Proceedings: BCSD 9-18-17

Proceedings

Bennett County School District 3-1

Board Of Education Minutes

Regular Meeting

September 18, 2017

The Regular meeting of the Bennett County School District 3-1 was called to order by Board President Mike Olson at 5:00 p.m. The Pledge of Allegiance was led by President Olson. Board members present: Alexander, Hodson, Huber, Petrak and Olson. Administration present, Superintendent Halverson, Secondary Principal Redden, Jr. High Principal Ready, Elementary Principal Kuxhaus, Co-Business Managers Robinson and Coyle. Others present, Tim Huether, Mike Anderson, Stacy Allen, Arielle Tiensvold and Cora Milledge.

31.0-18 Huber moved to approve the agenda, seconded by Petrak. All voting aye, motion carried. There were no conflicts of interest disclosures.

32.0-18 Petrak moved to approve the consent agenda, seconded by Alexander. All voting aye motion carried. 

32.1 Minutes of Annual Meeting, August 21, 2017

32.2 Claims for September, 2017

Checking 1 Fund: 10 General Fund, Fire Alarm Inspection, Adtech Inc, 787.00; Online Editing, Agile Sports Technology, 2,599.00; Fire Inspection, Amick Sound, 942.94; Supt Registration, Associated School Boards, 185.00; Bus Supplies, Bair Ford Mercury, 43.93; Bo Supplies, Bc Booster II, 1,911.36; Bchs Back To School, District Back To School, Inservice Meals, Bc School District 3-1, 1,634.94; Fb Ref Mileage, Bc School-Trust & Agency, 3,985.40; Legal, Churchill, Manolis, Freeman, 121.40; Legion Water, City Of Martin, 5,855.03; Maint Supplies, Commercial Door & Specialities, Inc., 125.00; Mgs Tech Supplies, Computer Village, 159.00; Bo Supplies, Culligan Water Conditioning, 82.00; Maint Supplies, Dakota Playground, 440.45; Boys Activity Supplies, Dakota Sports, Inc., 134.80; Phone, Donovan, Kenneth , 40.00; Vo Ag Supplies, Ewell Educational Services, 165.00; Bchs Supplies, Fisher Scientific, 148.95; Jr High Travel, Fnb Visa, 2,566.12; Tire Balance, Fresh Start Convenience Store, 78.00; Maint Supplies, Ge Associates Inc, 39.20; Maint Supplies, General Store, The , 607.76; Phone, Golden West Inc., 1,062.60; Bandwidth/Bo Phone/Mgs Phone/Bchs Phone, Golden West Technologies, 2,127.80; Tires, Great Western Tire Inc., 951.36; Phone, Halverson, Stacy , 40.00; Act Supplies, Hauff Mid-America Sports, 228.70; Dues, Hill City School District 51-2, 375.00; Maint Supplies/Repairs & Maint, Hillyard/Sioux Falls, 9,937.20; Cdl Physical, Employee Physical, Horizon Health Care Inc, 329.00; Bo Backup, Kt Connections, 30.00; Bus Garage Electric, Lacreek Electric, 11,842.99; Non Programmed Food, Lynn’s Dakotamart, 123.93; Copier Maint, Marco Inc, 480.00; Bus Supplies, Martin Auto Parts Ii, 712.19; Bchs Supplies, Mrs. Nelson’s Prebound Novels, 661.00; Bus Supplies, Nat’l School Forms, 105.60; Supt Registration, National Indian Impacted Schools , 350.00; Bus Repairs, North Central Bus Sales, 124.20; Coach Course, O’neill, Abby , 70.00; District Title I Subscription, Planbook Edu, 855.00; Supt Travel, Ramada Inn - Sioux Falls, 209.90; Repairs & Maint, Rasmussen Mechanical Services Inc, 4,469.55; Non Programmed Food, Reinhart, 2,113.62; Cross Country Driver, Risse, Gerald , 13.65; Shed Removal, Rosane Cement, 229.59; Mgs Supplies, S & S Worldwide, Inc, 158.38; Bus Garage Garbage, Salomon Sanitation, 1,094.34; Jr High Supplies/Supplies/Mgs Supplies/Bchs Supplies/Vo Ag Supplies, School Specialty, 717.75; Rug Service, Servall Uniform & Linen Supply, Inc, 27.88; Bchs Supplies, Social Studies School Service, 59.45; Repairs & Maint, Sod’s Mechanical, 862.24; Mgs Supplies, Studies Weekly, 612.00; Jr High Tech Supplies, Syncb/Amazon, 1,169.68; Mgs Supplies, Tangible Play, 97.00; Purchased Services, Time Management Systems, 365.70; Phone, Toczek, Robert , 40.00; Boys Activity Supplies, Training Room Inc, 1,701.95; Bus Supplies, True Value Hardware, 1,095.24; Library Supplies/Bchs Supplies/Bo Supplies, Valentine Office Supply, 90.29; Jr High Supplies, Wal Mart Community, 206.02; Bchs Supplies, Wards Natural Science, 174.94; Maint Supplies, Warne Chemical & Equipment Company, 832.56; Maint Supplies, Western Communications, Inc., 69.50; Activity Fees, Western Great Plains Conference, 525.00; Audit Services, Wohlenberg Ritzman & Co, Llc, 11,645.00; Dash Robot, Wonder Workshop, 99.99; Fund Total: 81,740.07; Checking 1 Fund: 21 Capital Outlay; River Rock Football Field, Ceplecha Trucking And Grading, 2,431.52; Computer Equipment, Computer Village, 999.00; Library, Fnb Visa, 87.93; Textbooks, Follett School Solutions, Inc, 728.25; Security Cameras/Security Camera Bo, Golden West Technologies, 26,440.36; Snow Plow Blade, Harry K Chevrolet Buick, 7,458.60; Jr High Copier, Marco Inc, 1,211.08; Key Maint/Keys/New Building Locks, Panhandle Sales & Service, Llc, 1,830.00; Lease Charges, Pitney Bowes Global Financial Services, 137.58; Wrestling Mat, Resilite Sports Products, 13,252.68; Mgs Supplies, School Specialty, 1,039.30; Computer Licensing Fees, Sunburst Digital, 524.95; Computer Licensing Fees, Usselman, Lura , 99.00; Fund Total: 56,240.25; Checking 1 Fund: 22 Special Education Fund; Bchs Sped Services/Mgs Sped Services, Bc Hospital & Nursing Home, 496.10; Ipad Data, Bc School-Trust & Agency, 15.75; Speech Supplies, Beyond Play, 352.33; Mgs Sped Supplies, Centering On Children, Inc, 496.23; Tuition, Children’s Care Hospital And School, 4,978.00; Mgs Sped Services, Children’s Care Hospital, 1,041.00; Speech Supplies, Janelle Publication, 232.10; Sped Copier, Marco Inc, 71.21; Mgs Sped Supplies, Phonak, 69.99; Consumable Supplies, Redshelf Inc, 317.37; Bchs Sped Supplies, Regents Of The University Of Minnesota, 130.00; Mgs Sped Services, School Specialty, 28.69; Sped Services, Sd Dept Of Human Services, 7,241.46; Consumable Supplies, Super Duper School Co., 137.79; Speech Services, Three Rivers Special Services Coop, 694.18; Supplies, True Value Hardware, 15.96; Bchs Sped Supplies, Turning Point Therapy & Technolgy, 231.00; Fund Total: 16,549.16; Checking 1 Fund: 41 Shop Building; Shop Electric Connect, Lacreek Electric, 484.73; Sidewalk Shop Building, Rosane Cement, 155.00; Shop Marker Board, School Specialty, 339.76; Change Order, Shop Building, Summit Contracting Inc, 215,888.96; Architect Fees, Upper Deck Architects, Inc, 2,637.86; Fund Total: 219,506.31; Checking 1 Fund: 51 Food Service; Food Service Supplies, Bc Booster Ii, 54.50; Milk, Dean Foods, 810.46; Fruit & Veg Grant, Food Services Of America, 4,764.60; Supplies, Hillyard/Sioux Falls, 543.04; Food Service Software, Infinite Campus:access Course, 1,050.00; Lunch Refund, Laverack, Terry , 121.65; Breakfast Supplies, Reinhart, 4,212.89; Kitchen Table Part, Restaurant Design Equipment & Supply, 1,388.51; Food Service Supplies, True Value Hardware, 40.43; Fund Total: 12,986.08; Checking Account Total: 387,021.87

32.3 Financials for August, 2017

Approve the August financial reports as presented. 

GENERAL FUND Beginning Balance 330,417.68, Receipts 319,613.79, Disbursements 423,083.94

Ending Balance 226,947.53, Revenue Summary Local 102,450.62, County 7,158.10, State 197,486.00, Federal 12,519.07, Other -0-. CAPITAL OUTLAY FUND (149,745.00), Receipts 450.00 Disbursements 337,624.70, Ending Balance (486,919.70), Revenue Summary Local -0-, County -0-, State -0-, Federal -0-, Other 450.00. SPECIAL EDUCATION FUND Beginning Balance 106,689.28, Receipts 29,129.51, Disbursements 112,218.53, Ending Balance 23,600.26, Revenue Summary Local 706.77, County -0-, State 21,422.00, Federal 7,000.74, Other -0-. 

PENSION FUND Beginning Balance 1,576.09, Receipts -0-, Disbursements -0-, Ending Balance 1,576.09. IMPACT AID FUND Beginning Balance 2,338,110.13, Ending Balance 2,574,425.06, Local 1,914.15, Federal 234,400.78, SHOP BUILDING FUND Beginning Balance 382,299.91, Receipts -0-, Disbursements 158,112.77, Ending Balance 224,187.14. 

FOOD SERVICE FUND Beginning Balance 30,019.39, Receipts 4,013.51, Disbursements 9,298.98, Ending Balance 33,733.92, Revenue Summary Local 4,013.51, State -0-, Federal -0-, Other -0-. 

TRUST AND AGENCY Beginning Balance 94,915.30, Ending Balance 95,312.42. 

Payroll:

General Fund Salaries $86,197.68, Benefits $24,953.72 

Special Education Salaries $-0-, Benefits $-0-

Food Service Salaries $36.00, Benefits $2.75

Administrative Reports:

Board Chairman Olson reported that he balanced the checking account with Jolene, he met with the technology committee and found that very interesting, our website is getting better but will take time and will be nice when done, he has a zoom meeting with 3-Rivers Thursday.

Superintendent Halverson reported that the painting is done in the shop building, the epoxy floor is being put in as we speak, and will move in on Thursday, the food service meals are above average, she and Mr. Redden were invited to a meeting at the hospital called CORE, which is a community program to bring speakers on issues facing students and parents, several communities have done this in their community, she asked the board if they would be interested in participating in this program the cost would be about $6,500.00 and we would invite other communities to come and be involved, for more information the website is freshmanimpact.com, she handed out a brochure on LED lighting as a company had come and done an energy audit in July and would like to visit with the board on their findings, she handed out a list of all projects that have been completed and asked if there were any ideas for next year. She had received a comment from SDHSAA who had commended the school for our stringent athletic policy.

Jr. High Principal Ready reported the wellness meeting had planned the yearly events, professional development, parent involvement, technology meeting with and updated technology plan, consolidated application, and the schoolwide/district plan which was completed this week.

Secondary Principal Redden reported that “Homecoming Week is in full swing, the Voc-AG program is up and running with officers elected, they are preparing for upcoming competitions, and students are getting involved in class with many positive comments, PBIS, ACT report and activities. He is seeing increased “School Spirit” this year, cross country had a tough meet last week in Custer but they did great, football team has sustained some “crippling” injuries but the younger players are stepping up and all have a great outlook for the season, “Benny” sighting are increasing, the athletes are going to the Elementary this week to read to the students and have a pep rally.

Elementary Principal Kuxhaus reported on enrollment, school wide plan, new teachers with input after the first week of school, PBIS, RTI, and the elementary are getting to meet “Benny”.

Co-Business Manager Robinson reported that the business office would be attending the business officials convention in Pierre this wee.

34.0-18 Hodson moved to accept the following contracts for the 2017-2018 school year, seconded by Alexander. All voting aye, motion carried.

34.1 Amanda Saunders, para-professional, $11.00 per hour

34.2 Brittney Soderlin, Little Warriors Boys Basketball, $800.00

35.0-18 Huber moved to recognize Jesse Ulmer, jr. high football volunteer for the 2017-2018 season, seconded by Alexander. All voting aye, motion carried.

36.0-18 Alexander moved to accept Preventive Maintenance Service Agreement Renewal with Rasmussen Mechanical Services for the 2017-2018 school year in the amount of $14,248.00, seconded by Huber. All voting aye, motion carried.

37.0-18 Alexander moved to accept bid from Bob Coyle for the 2000 Plymouth Van in the amount of $501.00, seconded by Huber. All voting aye, motion carried.

38.0-18 Hodson moved to approve the tax levy request for the 2017-2018 school year, seconded by Petrak. All voting aye, motion carried.

Opt out amount - $300,000

General Fund – 1.507

OO – 3.372

Other Non Ag – 6.978

Special Education – 1.461

39.0-18 Petrak moved to approve the final budget for the 2017-2018 school year, seconded by Hodson. All voting aye, motion carried.

Published Budget in July Actual Budget/Sept.

Expenditures

General Fund Transfers In, $1,202,788

General Fund Transfer In, $1,227,469

Title I, $733,164, Title I, $919,117

MCL, $0, MCL, $41,000

REAP, $120,737, REAP, $171,998

Revenue

General Fund Transfers In, $1,202,788

General Fund Transfer In, $1,227,469

Title I, $733,164, Title I, $919,117

MCL, $0, MCL, $41,000

REAP, $120,737, REAP, $171,998

40.0-18 Alexander moved to approve the audit contract with Wohlenberg, Ritzman and Co., LLC for the years ended June 30, 2018, 2019, and 2020, seconded by Petrak. All voting aye, motion carried.

41.0-18 The following plans were approved by the board:

41.1 Hodson moved to approve the Bennett County Professional Development plan, seconded by Alexander.

41.2 Huber moved to approve the Technology Plan, seconded by Petrak.

41.3 Hodson moved to approve the BCSD Crisis Management Plan, seconded by Alexander. All voting aye, motions carried. 

42.0-18 Alexander moved to approve transfer of $500,00 from Impact Aid to Capital Outlay for capital projects, seconded by Huber. All voting aye, motion carried.

43.0-18 Petrak moved to adjourn meeting at 5:32 p.m., seconded by Huber. All voting aye, motion carried. 

Michael Olson, Board Chairman

Jolene Robinson, Business Manager

Published once at the total approximate cost of $153.72

Published: September 27, 2017

502 Second Avenue, Martin, SD 57551 • 605-685-6866 • booster@gwtc.net