Proceedings: BCSD 12-18-17

Proceedings

Bennett County School District 3-1

Board Of Education Minutes

Regular Meeting

December 18, 2017

The Regular meeting of the Bennett County School District 3-1 was called to order by Board President Mike Olson at 5:00 p.m. The Pledge of Allegiance was led by President Olson. Board members present: Alexander, Hodson, Huber, and Olson. Petrak absent. Administration present, Superintendent Halverson, Secondary Principal Redden, Jr. High Principal Ready, Co-Business Managers Robinson and Coyle. Others present, Tim Huether, Mike Anderson, Julie Kaltenbach, Wyatt Huber, Kim Claussen, Clarence Winter, Tyler Byrne, Marcus Harris, KeAnna Flye, Alexis Babby, Jaclyn Hicks, Stacy Allen, Bob Toczek and Todd Houghon, Gen Pro representative. 

74.0-18 Huber moved to approve the agenda seconded by Hodson. All voting aye, motion carried.

There were no conflicts of interest disclosures.

Elementary Principal Kuxhaus arrived at 5:02 p.m.

75.0-18 Huber moved to approve the consent agenda, seconded by Hodson. All voting aye motion carried. 

75.1 Minutes of Regular Meeting, November 20, 2017

75.2 Claims for December, 2017

Checking, 1, Fund: 10, GENERAL FUND; CDL DRUG TEST, AVERA,QUEEN OF PEACE OCCUPATIONAL HEALTH, 94.00; BUSINESS OFFICE SUPPLIES/BO SUPPLIES, BC BOOSTER II, 560.94; TITLE I PARENT INVOLVEMENT/STAFF LUNCHEON/FACS DINNER/FALL SPORTS BANQUET, BC SCHOOL DISTRICT 3-1, 702.25; ACTIVITY TRAVEL/ACT TRAVEL/ARTIST IN RESIDENCE/SUPPLIES, BC SCHOOL-TRUST & AGENCY, 2,883.88; JOB FAIR, BLACK HILLS STATE UNIVERSITY, 110.00; JOB FAIR, CHADRON STATE COLLEGE, 25.00; LEGAL SERVICES/LEGAL MATTERS, CHURCHILL, MANOLIS, FREEMAN, 825.46; WATER/SEWER LEGION/LEGION WATER/WATER/SEWER JR. HIGH, CITY OF MARTIN, 954.14; BCHS TITLE I PAR INVOLVE/SUPPLIES/TITLE I SUPPLIES, CLASSIC STITCH, 29.98; SUPERINTENDENT TRAVEL/SUPT TRAVEL, CLUBHOUSE HOTEL & SUITES, 141.00; BCHS TECH SUPPLIES/TECHNOLOGY SUPPLIES HIGH SCHOOL, COMPUTER VILLAGE, 50.00; ARTIST IN RESIDENCE, CROSSROADS INN, 340.00; MAINTENACE SERVICES/REPAIRS & MAINT, CULLIGAN WATER CONDITIONING, 136.50; PHONE, DONOVAN, KENNETH, 40.00; TITLE I PARENT INVOLVMENT/BO SUPPLIES/TITLE I PBIS/FACS SUPPLIES, FNB VISA, 4,555.06; JAG TRAVEL, FOOTHILLS INN, 133.53; WRESTLING TRAVEL, FORT PIERRE MOTEL, 275.00; TIRE REPAIR, FRESH START CONVENIENCE STORE, 15.00; MAINTENANCE SUPPLIES/MAINT SUPPLIES, GE ASSOCIATES INC, 182.80; JR.HIGH SUPPLIES/MAINT SUPPLIES/IA PLAYHOUSE, GENERAL STORE, THE, 702.97; PHONE, GOLDEN WEST INC., 1,156.08; CAMERA ADJUSTMENT/CAMERA REPAIR, GOLDEN WEST TECHNOLOGIES, 312.50; MAINT SUPPLIES/MAINTENANCE SUPPLIES, GRIMM’S PUMP, 928.29; PHONE/SUPERINTENDENT TRAVEL/SUPT TRAVEL, HALVERSON, STACY, 210.00; MAINT SUPPLIES/MAINTENANCE SUPPLIES, HILLYARD/SIOUX FALLS, 2,393.66; OTHER PROFESSIONAL TECH SERVICE BCHS/TITLE I SERVICES HIGH SCHOOL, HOUGHTON MIFFLIN COMPANY, 1,075.00; BCHS TITLE I SERVICES/TITLE I SERVICES, IXL LEARNING, 8,510.00; HIGH SCHOOL SUPPLIES/BCHS SUPPLIES, J.W. PEPPER & SON,INC, 57.99; TITLE I TRAVEL, KASNER, ASHLEY, 30.00; BO BACKUP/BUSINESS OFFICE BACKUP, KT CONNECTIONS, 30.00; LEGION/LEGION ELECTRIC/JR. HIGH ELECTRICITY, LACREEK ELECTRIC, 16,452.97; TITLE I PARENT INVOLVEMENT HS/MAINT SUPPLIES/BOARD SUPPLIES, LYNN’S DAKOTAMART, 205.99; COPIER MAINTENANCE, MARCO INC, 480.00; MEMBERSHIP DUES, MARTIN AREA CHAMBER OF COMMERCE, 100.00; BUS SUPPLIES, MARTIN AUTO PARTS II, 121.12; HEATING/HIGH SCHOOL/BCHS PROPANE/HEATING/JR. HIGH, MIDWEST COOPERATIVE, 2,583.33; KEY SUPPLIES, PANHANDLE SALES & SERVICE, LLC, 24.00, , Fund Total: 47,428.44; Checking, 1, Fund: 21, CAPITAL OUTLAY; LIBRARY MEDIA, FNB VISA, 554.24; MAINTENANCE EQUIPMENT/MAINT SUPPLIES, GENERAL STORE, THE, 452.32; COPIER LEASE/HS/RENT/COPIER LEASE/LIBRARY, MARCO INC, 1,211.08; KEYS, PANHANDLE SALES & SERVICE, LLC, 1,160.00, , Fund Total: 3,377.64; Checking, 1, Fund: 22, SPECIAL EDUCATION FUND; SPED SERVICES HIGH SCHOOL/BCHS SPED SERVICES, BC HOSPITAL & NURSING HOME, 678.30; MGS SPED SERVICES, BLACK HILLS SPECIAL SERVICES, 3,530.56; TUITION, CHILDREN’S CARE HOSPITAL AND SCHOOL, 5,400.00; SPED SERVICES JR. HIGH/JR HIGH SPED SERVICES/SPED SERVICES JR. HIGH, CHILDREN’S CARE HOSPITAL, 3,595.50; SPED REGISTRATION MGS, FNB VISA, 1,197.00; COPIER LEASE/SPED/SPED COPIER, MARCO INC, 71.21; Fund Total: 14,472.57; Checking, 1, Fund: 41, SHOP BUILDING; SHOP TRANSCIEVER/NEW SHOP TRANSCIEVER/NEW SHOP TRANSCIEVER, GOLDEN WEST TECHNOLOGIES, 498.00; Fund Total: 498.00; Checking, 1, Fund: 51, FOOD SERVICE; MILK, DEAN FOODS, 997.50; FOOD SERVICES SUPPLIES/FS SUPPLIES/FOOD SERVICES SUPPLIES, FNB VISA, 58.56; LUNCH/FRUTI & VEG GRANT/FRESH/FRUIT VEGETABLES, FOOD SERVICES OF AMERICA, 5,783.28; SUPPLIES/KITCHEN SUPPLIES/KITCHEN SUPPLIES, HILLYARD/SIOUX FALLS, 356.56; DISHWASHER REPAIR, HOBART SALES & SERVICE, 2,961.40; Fund Total: 10,157.30; Checking Account Total: 75,933.95

75.3 Financials for November, 2017

Approve the November financial reports as presented. 

GENERAL FUND Beginning Balance (23,857.99), Receipts 391,488.27, Disbursements 506,277.74

Ending Balance (138,647.46), Revenue Summary Local 180,407.21, County 1,702.95, State 198,571.00, Federal 10,807.11, Other -0-. CAPITAL OUTLAY FUND (74,482.33), Receipts -0- Disbursements 15,357.41, Ending Balance (89,839.74), Revenue Summary Local -0-, County -0-, State -0-, Federal -0-, Other -0-. SPECIAL EDUCATION FUND Beginning Balance (1,889.99), Receipts 112,856.16, Disbursements 88,314.74, Ending Balance 22,651.43, Revenue Summary Local -0-, County 91,434.16, State 21,422.00, Federal -0-, Other -0-. 

IMPACT AID FUND Beginning Balance 2,078,956.27, Ending Balance 2,080,845.58, Local 1,889.31, Federal -0-, SHOP BUILDING FUND Beginning Balance (126,133.02), Receipts -0-, Disbursements 66,523.11, Ending Balance (192,656.13). 

FOOD SERVICE FUND Beginning Balance 26,127.39, Receipts 28,790.61, Disbursements 30,966.82, Ending Balance 23,951.18, Revenue Summary Local 4,691.39, State -0-, Federal 24,099.22, Other -0-. TRUST AND AGENCY Beginning Balance 93,137.20, Ending Balance 97,944.00. 

Payroll:

General Fund Salaries $341,737.97, Benefits $92,076.29 

Special Education Salaries $55,807.82, Benefits $10,223.28

Food Service Salaries $12,367.94, Benefits $4,230.37

76.0-18 Administrative Reports:

Board Chairman Olson reported that he had a 3 Rivers Co-op zoom meeting on Decmber 21, and that he had 1 ½ days left to sub at the jr. high.

Superintendent Halverson reported on the Governor’s Budget address, there will be no funding for education except for increased enrollment, she had attended the NIISA conference in Las Vegas and there were very good sessions on student trauma and how it relates to learning and teaching, and poverty in schools and the impact on learning. She and Bob Toczek had attended the Safety and Security Assessment/Workshop held in Rapid City on December 12, they were given information on notification systems, video management systems, access control systems/products and emergency action planning, she recommended that we have Johnson Controls and Scott Davis, Protective Security Advisor of the South Dakota Homeland Security-Pierre come to the district and do an assessment and make recommendations, the board gave their full approval. The district belongs to the Associated School Board’s of South Dakota Compensation Fund, and because of this the ASBSD is sending each district an AED (automatic electronic defibrillator) this will be placed in the Jr. High as we do not have one in that building.

Jr. High Principal Ready reported on professional development conferences and workshops scheduled, parent involvement activites with Allan Bertram, speaker in December, BINGO for Books in January and is working on a bullying/self-esteem speaker in March; data rollout plans for second semester and the Title I consolidated application has been approved, finally. 

Secondary Principal Redden gave reports on the following: High school testing, data retreat December 20th in the afternoon, a new intervention program will be implemented second semester, the FFA students that attended the state competition in Pierre did great, we are not sure of the placing as Mrs. Smith is still waiting for reporting from the state, the 5-12 concert will be this evening at 7:00 pm, the Jr. high girls basketball were conference champs, the Jr. high wrestling participants have grown and progressed in experience, basketball games and wrestling meet coming up over the next two weeks. 

Elementary Principal Kuxhaus reported that the district family fun night was a TREMENDOUS success, on January 19 the elementary staff plans to visit Lead-Deadwood school to look at the Reading Street reading program, testing is complete and a Data Dig is planned for Wednesday afternoon, scores are showing that we are making good gains in reading and will have a more accurate idea after the data dig.

The JAG students were present to thank the school board and superintendent for allowing them to travel to the JAG conference in Washington, DC. The students attended leadership sessions, wrote resume’s and applications and then had interviews, they enjoyed meeting other kids from all over the United States, they toured monuments, a “White House” tour which has to be scheduled ahead of time and they were approved, had a capital tour, saw the motorcade with the President going to the capitol, went on the Metro, met with Senator Rounds and had a picture taken with him, they went to the Holocaust museum and the Smithsonian-American History, all in all they had a “Wonderful Time”.

77.0-18 Alexander moved to continue membership in Three Rivers Special Services Cooperative for the 2018-2019 school year, seconded by Huber. All voting aye, motion carried.

78.0-18 Huber moved to approve transfer of funds from:

Fund 27, Impact Aid to: General Fund, $300,000

Fund 27, Impact Aid to: Capital Outlay, $150,000

Fund 27, Impact Aid to: Fund 42, Shop Building, $192,656.13

Seconded by Hodson. All voting aye, motion carried.

79.0-18 Hodson moved to approve the move of the 6th grade to the Jr.high with the beginning of the 2018-2019 school year, seconded by Alexander. All voting aye, motion carried.

80.0-18 Huber moved to approve the contract for Rebecca Keegan, elementary instructor, $22,275.00, for second semester beginning January 3, 2018, seconded by Hodson. All voting aye, motion carried.

81.0-18 No bids were received for the Lot 10, Block 5, Mooney addition.

82.0-18 Alexander moved to accept the GenPro Energy Solutions proposal for the Energy Performance Guarantee Contract in the amount of $240,642.61, this is for the LED lighting project for the school district. The district has decided not to participate in the loan process with the state, and will finance from own resources. Seconded by Huber. All voting aye, motion carried.

83.0-18 Hodson moved to enter executive session at 6:09 p.m. for personnel matter pursuant to SDCL 1-25-2(1) and contract negotiations pursuant to SDCL 1-25-2(4), seconded by Alexander. Chairman Olson declared out of executive session at 7:07 p.m. 

84.0-18 Huber moved to adjourn meeting at 7:07 p.m., seconded by Alexander. All voting aye, motion carried. 

Michael Olson, Board Chairman

Jolene Robinson, Business Manager

Published once at the total approximate cost of $130.41

Published: December 27, 2017

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