Bennett County minutes 3-6-13
Proceedings
BOARD OF BENNETT COUNTY COMMISSIONERS
MINUTES OF PROCEEDINGS
WEDNESDAY, MARCH 6TH, 2013
MARTIN, SOUTH DAKOTA
The Bennett County Board of Commissioners met in regular session Wednesday, March 6th, 2013, in the Commissioner’s meeting room.
The meeting was called to order at 9:30 a.m. by Chairman Rolf Kraft.
Commissioners present: Rolf Kraft, Newton Cummings, Dennis Gregg, Jason Fanning and Wayne Bond.
Others Present: Susan Williams, Auditor; Highway Superintendent, Jerry Bennett; Tim Huether, Bennett County Booster; Jeff Siscoe, Director of Equalization; Jolene Donovan, Treasurer.
Minutes Approved
The regular minutes of the February 20th, 2013 meeting were approved with a motion by Jason Fanning and a second by Wayne Bond.
All voted aye. Motion carried.
Auditor’s Account with Treasurer
To the Honorable Board of County Commissioners of Bennett County:
I hereby submit the following report of my examination of the cash and cash items in the hands of the County Treasurer of this County as of February 28th, 2013.
Balance on hand – County $981,902.71
Cash Change Account $350.00
Restricted Funds $444,104.22
Savings Accounts $117,203.89
Cash and Checks $15,501.78
Treasurer’s Change Fund - $150.00
NSF Checks $0.00
TOTAL $1,558,912.60
Dated this 7th day of March, 2013.
Attest:
Susan Williams, Auditor
February Report
Register of Deeds: $3,848.50.
Highway Department
Highway Superintendent, Jerry Bennett, met with the Board to report on current road work. Mr. Bennett reported he had contacted Kennedy Implement and will have four tractors to use when needed. He also reported the highway department will be blading and pulling up the shoulders of the County roads. There was discussion about tree trimming in the County right- of – way. Rolf Kraft reported trees had been cut down in the County right- of- way. He will do more checking.
Agreement with SD Division of Wildland Fire Suppression
Auditor Susan Williams, presented an agreement with the South Dakota Division of Wildland Fire Suppression for County Rangeland Fire Protection. This agreement gives Bennett County the option of requesting assistance from the state if the County needs help fighting a fire.
Newton Cummings made a motion to approve the County Rangeland Fire Protection Agreement between Bennett County and the South Dakota Department of Agriculture, Division of Wildland Fire Suppression with authorized personnel being, Chris O’Bryan, Martin Fire Chief; Jeff Siscoe, Emergency and Disaster Coordinator; Rod Kirk, Tuthill Fire Chief; Cole Donovan, Vetal Fire Chief. Dennis Gregg seconded.
All voted aye. Motion carried.
Community Action Resolution
The Commissioners considered Resolution #1-2013. Dennis Gregg made a motion to approve Resolution #1-2013, Community Action Program Director and Volunteers Commendation and Recognition. Jason Fanning seconded.
All voted aye. Motion carried.
Resolution #1-2013
Community Action Program Director and Volunteers Commendation and Recognition
Whereas, the Bennett County Board of Commissioners would like to recognize and extend their appreciation to the Community Action Program Director and volunteers; and
Whereas, the Director and volunteers do a great service to the low-income families of Bennett County; and
Whereas, the volunteers are dedicated to the Community Action Program, and give of their time and efforts.
Now, Therefore, Be It Resolved, the Bennett County Board of Commissioners extend a grateful and heartfelt thank you to the Community Action Program Director and volunteers.
Motion passed and Resolution #1-2013 this 6th day of March, 2013.
s/s Rolf Kraft, Chairman s/s Wayne Bond
s/s Dennis Gregg s/s Jason Fanning
s/s Newton Cummings
New Hire
Jason Fanning made a motion to approve the hire of Richard C. Cummings Sr., 24/7 Clerk, $8.76 hourly, at 40 hours or less per week, effective February 3rd, 2013. Wayne Bond seconded.
Voting Aye: Rolf Kraft, Dennis Gregg, Jason Fanning, Wayne Bond
Abstain: Newton Cummings
Motion Carried.
Surplus Property
The Board reviewed a list of surplus property from the law department. Dennis Gregg made a motion to surplus the following property and appointed Susan Williams and Rolf Kraft and Beth Lyon as appraisal board. Newton Cummings seconded.
Bennett County Sheriff’s Office 2013
Item Description Inventory #
Polaroid Camera 0866
Polaroid Camera 1988
Polaroid Camera 0874
Polaroid Camera 0872
Nikon N65 1150
Nikon N65 1149
case 1143
Nikon N80 1151
Nikon Light 1148
case 1145
case 1144
Canon EOS Rebel 2175015790
Polaroid Camera 0870
Polaroid lens 0867
Polaroid lens 0869
Polaroid Camera 0868
Polaroid Lens 0871
Polaroid Lens 0875
Polaroid Lens 0863
VHS Player 1236
VHS Player 1237
Gateway monitor 1111.00
Gateway monitor 1886.00
Microwave 1117.00
KDS Monitor 1220.00
Typewriter 1981.00
All voted aye. Motion carried.
Director of Equalization
Jeff Siscoe, Director of Equalization, met with the Board to report on assessment procedures for Bennett County Mr. Siscoe explained the procedures he had used and the required formulas from the South Dakota Department of Revenue that he must do. There was discussion concerning the increase to crop land and the effects on grass land. There was also discussion concerning the effects on taxes and the tax freeze. Auditor Susan Williams explained the Board of Equalization will meet April 9th, 2013 and tax payers will be able to meet with the Board concerning assessments.
Emergency and Disaster Coordinator
Jeff Siscoe, Emergency and Disaster Coordinator, met with the Commissioners to report on the Pre-Mitigation Disaster Plan that has been prepared by Black Hills of local Government and the local Emergency Planning Committee members. Jason Fanning made a motion to accept the following local Emergency Planning Committee membership list: Paul Noel, Rolf Kraft, Tim Huether, Loren Haynes, Don Larson, Doug O’Bryan, Chris O’Bryan, Alfred Riggs, Gayle Kocer, Julio Medeiros, Wayne Sterkel, Cedric Colman, Luke Hamar, Jeff Siscoe, and Bob Claussen. Wayne Bond seconded.
All voted aye. Motion carried.
Dennis Gregg made a motion to submit the Pre-Disaster Mitigation Plan to FEMA for approval. Newton Cummings seconded.
All voted aye. Motion carried.
There was also discussion concerning the numbers of hours needed for the Emergency and Disaster Coordinator position. The Board agreed they needed more information before a decision is made.
Treasurer
Treasurer Jolene Donovan met with the Board to request the purchase of a GovTeller credit card system for Bennett County. Ms. Donovan explained that many customers had requested payments with debit/credit cards. The price of the system has been reduced to an approximate cost of $400.00 and the fee for use of a debit/credit card is paid by the payer. The Treasurer also stated she has funding in her budget for the purchase.
Jason Fanning made a motion to approve the purchase of GovTeller system to accept debit card or credit card payments to the County. Dennis Gregg seconded.
All voted aye. Motion carried.
Jail
The Commissioners reviewed an updated budget for the construction of a new jail. There was discussion about options available to the County.
Executive Session
Newton Cummings made a motion to go into executive session at 10:55 am to discuss contractual agreement negotiations. Jason Fanning seconded.
All voted aye. Motion carried.
Chairman Rolf Kraft declared executive session closed at 11:05 a.m.
Close
There being no further business to come before the Commissioners, Wayne Bond made a motion to adjourn with a second by Newton Cummings.
All voted aye. Motion carried.
BOARD OF BENNETT COUNTY COMMISSION
Rolf Kraft, Chairman
ATTEST:
Susan Williams, Auditor
The next regular meeting will be Wednesday, March 20th, 2013 at 9:30 a.m. in the Commissioner’s meeting room.
Published once at the total approximate cost of $130.82
Published: March 20, 2013
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