City of Martin minutes 8-14-13

Proceedings

Regular Session

Wednesday August 14, 2013

The Martin City Council met in Regular Session on Wednesday, August 14, 2013 at 5:30 p.m. in the community room at 101 Main Street.

Mayor Dave Bakley called the meeting to order with council members Tootie Moffitt, Walter York, Stephanie Noel, and Shirley McCue present. Absent, Gregg Claussen.

Others present were, Marj Oleske, with the Bennett County Booster, Foreman Paul Noel, Asst Police Chief Richard Cumming Jr, City Attorney Sara Frankenstein, and Finance Officer Jean Kirk.

Approval of Agenda: Motion was entered by Noel and seconded by Moffitt to approve the agenda with flexibility. All in favor, motion carried. 

Minutes: A motion was entered by York to approve the minutes for the July 10 and the July 18th meetings. McCue seconded the motion, all voting aye, motion carried. 

Finance Officer’s Report: Noel entered a motion to approve the Finance officer’s report for July. Seconded by Moffitt, all voting aye, motion carried. 

Beginning Balance On Hand $1,253,608.01

July Receipts 140,614.58

Total to be accounted for 1,394,422.59

Transfer In 53,643.08

Transfer Out 53,643.08

Disbursements 163,899.46

Outstanding Warrants 9,331.90

CD & Petty Cash 16,586.18

Claims August 2013: The claims were reviewed by the council. McCue entered a motion with a second by Noel to approve payment of all claims. All voting aye, motion carried. 

Aug-13 

July Wages, General Fund, $31,433.23; July Wages, Special enterprise Fund, $6,674.88; July Wages, enterprise fund, $6,577.07; July withholdings, wage withholdings, $9,175.35; Office of Child Support, child support, $553.82; Aflac, insurance, $453.96; Assurity Life, insurance, $45.28; Health Pool of South Dakota, health insurance, $4,458.88; Sout Dakota Retirement, retirement, $4,458.88; Armstrong Extinguisher, service fire extinguishers, $828.00; Fred A Lockwood, annual audit, $8,314.91; Bair Ford, repair police cars, $877.05; Security First Bank, savings, $11,338.76; 

Marco, office copier lease, $131.86; Bob’s Gas, propane for pool, $824.15 Laverne Ceplecha, repair airconditioner for Police, $296.98;  Hawkins, cylinder rental, $40.00; City of Martin, water bills, $10,340.80; Stuart Drobny, repair stop light, $35.00; Martin Drug, pool supplies, $31.47; Martin Auto Parts, supplies & repairs, $232.97; Lacreek Electric, electric bill , $7,582.31; Lacreek Electric, repair street lights, $150.00; General Store, supplies, $524.75; Eagle Express, repair flat tires, $75.00; Hills Material, cold mix, chip, & oil, $20,008.36; Jean Kirk, mileage to close loan, $96.20; Northwest Pipe Fittings, water meters & supplies, $6,622.87; Post Office, postage for bills, & bill cards, $211.00; Bennett County Booster, publications, $363.12; Sanitation Products, install new box & sander, $3,402.67; SD Public Assurance Alliance, insurance, $150.00; Special Account, reimbursements for postage & misc, $311.47; SD Dept of Revenue, garbage & swim tax, $801.19; SD Dept of Revenue, water tests, $73.00; Servall, mats & rugs for office, police & pool, $245.68; Golden West Telecommunications, phone bills, $806.81; GE Associates, repairs, $480.66; SD One Call, one calls, $21.09; KJ’s Pit Stop, supplies for street improvement, $18.63; Wester Communications, repair siren board, $18.00; Royal Wheel Alignment, align Charger, $40.00; West Payment Center, law books, $181.00; Dales Tires, 2 new tires for Charger, $410.82; Rushmore Communications, repair sirens & paging, $832.00; Voyager, Fuel for vehicles, $2,489.95; Classic Stitch, t-shirts for triathlon, $371.00; Dakota Backup, offsite backup, $61.81; Summit Supply Corp, easy reacher for park, $60.00; Lynn’s Dakota mart, office supplies, $28.07; Classic Stitch, t-shirts for triathlon, $371.00; Dakota Backup, off site backup, $61.81; Infrastructure Technologies, sewer jetter, $259.81; Salomon Sanitation, garbage service, $11,339.52; Business Radio Licensing, radio license, $120.00; Kadoka Oil, diesel fuel, $1,616.80; AT&T Mobility, cell phone bill, $140.11; Chief Supply, police uniforms, $43.96; Ceplecha trucking, hauling chips, $2,969.13; Marco, copier lease for cops, $103.17; Rural Weaver LLC, housing meeting facilitation, $286.70; Billion Auto, new police car, $20,800.00. 

Total $181,672.77

BBB Funds: A motion was entered by Noel and seconded by Moffitt to approve the donation of $100 to the MVFD’s pancake breakfast paid out of the BBB Fund. All voting aye, motion carried.

A motion was entered by York and seconded by McCue to pay for the additional pieces for the park slide of $2,101.52 out of BBB funds. All voting aye, motion carried

Transfer: A motion was entered by Moffitt and seconded by York to transfer $27,986.38 from the Capital Street Improvement Fund to the General Fund to pay for cold mix, chips, oil, labor, and the hauling of the chips. All voting aye, motion carried.

Finance Officer Kirk explained to the council that Rural Development deposited the money for the police car into the Construction account as that is the account number they used before. A motion was entered by Noel and seconded by McCue to approve the transfer of $20,800 out of the Construction account to the General fund to pay for the new police car. All voting aye, motion carried.

Communications: Law: Assistant Chief of Police Richard Cummings Jr reported to the Council that officer Charles Bortz had resigned effective August 1st. They have hired a new officer and he will start around the first of September.

Airport Hanger Leases: Discussion was held on the Audiss airport hangar. The 10 year lease for the hanger expired in October 2012 and the City has not received the hanger rent for 2013. A motion was entered by McCue and seconded by York to have the City’s attorney send a letter to Audiss Aviation in care of Jonathan Audiss asking him to renew the lease and pay the past due rent or assign the lease to somebody else. All voting aye, motion carried. 

Budget; First Reading Appropriation Ordinance: Finance Officer Kirk presented a new budget to the Council which included no raises for the employees, cutting out most of the overtime, cutting back on the donations from the BBB fund, and closing the pool. Council members Noel and York did not want to close the pool. After further discussion none of the Council wanted to close the pool. Finance Officer Kirk reminded the Council that the figures in the Appropriation Ordinance #189 can be changed for the second reading at the September meeting.

A motion was entered by McCue and seconded Gotheridge to approve the first reading of Appropriation Ordinance #189. All voting aye, motion carried.

Park Slide: Foreman Noel informed the council that when Game Time quoted the price to replace the park slides they forgot to include an important piece that allows the slide to be attached to the rest of the play ground equipment. The additional part was quoted at $2,101.52. A motion was entered by Noel to purchase the additional part for the playground equipment for $2,101.52 and to pay for it with BBB funds. All voting aye motion carried.

Stop Light Bulbs: Foreman Noel would like to buy another set of LED bulbs for the stop light. The LED bulbs are much brighter and are guaranteed for 5 years. A motion was entered by McCue and seconded by Noel to have Foreman Noel purchase the light bulbs for $930.68. All voting aye, motion carried

Building permits: A motion was entered by McCue and seconded by Moffitt to approve a building permit for Wanda Johnson at 409 Dorothy to install a privacy fence. All voting aye, motion carried. 

A motion was entered by Noel and seconded by Moffitt to approve the building permit for Desirae Charging Crow to move in a new trailer to Lot 7 of Hodson Acres South. All voting aye, motion carried. 

A motion was entered by McCue and seconded by Moffitt to give a 9 month extension on the building permit of Lana Johnson’s to install a privacy fence. All voting aye, motion carried

A motion was entered by Noel and seconded by York to not approve the building permit of Winona Cottier at 110 Stover Street until they see pictures of the trailer and the taxes are paid up on that property. All voting aye, motion carried.

Past Due Water Bills: Past due water bills were reviewed.

Adjournment: As there was no further business to come before the council at this time. Motion to adjourn was entered by McCue.

The next city council meeting will be held August 14th at 5:30 p.m. at the Library community room.

Dated this 10th day of July, 2013

David Bakley, Mayor

ATTEST:

Jean Kirk, Finance Officer

Published once at the total approximate cost of $99.20

Published: August 28, 2013

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