund Total: 90,602.17, Checking 1 Fund: 21 CAPITAL OUTLAY, LEGION GYM FLOOR, ADVANCED BUILDING SERVICES, INC, 3,620.00; LIBRARY MEDIA, FNB VISA, 611.29; ROOF KITCHEN, GENERAL SERVICE CONSTRUCT INC, 2,779.00; MGS WINDOWS, GENERAL STORE, THE, 1,015.50; MGS 3RD WING REPAIRS/BCHS BREAK IN REPAIRS, GLASS SHOP, THE, 8,120.93; SUPT HOUSE UNDERGROUND SPRINKLER SYSTEM/BCHS SPRINKLER ADD ON, MADDOX SERVICE COMPANYY, 7,610.00; JR HIGH COPIER, MARCO INC, 1,211.08; MAINT, PANHANDLE SALES & SERVICE, LLC, 236.00; LEASE PAYMENTS, PITNEY BOWES GLOBAL FINANCIAL SERVICES, 137.58; NON-CONSUMABLE SUPPLIES, PRO-VISION, 1,242.52; BCHS SCIENCE ROOM/BCHS RESTROOM FLOORING/BCHS REMOVE BASEBOARD, SCHOOL SPECIALTY, 25,983.00; MGS SEWER, SOD’S MECHANICAL, 2,017.35; Fund Total: 54,584.25, Checking 1 Fund: 22 SPECIAL EDUCATION FUND, BCHS SPED SERVICES, BC SCHOOL-TRUST & AGENCY, 81.50; MGS SPED SERVICES, CHILDREN’S CARE HOSPITAL & SCHOOL, 4,235.00; RESIDENTAL TUITION, CHILDREN’S CARE HOSPITAL AND SCHOOL, 9,170.00; SPEECH TRAVEL, FAIRFIELD INN, 119.00; SPEECH REGISTRATION, FNB VISA, 209.99; MGS SPED SERVICES, GE ASSOCIATES INC, 20.74; MGS SPED SERVICES, JOEBGEN, MIKE, 980.00; MILEAGE PAID TO PARENTS, LAMONT, SOPHIA, 28.56; SPED COPIER, MARCO INC, 71.21; MAINT, MIDWEST SPECIAL INSTRUMENTS, 115.11; SPEECH SERVICES, NCS PEARSON INC, 3.00; SPED SERVICES, SD DEPT OF HUMAN SERVICES, 14,206.72; SPEECH TRAVEL, USSELMAN, LURA, 199.29; SPED DIRECTOR SUPPLIES, VALENTINE OFFICE SUPPLY, 214.60; SPED CREDIT STIPEND, WALN, LANEY, 1,000.05, Checking 1 Fund: 41 SHOP BUILDING, CAMERA REMOVAL OLD SHOP, GOLDEN WEST TECHNOLOGIES, 425.00; 1ST PAYMENT SHOP BUILDING, SUMMIT CONTRACTING INC, 52,911.95; ARCHITECT FEES, UPPER DECK ARCHITECTS, INC, 5,526.66, Fund Total: 58,863.61, Checking 1 Fund: 51 FOOD SERVICE, LUNCH SUPPLIES, CHILD/ADULT NUTRITION SERVICES DOE -, 971.74; FOOD SERVICES WORKSHOP, CLUBHOUSE HOTEL & SUITES, 423.00; MILK, DEAN FOODS, 374.43; LUNCH SUPPLIES, FOOD SERVICES OF AMERICA, 3,132.67; FOOD SERVICE TRAVEL, HALVERSON, STACY, 52.00; LUNCH , LYNN’S DAKOTAMART, 42.09; FOOD SERVICE TRAVEL, McMILLIN, CINDY, 26.00; FOOD SERVICE EQUIPMENT/KITCHEN SUPPLIES, REINHART, 6,378.28; FOOD SERVICE TRAVEL, ROBINSON, JOLENE, 26.00; LUNCH REFUND, SPEARS, TIFFANY, 17.75; KITCHEN HOOD CLEANING, STEAM CLEANING SPECIALIST, 1,800.00, Fund Total: 13,243.96, Checking Account Total: 247,948.76

182.3 Financials for May, 2017

Approve the May financial reports as presented. 

GENERAL FUND Beginning Balance (98,701.00), Receipts 534,405.38, Disbursements 412,918.55

Ending Balance (22,785.83), Revenue Summary Local -0-, County 266,515.28, State 196,717.00, Federal 71,173.10, Other -0-. CAPITAL OUTLAY FUND 47,707.19, Receipts 150.00 Disbursements 27,609.88, Ending Balance 20,247.31, Revenue Summary Local -0-, County $150.00, State -0-, Federal -0-, Other -0-. SPECIAL EDUCATION FUND Beginning Balance 6,301.97, Receipts 121,546.26, Disbursements 72,575.79, Ending Balance 55,272.44, Revenue Summary Local -0-, County 90,147.26, State 13,928.00, Federal 17,471.00, Other -0-. 

PENSION FUND Beginning Balance 85.97, Receipts 344.57, Disbursements -0-, Ending Balance 430.54. IMPACT AID FUND Beginning Balance 3,017,808.50, Ending Balance 3,018,229.72, Local 421.22, Federal -0-, SHOP BUILDING FUND Beginning Balance (47,272.66), Receipts -0-, Disbursements 9,507.96, Ending Balance (56,780.62). 

FOOD SERVICE FUND Beginning Balance 54,793.20, Receipts 21,832.50, Disbursements 17,151.76, Ending Balance 59,473.94, Revenue Summary Local 2,866.75, State -0-, Federal 18,965.75, Other -0-. 

TRUST AND AGENCY Beginning Balance 94,139.35, Ending Balance 88,797.25. 

Payroll:

General Fund Salaries $286,097.89, Benefits 69,003.22 

Special Education Salaries $33,247.33, Benefits $8,786.77

Food Service Salaries $4,801.97, Benefits $1,237.80

Administrative Reports:

Board Chairman Olson reported that he had a zoom meeting with Three Rivers Cooperative in May, the annual Three Rivers Coop meeting is coming up and he will be gone but will zoom it as well, read several thank you’s from retiree Teresa Risse and Mary Sterkel family, handbooks and the preliminary budget were handed out. 

Superintendent Halverson reported that we have 3 elementary teacher openings, 3 para-professional openings and several coaching openings still available, the air conditioning project at the Martin Elementary is nearly finished, the shop building is moving on schedule, and the dirt work has begun on the cement project at the activity center, a construction meeting will be held on June 27 for the shop building, the order for the 2017 - 15 passenger van has been cancelled due to federal regulations and Bob Toczek has been instructed to locate a used van to purchase.

Jr. High Principal Ready reported on the professional development meetings that have been held in the district for staff and they will also be attending some out of district in the near future, parent involvement data retreat was held June 1 with good attendance and feedback, parent involvement policy and compact and schoolwide plans are being worked on, Department of Ed conference is coming up, will be reviewing ESSA programs and the Title I allocation has not been issued as of this date, the jr. high schedules and class lists are completed, handbooks, resource guides and learning targets are a work in progress. 

Secondary Principal Redden reported that the administrative staff had attended the Wild West Conference in June with great leadership advice being presented, the head coaching positions have all been filled, the track season ended on a great note and the athletes are excited for a new season, the basketball clinics were very well attended and had athletes stepping up to leadership roles, open gyms are being held five nights a week with good participation.

Jamie Gropper spoke as a concerned parent about the disciplinary matrix.

Tim Huether asked about the financial status of the school district, long range planning and the opt out.

184.0-17 Hodson moved to approve updates to bring board policies into compliance with federal and state laws, seconded by Petrak. All voting aye, motion carried.

184.1 GCDB-Employee Criminal Background Check

184.2 EF-Food Services Management

184.3 AC-Nondiscrimination

184.4 AH-Conflict of Interest Disclosure and Authorization

184.5 AH-E(1) Conflict of Interest Disclosure Form

184.6 AH-E(2) School Board Action on Conflict of Interest Disclosure of a Direct Benefit

185.0-17 Hodson moved to accept the following contracts for the 2017-2018 school year, seconded by Petrak with Alexander abstaining. All voting aye, motion carried.

185.1 Abbie Alexander, Elementary PE Instructor

185.2 Tabitha Tetrault, Elementary Instructor 

185.3 Abbie Alexander, Assistant Girls Basketball Coach

185.4 Anthony Muilenburg, Head Girls Basketball Coach

185.5 Nicki Josefczyk, Para-professional

185.6 Joni Sterkel, Food Service, Library Para-professional

185.7 Tina Sigman, Assistant Volleyball Coach

185.8 Tami Toczek, Assistant Food Service Manager

185.9 Amy O’Neill, Head Volleyball Coach

185.10 Cindy Knecht, Jr. high volleyball coach

186.0-17 Alexander moved to accept the resignation of Maria Hopkins, elementary instructor, effective immediately, seconded by Hodson. All voting aye, motion carried.

187.0-17 Hodson moved to surplus items from the kitchen and a chain hoist, iron rack and an overhead 9 x 11 door panel from the shop area, seconded by Alexander. All voting, aye motion carried.

188.0-17 Alexander moved to accept contract from Three Rivers Cooperative for Speech Therapist for the 2017-2018 school year in the amount of $73,989.00, seconded by Petrak. All voting aye, motion carried.

189.0-17 Alexander moved to accept contract from Three Rivers Cooperative for Speech Language Pathologist Assistant for the 2017-2018 school year in the amount of $31,846.00, seconded by Hodson. All voting aye, motion carried.

190.0-17 Hodson moved to adopt and renew the Associated School Boards Workers Compensation Fund for the 2017-2018 school year in the amount of $22,629.00, seconded by Petrak. All voting aye, motion carried.

191.0-17 Petrak moved to adopt and renew the Associated School Boards Property and Liability Fund Participation Agreement for the 2017-2018 school year in the amount of $76,421.00, seconded by Alexander. All voting aye, motion carried.

192.0-17 Alexander moved to accept the propane bid from Midwest Cooperative/Pierre: Tanker Price: $0.79 Small Truck: $0.93 Motion seconded by Hodson, all voting aye motion carried.

Propane: Stern Oil: Tanker $.9104; Small Truck $1.0604 Country Pride: Tanker $0.80; Small Truck $0.99 Beguin Enterprises: Tanker $0.96; Small Truck $1.17 Midwest Cooperative/Pierre: Tanker $0.79; Small Truck $0.93

192.1 Alexander moved to accept fuel bid from KJ’s Pitstop, seconded by Petrak. All voting aye, motion carried.

KJ’S PIT STOP

Lead free Gasoline: Pump price per gallon less federal tax

#2 Diesel Fuel: Pump price per gallon less federal tax

Stern Oil, Country Pride and Midwest Cooperative also bid gas/diesel but we do not have tanks.

193.0-17 Hodson moved to approve meal charging and unpaid balances standard practices of the Bennett County School District, effective July 1, 2017, seconded by Alexander. All voting aye, motion carried.

194.0-17 Alexander moved to move the July board meeting from July 17 to July 24, seconded by Petrak. All voting aye, motion carried.

195.0-17 Alexander moved to appoint Mike Olson, Three Rivers Cooperative representative, and Kevin Hodson, alternate for the 2017-2018 school year, seconded by Petrak. All voting aye, motion carried.

196.0-17 Hodson moved to accept Physical Therapy Services contract with Bennett County Hospital and Nursing Home for the 2017-2018 school year, seconded by  Alexander. All voting aye, motion carried.

197.0-17 Hodson moved to adjourn meeting at 6:11 p.m., seconded by Petrak. All voting aye, motion carried. 

Michael Olson, Board Chairman

Jolene Robinson, Business Manager

Published once at the total approximate cost of $174.51

Published: July 5, 2017

502 Second Avenue, Martin, SD 57551 • 605-685-6866 • booster@gwtc.net