Wednesday November 8, 2017
The Martin City Council met in Regular Session on Wednesday, November 8, 2017 at 5:30 p.m. in the Martin Community Room at 101 Main Street.
Mayor Gary Rayhill called the meeting to order with council members Gregg Claussen, Chuck Gotheridge, Angie Hicks, Tootie Moffitt, Shirley McCue and Walter York present. Absent, none.
Others present were, Marj Olesky with the Bennett County Booster, Police Chief Brandon Petersen, Officer Thomas Chester, Rachel Lindvall and Prairey Walkling with SDSU Extension, Lindsee Harris, Foreman Paul Noel, City Attorney Sara Frankenstein, and Finance Officer Jean Kirk.
Approval of Agenda: McCue moved to approve the agenda with flexibility. Seconded by Hicks, all voting aye, motion carried.
Minutes: York moved to approve the minutes for the October 11th meeting. Moffitt seconded the motion, all voting aye, motion carried
Finance Officer’s Report: McCue moved to approve the Finance officer’s report for October. Seconded by Hicks, all voting aye, motion carried.
Beginning Balance On Hand $1,894,782.86; October Receipts 193684.50; Total to be accounted for 2,088,467.36; Transfer In 13,661.81; Transfer Out 13,661.81; Disbursements 109,311.08; Outstanding Warrants 10,929.17; CD & Petty Cash 17,103.31
Claims November 2017: The claims were reviewed by the council. McCue moved to approve claims for payment. Seconded by Hicks, all voting aye, motion carried.
Oct Wages, General Fund, $24,929.88; Oct Wages, Enterprise fund, $10,470.18; Oct withholdings, wage withholdings, $7,514.85; Office of Child Support, child support, $92.30; Aflac, insurance, $520.73; Assurity Life, insurance, $45.28; SD Retirement, retirement, $3,955.57; City of Martin, water bill, $81.32; AT&T Mobility, air cards for cops, $127.46; Health Pool of South Dakota, health insurance, $4,889.50; Marco Inc, copier leases, $195.10; Messerli & Kramer, garnishment, $285.11; Jean Kirk, mileage and meal for workshop, $88.27; Voyager, fuel for vehicles, $2,316.13; Bair Ford, repair & maintenance for cop cars, $1,643.20; City of Martin Savings, savings, $11,661.31; BC Auditor, 911 surcharge, $814.82; Bob’s Gas, propane for distributor, $80.52; Hawkins, cylinder rental, chemical, $267.09; City of Martin, water bills, $3,481.92; Kratovils True Value, supplies, $588.72; Martin Auto Parts, parts & supplies, $703.66; Lacreek Electric, electric bill, $6,580.76; General Store, supplies, $376.53; Office Products, office supplies, $31.60; Northwest Pipe Fitting, water and sewer supplies, $7,098.00; Postmaster, postage for bills & billing, $185.00; BC Booster, publications, $191.39; United Systems Technology, payroll and accts payable checks, $485.00; SD Municipal League, 2018 dues, $1,149.64; SDML Workers Comp Fund, workmen’s comp insurance, $11,137.00; SD Dept of Revenue, garbage tax, $463.28; SD Dept of Revenue, water tests, $185.00; Servall, mats & rugs for office, pool & police, $131.35; Special Account, reimbursement for postage and meals for cops, $97.67; Golden West Telecommunications, phone & internet, $720.92; Temperature Technology, repairs, $34.69; High Plains Animal Clinic, dog pound, $108.50; GE Associates, repairs, $464.06; Diesel Machinery Inc, equipment rental for streets, $1,200.00; Kardmas Lee & Jackson, airport master plan, $9,195.65; OST Energy Account, WAPA credits, $217.25; SD One Call, one calls, $23.52; Gunderson Palmer Goodsell, attorney fees, $1,622.00; Salomon Sanitation, garbage service, $7,123.20; USDA Rural Development, police car payment, $226.00; SD Police Chief Assn., 2018 dues, $146.50; Ri-Tech Industrial Products, tar remover, $320.00; Card Services, motel rooms for cops & foreman, $381.09; Cna Surety, surety bond for employees, $168.75; City of Martin Meter Deposit acct, reimburse meter deposit acct, $1,428.32; AT&T Mobility, air cards for cops, $127.25; Zuercher Technologies, annual maintenance for police software, $297.00; West River Computers, tech service for cops, $59.99; Keep It Safe, off site backup, $70.19; Brandon Petersen, Halloween candy, $53.78; Valley Green Farms, fertilizer for parks, $1,350.00; Total, $128,203.80
Hicks moved to approve payment of $1,531.00 to the USDA for the lagoon payment. Seconded by Moffitt, all voting aye motion carried.
Moffitt moved to approve the transfer of $6,000 from the Capital Street Improvement Fund to General Fund to pay for the last of the street improvement expenses. Hicks seconded the motion. All voting aye, motion carried.
Hicks moved to transfer $7,000 from the Liquor Fund to the Markota Fund to help pay for expenses and reduce the negative balance in this fund. McCue seconded the motion, all voting aye, motion carried.
Moffitt moved to transfer $14,000 from BBB to the General Fund to help cover expenses for the parks and museum. McCue seconded the motion, all voting aye, motion carried.
McCue moved to transfer $25,000 out of the water fund to the general fund to cover expenses in this fund. York seconded the motion, all voting aye, motion carried.
York moved to transfer $15,000 from the liquor fund to the sanitation fund to help cover expenses in this fund. Hicks seconded the motion, all voting aye, motion carried.
2018 Fire Works: York moved to purchase $3,000 worth of fireworks and to pay for this with BBB funds. Hicks seconded the motion. All voting aye, motion carried.
Pool: Rachel Lindvall and Prairey Walkling with SDSU Extension have facilitated a Wellness Coalition in the local community with funds from the Centers for Disease Control to prevent and reduce obesity of children, youth and their families. One of the objectives is to provide access to physical activity opportunities. The Coalition did a survey of local facilities available in Martin and had over 200 respond to the survey. The facilities included the swimming pool, golf course, basket ball courts, baseball fields and playground equipment. They found out that the people were most dissatisfied with the pool’s bathrooms and showers. They asked the Council if it would be ok to have a study done of the pool and see how much it would cost to upgrade the pool. They might be able to get a School of Mines student to do this as a project and would not cost anything. The Council was in consensus to allow them to look into getting a study done.
Law: Chief Petersen gave an update on the law department. They had 181 total events, 99 calls for service in October. They had 8 arrests with four of those being felonies. Chief Petersen told the Council that he has hired Sheyanne Kolb as secretary to answer phones and help any people that stop by. He would like her to be full time. Councilman York stated that he would rather save the full time position for another officer. Chief Petersen stated that he is looking into COPS Grants that would help pay for another officer.
York moved to hire Sheyanne Kolb as a part time secretary at $12.00 an hour. Claussen seconded the motion, all voting aye, motion carried.
State of South Dakota Financial Agreement for Airport Master Plan: This agreement states that the State of South Dakota will pay for 5% of the master plan. The FAA pays 90 percent and the City will pay the remaining 5 percent.
McCue moved to approve the agreement and have Mayor Rayhill sign it. Seconded by Claussen, all voting aye motion carried.
State of South Dakota Financial Agreement for Wildlife Fence: This agreement states that the State of South Dakota will pay for 5% of the wildlife fence. The FAA pays 90% of the fence and the City will pay the remaining 5 percent. McCue moved to approve the agreement and have Mayor Rayhill sign it. Seconded by Claussen, all voting aye motion carried.
KLJ Agreement for Professional Services Contract for Water Project: City Attorney Frankenstein informed the Council that the contract with Kadrmas, Lee and Jackson has been changed and was ready to be signed. Claussen moved to have Mayor Rayhill sign the professional service contract with KLJ for the water project. McCue seconded the motion, all voting aye, motion carried.
Health Insurance: The Health Pool of South Dakota has changed their calendar year from beginning on July 1st to beginning on January 1st. Because of this the City needs to send in their renewal intentions by December 1st. There will be no increase in the rate because of this change. Claussen moved to renew the employees’ health insurance which is Plan B with the Health pool of South Dakota. McCue seconded the motion, all voting aye, motion carried.
Airport Hanger: Foreman Noel informed the Council that there might be a chance of buying a hanger out at the airport. It was consensus of the Council that he should look into this further.
First Reading Supplemental Budget Ordinance #210: Mayor Rayhill read Supplemental Budget Ordinance #210. York moved to approve the first reading. McCue seconded the motion, all voting aye, motion carried.
Liquor Licenses: McCue move to approve the liquor licenses for 2018 for the American Legion Club, Susan’s H&H, and Bennett County Golf Association, the package liquor license for KJ’s Pit Stop and the wine license for Fresh Start Truck Stop. Moffitt seconded the motion, all voting aye, motion carried.
Golf Water Write Off: McCue moved to write off the remainder of the Golf water bill of $4090.20. Claussen seconded the motion, all voting aye, motion carried.
Building Permits: McCue moved to approve the building permit of Sybil Cook at 906 2nd Ave for a new deck and steps. Claussen seconded the motion, all voting aye, motion carried.
Personnel: Claussen moved to allow Mike Burke to cash in 80 hours of vacation. Hicks seconded the motion, all voting aye, motion carried.
Past Due Water Bills: Claussen moved to handle past due water bills as usual. Hicks seconded the motion. All voting aye, motion carried.
Adjournment: As there was no further business to come before the council at this time, motion to adjourn was entered by York.
The next city council meeting will be held November 8th at 5:30 p.m. at the City office.
Dated this 11th day of October, 2017
Gary Rayhill, Mayor
Jean Kirk, Finance Officer
Published once at the total approximate cost of $112.77
Published: November 22, 2017