Proceedings: City of Martin 10-11-17


Regular Session

Wednesday October 11, 2017 

The Martin City Council met in Regular Session on Wednesday, October 11th, 2017 at 5:30 p.m. in the Martin Community Room at 101 Main Street.

Mayor Gary Rayhill called the meeting to order with council members Gregg Claussen, Chuck Gotheridge, Angie Hicks, Tootie Moffitt, Shirley McCue and Walter York present. Absent, Gregg Claussen. 

Others present were, Marj Olesky with the Bennett County Booster, Louis Garner, Police Chief Brandon Petersen, Officer Thomas Chester, Bennett County Emergency Manager Jeff Siscoe, Bennett County State’s Attorney Sarah Harris, City Attorney Sara Frankenstein, and Finance Officer Jean Kirk.

Approval of Agenda: McCue moved to approve the agenda with flexibility. Seconded by Hicks, all voting aye, motion carried. 

Minutes: York moved to approve the minutes for the September 12th meeting. McCue seconded the motion, all voting aye, motion carried

Finance Officer’s Report: McCue moved to approve the Finance officer’s report for September. Seconded by Hicks, all voting aye, motion carried. 

Beginning Balance On Hand $2,007,689; Sept Receipts 242,696; Total to be accounted for 2,250,386; Transfer In 114,678; Transfer Out 114,678; Disbursements 214,683; Outstanding Warrants 15,582; CD & Petty Cash 16,586

Claims October 2017: The claims were reviewed by the council. York moved to approve claims for payment. Seconded by Gotheridge, all voting aye, motion carried. 

Sept Wages, General Fund, $25,197.63; Sept Wages, Enterprise fund, $9,329.87; Sept withholdings, wage withholdings, $7,205.81; Office of Child Support, child support, $92.30; Aflac, insurance, $520.73; Assurity Life, insurance, $45.28; SD Retirement, retirement, $3,834.66; City of Martin, water bill, $77.56; AT&T Mobility, air cards for cops, $127.46; Health Pool of South Dakota, health insurance, $4,889.50; Marco Inc, copier leases, $195.10; Messerli & Kramer, garnishment, $308.58; Gardner, Loutzenhiser & Ryan, remainder of 2016 Audit, $5,351.65; City of Martin Savings, savings, $13,661.81; BC Auditor, 1/2 of siren repair, $1,033.35; Bob’s Gas, propane for shop, $561.00; Butler Machine, parts for loader, $455.36; Hawkins, cylinder rental, chemical, $393.50; City of Martin, water bills, $4,778.78; Kratovils True Value, supplies, $73.74; Martin Auto Parts, parts & supplies, $93.63; Lacreek Electric, electric bill, $6,586.99; General Store, supplies, $206.82; Jenner Equipment, bobcat parts, $456.65; Northwest Pipe Fitting, road markers, $177.78; Postmaster, postage for bills & billing, $205.00; BC Booster, publications & landfill ad, $306.68; SD Dept of Revenue, garbage tax, $424.20; SD Dept of Revenue, water tests, $1,603.00; Servall, mats & rugs for office, pool & police, $163.77; Special Account, reimbursement for postage and meals for cops, $82.69; Golden West Telecommunications, phone & internet, $729.03; GE Associates, curtain for tractor, $816.47; Diesel Machinery Inc, replace lost water cap, $33.94; Paul Noel, motel rooms and meals for sewer class, $456.56; OST Energy Account, WAPA credits, $303.85; SD One Call, one calls, $7.84; Fresh Start, maintenance on cop cars, $311.24; Gunderson Palmer Goodsell, attorney fees, $2,160.65; Voyager, fuel for vehicles, $2,316.13; Lynn’s Dakotamart, supplies for cops and office, $153.54; Solaman Sanitation, garbage service, $7,049.20; USDA Rural Development, police car payment, $226.00; Card Services, cat traps, sewer video & class for cops, $267.52; AT&T Mobility, cell phones, $130.96; Keep It Safe, off site backup, $69.77; Thomas Sterkel, spray golf course and park, $4,371.46; Total $107,845.04

McCue moved to approve payment of $1,531.00 to the USDA for the lagoon payment. Seconded by Hicks, all voting aye motion carried.

York moved to approve the quarterly water tower payment of $10,866.09. Hicks seconded the motion. All voting aye, motion carried.

Weed spraying: Hicks moved to transfer $4,371.46 out of the BBB fund to the General Fund to pay for weed spraying at the golf course and the parks. McCue seconded the motion. All voting aye, motion carried.

Emergency Management Plan: Bennett County Emergency Manager Jeff Siscoe presented the County’s updated emergency management plan to the Council. It will be available at the city office if anybody would like to read it.

Law: Chief Petersen gave an update on the law department. They had 248 total events, 124 calls for service in September. They had 33 arrests with nine of those being felonies. Chief Petersen told the Council that he would like to hire a full time secretary to answer phones and help any people that stop by, as the officers are very rarely at the office. Finance Officer Kirk asked the Council how they would pay for it as this was not figured in the 2018 budget.

York moved to hire Chuck Soderlin as a transport driver at $9.00 an hour Hicks seconded it. All voting aye, motion carried.

Harris-Garner Sewer Line: Louis Garner addressed the Council concerning the capping of his sewer line. He thought that it was extremely unfair that he bought a lot that had water and sewer access for over thirty years and now the city is going to cap the line and he is suppose to pay for half of the cost. He informed the Council that he will not pay his share of the cost of capping the sewer line.

KLJ Agreement for Professional services for Airport Master Plan: City Attorney Frankenstein had reviewed Kadrams, Lee & Jackson’s professional Services contract for the airport master plan and told the Council that the only issues she had with it concerned some language about fees. KLJ agreed to take the language out so she recommended that the Council approve it. York moved to approve the contract with the changes and have Mayor Rayhill sign it. Seconded by McCue, all voting aye motion carried.

KLJ Agreement for Professional Services Contract for Water Project: City Attorney Frankenstein informed the Council that Kadrmas, Lee and Jackson has agreed to raise the limit of their liability from $50,000 to $10,000,000. With this change her recommendation was that the city approve the contract. Hick moved to approve the professional service contract with KLJ for the water project with the liability limit changed to $10,000.000. Gotheridge seconded the motion, all voting aye, motion carried. 

Volunteer Fire Fighters: Moffitt move to add William Cummings, Sandra Cummings, Austin Huckins to the list of Volunteer fire fighters and to add Cole O’Bryan to the list of Explores. Hicks seconded the motion, all voting aye, motion carried.

Building Permits: McCue moved to extend the building permit of Ernest Libby at 603 6th Ave for as long as it takes for him to move in a trailer and fix it up. York seconded the motion, all voting aye, motion carried.

Personnel: McCue moved to allow Floyd Gerry to cash in 80 hour of vacation. Hicks seconded the motion, all voting aye, motion carried.

Past Due Water Bills: McCue moved to handle past due water bills as usual. Hicks seconded the motion. All voting aye, motion carried.

Adjournment: As there was no further business to come before the council at this time, motion to adjourn was entered by York.

The next city council meeting will be held November 8th at 5:30 p.m. at the City office.

Dated this 11th day of October, 2017

Gary Rayhill, Mayor


Jean Kirk, Finance Officer

Published once at the total approximate cost of $83.16

Published: October 18, 2017

502 Second Avenue, Martin, SD 57551 • 605-685-6866 •