Proceedings: BCSD 10-17-17

Proceedings

Bennett County School District 3-1

Board of Education Minutes

Regular Meeting

October 17, 2017

The Regular meeting of the Bennett County School District 3-1 was called to order by Board President Mike Olson at 5:00 p.m. The Pledge of Allegiance was led by President Olson. Board members present: Alexander, Hodson, Huber and Olson. Administration present, Superintendent Halverson, Secondary Principal Redden, Jr. High Principal Ready, Elementary Principal Kuxhaus, Co-Business Managers Robinson and Coyle. Others present, Tim Huether, Mike Anderson, Stacy Allen, Cindy Knecht. Nicki Tibbits and Todd Houghton were present from Gen Pro Lighting.

Petrak arrived at 5:05 p.m.

48.0-18 Huber moved to approve the agenda with the following additions and changes, seconded by Alexander. All voting aye, motion carried.

55.0-18 Motion to enter executive session for personnel matter pursuant to SDCL 1-25-2(1). Action

56.0-18 Motion to accept resignation of Kathryn Buchy, jr. high instructor, effective October 29, 2017, with liquidated damages of $2,500.00. (Action)

57.0-18 Motion to adjourn. (Action) There were no conflicts of interest disclosures. 

49.0-18 Huber moved to approve the consent agenda, seconded by Alexander. All voting aye motion carried. 

49.1 Correction to the regular minutes of September 18, 2017:

Approve tax levy request for the 2017-2018 school year. Olson, Petrak, Huber and Hodson voting aye, Alexander voting nay. Motion carried.

49.2 Minutes of Regular Meeting, September 18, 2017

49.3 Minutes of Special Meeting, September 26, 2017

49.4 Claims for October, 2017

Checking 1 Fund: 10 GENERAL FUND, MAINT SUPPLIES, 4 SEASONS, 260.00; MGS FIRE ALARM MONITORING/BCHS FIRE ALARM MONITORING, ADTECH INC, 195.24; CDL DRUG TEST, AVERA,QUEEN OF PEACE OCCUPATIONAL HEALTH, 221.50; LEGALS & MINUTES, BC BOOSTER II, 185.22; JAG INDUCTION, BC SCHOOL DISTRICT 3-1, 213.00; VB REF MILEAGE, BC SCHOOL-TRUST & AGENCY, 2,196.01; MAINT SUPPLIES, BLUE TARP FINANCIAL, 39.99; MUSIC TRAVEL, CARDMEMBER SERVICE, 106.72; LEGAL SERVICES, CHURCHILL, MANOLIS, FREEMAN, 135.00; LEGION WATER, CITY OF MARTIN, 5,257.64; BCHS MCL SUPPLIES, CLASSIC STITCH, 126.10; SUPT TRAVEL, BO TRAVEL, CLUBHOUSE HOTEL & SUITES, 463.00; BCHS TECHNOLOGY SUPPLIES, COMPUTER VILLAGE, 10.00; BO TRAVEL, COYLE, KAREN, 37.00; BO SUPPLIES, CULLIGAN WATER CONDITIONING, 111.50; PHONE, DONOVAN, KENNETH, 40.00; MAINT SUPPLIES, EMEDCO, 67.23; JR HIGH SUPPLIES, FNB VISA, 7,422.34; POSTAGE, GE ASSOCIATES INC, 93.74; MAINT SUPPLIES, GENERAL STORE, THE, 257.89; COMMUNICATION, GOLDEN WEST INC., 1,094.79; PHONE, SUPT TRAVEL, HALVERSON, STACY, 235.00; MAINT SUPPLIES, HILLYARD/SIOUX FALLS, 1,127.81; EMPLOYEE PHYSICAL, HORIZON HEALTH CARE INC, 252.00; JAG TRAVEL, JAG, 3,200.00; MAINT SUPPLIES, JENNER EQUIPMENT, 417.04; BCHS SUPPLIES, JOHNSON, LONNA, 28.15; FUEL, KJ’S PIT STOP, 2,679.12; BO BACK-UP, KT CONNECTIONS, 30.00; ELEM PRIN TRAVEL, KUXHAUS, AMIE, 26.00; RAIDO TOWER LEASE, LACREEK ELECTRIC, 14,327.72; BCHS SUPPLIES, LYNN’S DAKOTAMART, 72.17; COPIER MAINT, MARCO INC, 480.00; BUS SUPPLIES, MARTIN AUTO PARTS II, 798.59; FIRE ALARM MONITORING, MIDWEST ALARM, 97.62; FILTERS, NEBRASKA AIR FILTER INC, 1,641.26; MAINT SUPPLIES/REPAIRS & MAINT/MAINT CONTRACT, RASMUSSEN MECHANICAL SERVICES INC, 2,700.27; DISTRICT PD SUPPLIES/JR HIGH P/D TRAVEL, READY, BELINDA, 326.34; BUS DRIVER, RISSE, GERALD, 58.80; BO TRAVEL, ROBINSON, JOLENE, 37.00; REPAIRS & MAINT, ROSANE CEMENT, 306.12; CONSUMABLE SUPPLIES, SCHOLASTIC BOOK FAIRS, 827.98; MGS SUPPLIES, SCHOLASTIC, INC., 1,566.13; MGS SUPPLIES, SCHOOL SPECIALTY, 290.13; MCL SUBSCRIPTION, SCHOOLOGY INCORPORATED, 5,000.00; UNEMPLOYMENT INSURANCE, SD DEPT. OF LABOR, 316.62; ACTIVITY FEES, SD HS ACTIVITIES ASSN, 50.00; ACTIVITY FEES, SDHSCA, 920.00; RUG SERVICES, SERVALL UNIFORM & LINEN SUPPLY, Inc, 48.79; SUPT TRAVEL, SLEEP INN & SUITES, 153.51; ACTIVITY TRAVEL, STORY, LEEVI, 14.40; IA SUPPLIES, SYNCB/AMAZON, 245.01; TRAVEL/JR HIGH SUPPLIES, TIENSVOLD, ARIELLE, 131.46; TIMECLOCK PURCHASED SERVICES, TIME MANAGEMENT SYSTEMS, 123.90; PHONE, TOCZEK, ROBERT, 40.00; MAINT SUPPLIES, TRUE VALUE HARDWARE, 314.46; SUPPLIES/SUPT SUPPLIES/BO SUPPLIES, VALENTINE OFFICE SUPPLY, 231.22; WORKMENS COMPENSATION, WORKERS COMP FUND, 3,847.00; Fund Total: 61,495.53; Checking 1 Fund: 21 CAPITAL OUTLAY; FORD TRANSIT DOWN PAY, BC SCHOOL-TRUST & AGENCY, 500.00; BCHS TECH SUPPLIES, COMPUTER VILLAGE, 250.00; BCHS SUPPLIES, FNB VISA, 198.00; OTHER EQUIPMENT, GENERAL STORE, THE, 551.68; SECURITY CAMERAS, GOLDEN WEST TECHNOLOGIES, 7,751.30; JR HIGH COPIER, MARCO INC, 1,211.08; LIBRARY MEDIA, SCHOLASTIC BOOK FAIRS, 129.13; JR HIGH SUPPLIES, SCHOOL SPECIALTY, 404.19; COMPUTER LICENSING FEES, STONEWARE, 479.00; Fund Total: 11,474.38; Checking 1 Fund: 22 SPECIAL EDUCATION FUND; SPED DIRECTOR TRAVEL/SPED TRAVEL, ALLEN, STACY, 151.00; MGS SPED SERVICES, BC HOSPITAL & NURSING HOME, 679.95; SPEECH LICENSE RENEWAL, BC SCHOOL-TRUST & AGENCY, 250.00; MGS SPED SERVICES, BLACK HILLS SPECIAL SERVICES, 2,227.20; IN STATE TUITION, CHILDREN’S CARE HOSPITAL AND, 3,438.00, SCHOOL, MGS SPED SERVICES, CHILDREN’S CARE HOSPITAL, 1,741.50; SPED DIRECTOR TRAVEL, FNB VISA, 80.00; MGS SPED TRAVEL, HICKS, TARA, 49.00; SPED COPIER, MARCO INC, 71.21; SPED TRAVEL, PIERSON, SUNNY, 49.00; MGS SPED TRAVEL/SPED TRAVEL, PONZIO-JANIS, MARLENE, 98.00; MGS SPED TRAVEL, RAMADA INN - SIOUX FALLS, 178.00; CONSUMABLE SUPPLIES, SCHOOL SPECIALTY, 9.78; SPED SERVICES, SD DEPT OF HUMAN SERVICES, 7,177.18; SPEECH SUPPLIES, THERASIMPLICITY, 49.00; SPEECH SUPPLIES, TRUE VALUE HARDWARE, 11.48; SPEECH TRAVEL, USSELMAN, LURA, 131.04; Fund Total: 16,391.34; Checking 1 Fund: 41 SHOP BUILDING; SHOP STORAGE, GRASS, JERRY, 500.00; 20 CHAIRS, SHOP TABLES, SCHOOL SPECIALTY, 3,949.00; SHOP BUILDING, SUMMIT CONTRACTING INC, 124,283.63; PROFESSIONAL SERVICES, UPPER DECK ARCHITECTS, INC, 2,081.22; Fund Total: 130,813.85; Checking 1 Fund: 51 FOOD SERVICE; KITCHEN FIRE INSPECTION, ARMSTRONG EXTINGUISHER SERVICE, 150.00; REFUND, BETTELYOUN, TWYLITA, 15.40; BREAKFAST SUPPLIES, CHILD/ADULT NUTRITION SERVICES, 420.58; MILK, DEAN FOODS, 1,465.65; LUNCH REFUND, DILLON, EMILY, 340.10; KITCHEN SUPPLIES, FNB VISA, 43.37; FRUIT & VEG GRANT, FOOD SERVICES OF AMERICA, 6,959.98; SUPPLIES, HILLYARD/SIOUX FALLS, 444.88; KITCHEN SUPPLIES, REINHART, 6,093.83; KITCHEN SUPPLIES, SYNCB/AMAZON, 248.94; Fund Total: 16,182.73; Checking Account Total: 236,357.83

49.5 Financials for September, 2017

Approve the September financial reports as presented. 

GENERAL FUND Beginning Balance 226,947.53, Receipts 352,380.30, Disbursements 407,480.40

Ending Balance 170,626.15, Revenue Summary Local 25,016.43, County 786.50, State 197,486.00, Federal 126,294.00, Other 2,797.37. CAPITAL OUTLAY FUND (486,919.70), Receipts 500,521.00

Disbursements 78,235.25, Ending Balance (64,633.95), Revenue Summary Local -0-, County -0-, State -0-, Federal -0-, Other 500,521.00. SPECIAL EDUCATION FUND Beginning Balance 23,600.00, Receipts 65,052.24, Disbursements 60,314.90, Ending Balance 28,337.60, Revenue Summary Local 6,915.24, County -0-, State 21,422.00, Federal 36,715.00, Other -0-. 

PENSION FUND Beginning Balance 1,576.09, Receipts -0-, Disbursements -0-, Ending Balance -0-. IMPACT AID FUND Beginning Balance 2,574,425.06, Ending Balance 2,076,688.67, Local 2,263.61, Federal -0-, SHOP BUILDING FUND Beginning Balance 224,187.14, Receipts -0-, Disbursements 219,506.31, Ending Balance 4,680.83. 

FOOD SERVICE FUND Beginning Balance 33,733.92, Receipts 14,676.12, Disbursements 22,743.26, Ending Balance 25,666.78, Revenue Summary Local 5,364.14, State -0-, Federal 9,311.98, Other -0-. 

TRUST AND AGENCY Beginning Balance 95,312.42, Ending Balance 90,362.51. 

Payroll:

General Fund Salaries $238,505.55, Benefits $85,349.71 

Special Education Salaries $32,905.16, Benefits $11,554.76

Food Service Salaries $6,196.04, Benefits $3,682.79

A presentation was given by Nicki Tibbits and Todd Houghton from Gen Pro Energy Solutions, on LED lighting for the school. Lower costs and better quality of light in the classroom and gyms were part of the advantages. The board has instructed Superintendent Halverson to contact some of the other schools in our area who have converted to the LED lighting. 

Administrative Reports:

Board Chairman Olson reported that he will have a Zoom meeting next week with Three Rivers Cooperative and read a thank you card from Mike and Betty Olson for the plant for her mother’s memorial. 

Superintendent Halverson reported on the report card results, the high school and elementary were removed from school improvement, the graduation points improved and the high school completion rates improved, areas the district needs to improve on are English, Language Arts, Math and attendance, a library board meeting was held last week and 5 computers that were not being used at the elementary have been installed with very positive comments from the public on this, 26,364 books in inventory with a value of $346,800, attendance and usage of computers and books checked out show that there is great traffic in the library, school count lunches are doing great, there will be a community meeting on CORE-Freshman Impact on October 24, the school has made both teacher accountabilities required by the state, there will be a meeting on the Wellness Policy review and Tiff Petrak is the board member on the committee, she will continue in that capacity. 

Jr. High Principal Ready reported on accountability, professional development meetings, parent involvement meetings and Bagels and Books will be on Thursday, October 19, the Schoolwide/District Plan has been submitted to Department of Education, the jr.high will hold a Geography Showcase on Tuesday, October 24, Red Ribbon Week activities will be next week handled by Student Council, an Artist in Residence will be in the district November 6-10 and the Veterans Day Program will be November 10 at 10:00 am in the Activity Center.

Secondary Principal Redden reported that parent teacher conferences were well attended, he gave a presentation on the new facebook page for the district, this page will be information only, no messaging allowed and principals are contact for each school’s page, Monday, October 16 no school at the high school and jr. high due to the problem with the fire alarm panel gave the staff great time for departmental curriculum meetings and other discussions, the football team will leave on Thursday at 9 am to travel to Groton for football playoffs on Thursday, volleyball season is winding down, and Taylor Byerly, 7th grade, has qualified for the State Cross Country meet in Rapid City on October 21, jr.high girls basketball practice has begun with 18 girls participating and the Honors Band was held in White River on Monday, October 16

Elementary Principal Kuxhaus reported reading scores, attendance, schoolwide goals, the new para-professionals, behavior intervention and academic intervention.

51.0-18 Hodson moved to accept the following contracts for the 2017-2018 school year, seconded by Alexander. All voting aye, motion carried.

51.1 Summer Henry, para-professional, $11.00 per hour

51.2 Brittney Soderlin, Concessions Supervisor, $1,500.00

51.3 Tania Kuxhaus, para-professional, $11.00 per hour

52.0-18 Alexander moved to surplus the following:

9 - 4x4 windows, no frames

4 – IMAC Computers

1 – Macbook

seconded by Huber. All voting aye, motion carried.

53.0-18 Hodson moved to approve the supplemental budget for the 2017-2018 budget, Title I 1003 (a), $77,965.00, seconded by Huber. All voting aye, motion carried.

54.0-18 Alexander moved to approve the health insurance increase effective January 1, 2018 in the amount of $13,908.48 and the district will absorb the increase for the employees, seconded by Huber. All voting aye, motion carried. Discussion was held pertaining the move of 6th grade students to the jr. high, further planning will be on how much staff and certification would be needed by staff and the move would increase the jr. high count of 8 students for the 18-19 school year.

55.0-18 Huber moved to enter executive session for personnel matter pursuant to SDCL 1-25-2(1), seconded by Petrak. All voting aye, motion carried. Chairman Olson declared out at 6:25.

56.0-18 Huber moved to accept the resignation of Kathryn Buchy, jr.high instructor, effective October 29, 2017, with liquidated damages of $2,500.00, seconded by Hodson. All voting aye, motion carried. 

57.0-18 Huber moved to adjourn meeting at 6:26 p.m., seconded by Hodson. All voting aye, motion carried. 

Michael Olson, Board Chairman

Jolene Robinson, Business Manager

Published once at the total approximate cost of $149.94

Published: November 1, 2017

502 Second Avenue, Martin, SD 57551 • 605-685-6866 • booster@gwtc.net