Proceedings: BCSD 7-24-17


Bennett County School District 3-1

Board of Education Minutes

Annual Meeting

July 24, 2017

The Annual meeting of the Bennett County School District 3-1 was called to order by Chairman Mike Olson at 5:00 p.m. The Pledge of Allegiance was led by Board President Olson. Board members present: Alexander, Hodson, Huber, Petrak and Olson Administration present: Superintendent Stacy Halverson, Secondary Principal, Nick Redden, Elementary Principal Amie Kuxhaus, Business Manager Jolene Robinson and Karen Coyle. Administration absent: Jr. High Principal, Belinda Ready. Others present: Tim Huether and Carol Risse. 

198.0-17 Alexander moved to approve the agenda, seconded by Huber. All voting aye, motion carried.

Public hearing of the proposed budget for the 2017-2018 school year. 

199.0-17 Alexander moved to approve the consent agenda, seconded by Petrak. All voting aye, motion carried.

199.1 Minutes of Regular meeting, June 26, 2017

199.2 Financials for June, 2017

199.3 Claims for June, 2017

Checking 1 Fund: 10 General Fund, Pest Control, 4 Seasons, 150.00; Fire Alarm Monitoring/Bchs Fire Alarm Monitoring, Adtech Inc, 207.94; Jr. High Travel, Alexander, Gary, 50.00; Mtss Travel, Allen, Stacy, 30.00; District Title I Director Travel, Arrowwood, 1,329.30; Dues, Associated School Boards, 1,305.69; Legals & Minutes, Bc Booster Ii, 136.50; Cdl Physical, Bc School-Trust & Agency, 150.00; Employee Physical, Bennett County Rural Health Clinic, 151.00; Mtss Travel, Buchmann, Mark, 30.00; Travel, Cardmember Service, 55.03; Legion Water, City Of Martin, 1,265.74; Jag Travel, Claussen, Kim, 187.00; State Golf Travel, Comfort Inn & Suites Sioux Falls, 356.00; Technology Supplies/Computer Yrly Maint, Computer Village, 18,269.00; Repairs & Maint, Culligan Water Conditioning, 37.50; Phone, Donovan, Kenneth, 40.00; Jr High Principal Supplies, Fnb Visa, 6,137.57; Tire Repair, Fresh Start Convenience Store, 97.50; Maint Supplies, Full Source, 297.44; Maint Supplies, General Store, The, 259.90; Phone, Golden West Inc., 1,341.72; Labor Phones, Golden West Technologies, 62.50; Prof/Tech Services, Grimm’s Pump, 303.85; Phone, Halverson, Stacy, 40.00; Maint Supplies, Hillyard/Sioux Falls, 70.56; Maint Supplies, J H Larson Company, 379.27; Bo Backup, Kt Connections, 30.00; Legion Electric, Lacreek Electric, 7,766.48; Mtss Travel, Larson, Carrie, 30.00; Copier Maint, Marco Inc, 480.00; Bus Supplies, Martin Auto Parts Ii, 847.85; Act Center Fire Alarm, Midwest Alarm, 97.62; Mtss Travel, Milledge, Cora, 30.00; Bus Supplies, North Central Bus Sales, 204.40; Maint Supplies, Northwest Pipe Fitting, 185.31; Mtss Travel, Pierson, Sunny, 30.00; Mtss Travel, Ponzio-Janis, Marlene, 30.00; Bus Supplies, Pro-Vision, 11.89; Property Insurance, Property/Liability Fund, 76,421.00; Maint Supplies/Repairs & Maint, Rasmussen Mechanical Services Inc, 1,973.11; Mtss Travel/Jr High Principal Travel, Ready, Belinda, 724.70; Fb Equip Reconditioning, Riddell/All American, 1,254.49; Mtss Travel, Risse, Carol, 30.00; Legion Garbage, Salomon Sanitation, 1,094.34; Superintendent Registration, School Administrators Of Sd, 75.00; Bo Supplies, School Specialty, 10.68; 17/18 Membership, Sd Teacher Placement, 420.00; Membership Dues, Sd United Schools Association, 450.00; Dues & Fees, South Dakota Assoc. For Career &, 382.00; Tech Ed Refund Overpayment, Strain, Joyce, 281.52; Bchs Tech Supplies, Syncb/Amazon, 1,617.74; Mtss Travel, Tetrault, Tabitha, 30.00; Registration/Tie Registration, Tie, 660.00; Business Office Supplies/Payroll Services, Time Management Systems, 1,102.50; Phone, Toczek, Robert, 40.00; Maint Supplies, True Value Hardware, 629.53; Supplies, Valentine Office Supply, 2.11; Bchs Supplies, Varitronics Llc, 664.95; Jr High Principal Supplies, Wal Mart Community, 158.72; Maint Supplies, Warne Chemical & Equipment Company, 91.41; 17-18 Work Comp, Workers Comp Fund, 22,629.00; Fund Total: 153,227.36, Checking 1 Fund: 21 Capital Outlay, Quote #00013265, Accelerate Learning, 4,191.40; Computer Cart/Computer Equipment, Apple Computer, 39,410.00; Elem Textbooks, Committee For Children, 3,058.00; Library Media, Fnb Visa, 184.25; Mgs Windows, General Store, The, 1,828.11; Mgs Windows, Glass Shop, The, 1,798.47; 2017 Chevrolet Suburban, Lamb Chevrolet Inc, 41,057.00; Computer Licensing Fees, Liminex, Inc. Dba Go Guardian, 1,620.00; Jr High Copier, Marco Inc, 1,211.08; Mgs Reading Curriculum, Ncs Pearson Inc, 62,199.75; Mgs Cooling Project, Rasmussen Mechanical Services Inc, 134,110.00; Remove Curb & Gutter Hs Parking Lot, Rosane Cement, 4,464.29; Mgs Computer Equip, Syncb/Amazon, 314.00; Supplies, Promethean Board, Touchboards, 5,304.75; Mgs Windows, True Value Hardware, 236.76; Floor Service, Visible Difference Janitorial, 10,200.00; Fund Total: 311,187.86, Checking 1 Fund: 22 Special Education Fund, Sped Travel, Abernathy, Linda, 60.00; Sped Travel, Allen, Stacy, 45.00; Sped Director Travel, Americinn, 267.00; Sped Director Travel, Arrowwood, 189.90; Sped Services, Bc School-Trust & Agency, 15.75; Sped Services, Black Hills Special Services, 780.20; Sped Travel, Glum, Katrina, 60.00; Speech Travel, Livermont, Carmen, 60.00; Sped Copier, Marco Inc, 71.21; Sped Travel, Ponzio-Janis, Marlene, 60.00; Sped Travel, Sell, Sue, 60.00; Speech Computer, Syncb/Amazon, 1,537.83; Bchs Sped Services, Three Rivers Special Services Coop, 97.00; Sped Travel, Vandermay, Kimberly, 60.00; Fund Total: 3,363.89; Checking 1 Fund: 41 Shop Building; Professional Services, Upper Deck Architects, Inc, 2,055.86; Fund Total: 2,055.86; Checking 1 Fund: 51 Food Service, Food Service Travel, Fnb Visa, 33.00; Food Service Travel, Robinson, Jolene, 52.00; Fund Total: 85.00; Checking Account Total: 469,919.97

200.0-17 Hodson moved to adjourn the meeting at 5:03 p.m., motion seconded by Huber. All voting aye, motion carried.

Business Manager Robinson called the meeting to order at 5:04 p.m. 

Business Manager Robinson administered oath of office to Mike Olson and Todd Alexander, who are beginning 3 year terms.

4.0-18 Business Manager Robinson opened the floor for nominations for position of Board Chairman. Alexander moved to leave the present Board Chairman and Vice Chairman as is, motion seconded by Huber. No further nominations were made. All voting aye for the nomination of Mike Olson to remain board chairman and Kevin Hodson remain as Vice Chairman. Motion carried. 

Business Manager Robinson turned board proceeding over to the board chairman, Mike Olson.

5.0-18 Vice chair was taken care of in item 4.0-18

6.0-18 Petrak moved to approve the agenda, with the following additions:

17.0-18 Approve contract lane change for 2017-2018, Karen Goetzinger BA24 – MA for $700.00.

18.0-18 Adjournment seconded by Hodson. All voting aye. Motion carried.

No disclosure of actual or potential conflict of interest.

7.0-18 Alexander moved to approve the consent agenda, seconded by Huber. All voting aye, motion carried.

7.1 Special Meeting, July 17, 2017

7.2 Approve the claims of July, 2017 

8.0-18 Administrative reports. 

Board President Olson reported that he had participated in the 3-Rivers Annual Cooperative meeting, had reconciled the bank statement with Business Manager Robinson, the board discussed hosting a social for staff from 4:30-6:00 PM on August 15 at the Activity Center, Todd and Scott are planning the event.

Superintendent Halverson reported that the cement project at the AC is nearing completion, the MGS AC/Heat will be completed this week and the shop building is on schedule with the anticipated completion date of Sept. 15 and there will be a building meeting on Thursday at 11:00, she had attended the State Superintendent conference, she had attended the Chamber of Commerce meeting, the agenda for the In-service will be finalized next Tuesday, and we still have elementary and special education instructor openings, 3 para-professional openings and several coaching openings. 

Secondary Principal Redden reported that he along with principals Ready and Kuxhaus had attended the South Dakota Education Title Conference in Pierre, the South Dakota High School Activities Association has issued new heat acclimation rules and he has been in contact with his coaches implementing these changes, football practice will begin August 7, volleyball practice will begin August 14 and Cross Country practices will begin August 10th.

Elementary Principal Kuxhaus reported on the MTSS conference the principals had attended, the Martin Elementary building custodian has the building looking in great shape and the new air conditioning units in the elementary are “Working Great”, she gives a big “THANK YOU.”

9.0-18 Motion by Hodson, seconded by Petrak to approve the consent agenda for the following appointments. All voting aye, motion carried.

9.1 Designated District Representative-Stacy Halverson

9.2 Director of School Lunch-Stacy Halverson

9.3 Custodian of Trust and Agency Funds-Jolene Robinson/Karen Coyle

9.4 Asbestos Coordinator-Gary Snow & Associates

9.5 Truancy Officer - Building Principals

9.6 Authorize Supertintendent Halverson as the Board’s designee to sign the consolidated federal programs applications. 

9.7 Designate Security First Bank as the official depository for district funds with alternate of SD Public Funds Investment Trust.

9.8 Set monthly board meeting time and dates as the third Monday of each month at 5:00 p.m., and the location will be the meeting room in the Library Community Room.

9.9 Designate Bennett County Booster II as the official district newspaper.

9.10 Appoint Rodney Freeman of Huron as the district legal counsel. 

9.11 Authorize the Business Manager to invest district funds in institutions which serve the greatest advantage to the district. 

9.12 Authorize the Superintendent or his designee to close school in an emergency or inclement weather.

9.13 Establish the following chain of command: Board of Education, Superintendent, Jr. High Principal, High School Principal, Elementary Principal, and Business Manager.

9.14 Appoint Jolene Robinson, Cally Drobny and Linnae Slattery as appraisers.

9.15 Appoint 504 coordinator: K-6, Amie Kuxhaus, 7- 8, Belinda Ready, 9-12, Nick Redden.

10.0-18 Motion by Alexander, seconded by Hodson to approve the following committee appointments. All voting aye. Motion carried.

10.1 Building & Grounds Committee – Alexander and Hodson

10.2 Negotiations Committee – Huber & Petrak

10.3 County Library – Belinda Ready

10.4 Staff Development/Professional Development & Curriculum – Alexander and Petrak

10.5 School Wide Title Representive – Huber

10.6 Technology - Olson

11.0-18 Motion by Alexander, seconded by Hodson to approve the following district policies excluding the ICU policy to be reviewed in August and with the new eligibility policy added for Grades 6-12. All voting aye, motion carried.

11.1 Jr. High Student Handbook 

11.2 Board Policy Handbook 

11.3 Special Education Handbook

11.4 Elementary Student Handbook 

11.5 High School Student Handbook

Motion by Huber, seconded by Hodson to approve the rest of the handbooks with no changes. All voting aye, motion carried.

11.6 Wellness Handbook

11.7 HACCP Policy

11.8 Children’s Internet Protection Act (CIPA) policy 

11.9 Indian Policy and Procedure Policy

11.10 Martin Grade School Alternative Learning Program Policy

12.0-18 Moved by Alexander, seconded by Huber to approve the following pricing policies for 2017-2018 school year. Regular school lunches will raise from $2.75 to $2.85 to meet the minimum requirement for full reimbursement. Regular Lunch for Adults will raise to $3.75 and Breakfast for adults will raise to $2.50.

All voting aye, motion carried.

12.1 Admission prices

High school admission 

Adults daily-$5.00; Students daily-$3.00; Senior Citizen-$3.00

12.2 Season Activity Passes

Adults-$45.00; Senior Citizens-$25.00; Student 7-12-$20.00; Student K-6-$14.00; Family Pass - $135.00

12.3 Mileage Reimbursement (State Rate) - $.42 per mile 

12.4 Per Diem 

In-State: Breakfast-$6.00, Lunch-$11.00, Dinner-$15.00, Rooms-Actual cost

Out-State: Breakfast-$10.00, Lunch-$14.00, Dinner-$21.00, Rooms-Actual cost

12.5 Approve the current school lunch prices:

School Lunch Prices:

Regular Lunch - Student-K-12 - $2.85

Regular Breakfast Student $1.75

Reduced Lunch $.40

Reduced Breakfast $.30

Milk $.50

Regular Lunch – Adults $3.75

Regular Breakfast – Adults $2.50

13.0-18 Huber moved to approve updates to the EBCC-Emergency Lockdowns, seconded by Alexander. All voting aye, motion carried.

14.0-18 Moved by Hodson, seconded by Alexander to accept the following contract for the 2017-2018 school year. All voting aye, motion carried.

14.1 Angie Hicks, MGS para-professional, $10.75 per hour

15.0-18 Petrak moved transfer of $1,265,000.00 from Impact Aid to:

Fund 10 - General Fund: $500,000

Fund 21 – Capital Outlay: $200,000

Fund 22 – Special Ed: $65,000

Fund 41 – Shop Building $500,000

Seconded by Hodson. All voting aye, motion carried.

16.0-18 Alexander moved to surplus 4 time clocks from business office inventory, seconded by Huber. All voting aye, motion carried.

17.0-18 Alexander moved to approve contract lane change for Karen Goetzinger, BA 24 – MA, $700.00 for the 2017-2018 school year, seconded by Petrak. All voting aye, motion carried.

18.0-18 Moved by Petrak, seconded by Hodson to adjourn the meeting at 6:15 p.m. All voting aye, motion carried.

Mike Olson, Board Chairman

Jolene Robinson, Business Manager

Published once at the total approximate cost of $163.80

Published: August 2, 2017

502 Second Avenue, Martin, SD 57551 • 605-685-6866 •