Proceedings: BCSD 11-20-17


Bennett County School District 3-1

Board Of Education Minutes

Regular Meeting

November 20, 2017

The Regular meeting of the Bennett County School District 3-1 was called to order by Board President Mike Olson at 5:00 p.m. The Pledge of Allegiance was led by President Olson. Board members present: Alexander, Hodson, Huber, Petrak and Olson. Administration present, Superintendent Halverson, Secondary Principal Redden, Jr. High Principal Ready, Elementary Principal Kuxhaus, Co-Business Managers Robinson and Coyle. Others present, Tim Huether, Mike Anderson, Wyatt Huber, Jamie Schomp, Carol Risse, Kendall Risse, Maddux Risse, Tabitha Tetrault. 

58.0-18 Huber moved to approve the agenda seconded by Hodson. All voting aye, motion carried. There were no conflicts of interest disclosures.

59.0-18 Alexander moved to approve the consent agenda, seconded by Petrak. All voting aye motion carried. 

59.1 Minutes of Regular Meeting, October 17, 2017

59.2 Claims for November, 2017

59.3 Financials for October, 2017

Approve the October financial reports as presented. 

Checking 1 Fund: 10 General Fund; Mgs 1003(A)/Jr. High 1003 (A) Supplies, 95% Group, Inc, 9,688.80; Shop Supplies, A & B Welding, 230.72; Maintenance Supplies, American Time & Signal Company, 385.70; Legals & Minutes, Bc Booster Ii, 52.29; Title I Jr H P/I Supplies/Title I District P/I Supplies/Purchased Food/In Service Meals, Bc School District 3-1, 443.79; Title I District Rlis, Bc School-Trust & Agency, 2,515.73; Jhvb Bookkeeper, Begeman, Jennifer, 135.00; Flu Shots, Bennett County Rural Health Clinic, 800.00; Dues & Fees, Black Hills Teacher Fair, 110.00; Windshield Repair, Bob’s Auto Glass, 50.00; Fuel, Cardmember Service, 497.13; Bchs Water, City Of Martin, 1,759.99; Non Technology Supplies, Classic Stitch, 525.00; Maint Supplies, Commercial Door & Specialities, Inc., 113.26; Art Clay, Country Time Ceramics, 270.00; Supplies, Culligan Water Conditioning, 174.50; Phone, Donovan, Kenneth, 40.00; Title I Mgs Supplies, Fnb Visa, 3,970.50; Prof/Tech Services, Fresh Start Convenience Store, 17.16; Athletic Region Meeting, Frosted Petal, The, 18.00; Maint Supplies, Ge Associates Inc, 148.29; Playhouse Supplies, General Store, The, 1,594.46; Phone, Golden West Inc., 1,060.24; Maint Supplies, Gopher Sport, 116.88; Tires, Great Western Tire Inc., 355.72; Phone, Halverson, Stacy, 40.00; Clockkeeper, Hicks, Steven, 285.00; Maint Supplies, Hillyard/Sioux Falls, 2,107.79; Employee Physical, Horizon Health Care Inc, 324.00; Nurse Supplies, Huether, Marie, 30.97; Bchs Supplies, J.W. Pepper & Son,Inc, 173.84; Maint Supplies, Jenner Equipment, 673.01; Fuel, Kj’s Pit Stop, 7,302.81; Bo Back-Up, Kt Connections, 30.00; Bchs Electric, Lacreek Electric, 14,277.46; Jr High Principal Travel, Lodge At Deadwood, The, 1,089.00; Bchs Supplies, Lynn’s Dakotamart, 28.65; Copier Maint, Marco Inc, 480.00; Maint Supplies, Martin Auto Parts Ii, 1,014.21; Mgs Propane, Midwest Cooperative, 10,648.90; Title I Mgs Eval/Title I Bchs Eval Services, Ncs Pearson Inc, 2,600.00; Bus Supplies, North Central Bus Sales, 292.64; Activity Travel, Ramkota Hotel, 144.00; Maint Supplies/Maint Contract, Rasmussen Mechanical Services Inc, 2,872.37; Title I Mgs P/D Travel, Ready, Belinda, 352.40; Region 7-A Vb Loss, Red Cloud Indian School,Inc, 233.13; Mgs Title I Services/Jr High Title I, Renaissance Learning Inc, 10,156.00; Overpayment, Risse, Sam, 25.00; Fb Announcer, Risse, Wade, 120.00; Garbage/Legion/Bus Garage Garbage, Salomon Sanitation, 2,264.12; Driver, Saxton, Jamie, 50.25; Mgs Supplies, Scholastic, 1,566.13; Maint Supplies/Bchs Supplies, School Specialty, 243.31; Membership Dues, Sd Ffa, 530.00; Rug Services, Servall Uniform & Linen Supply, Inc, 55.76; Activity Travel, Sheraton Hotel, 333.00; Ffa Supplies, Smith, Lexi, 13.37; Mtss Supplies, Sportsman’s Lanes, 140.00; Fb Playoff Travel, Super 8, 1,010.68; Law Book, Swier Law Firm, 62.24; Jr. High Technology Supplies, Syncb/Amazon, 1,020.54; Bchs Travel/Elementary Supplies, Tiensvold, Arielle, 346.09; Title I District P/D, Tie, 2,400.00; Payroll/Monthly Payroll, Time Management Systems, 250.50; Phone, Toczek, Robert, 40.00; Bchs Supplies, True Value Hardware, 746.64; Supplies/Bchs Tech Supplies, Valentine Office Supply, 46.51; Elem Principal Supplies, Wal Mart Community, 112.44; Maint Supplies, Warne Chemical & Equipment Company, 46.50; Mgs Title I Registration, West River Foundation, 832.50; Activity Driver, Williams, Joe, 0.00; Fund Total: 92,484.92; Checking 1 Fund: 21 Capital Outlay; Snow Blade, Grass, Jerry, 2,800.00; Vb Shorts, Hauff Mid-America Sports, 1,300.32; Jr H Copier, Marco Inc, 1,211.08; Sewer Jetter, Northwest Pipe Fitting, 5,308.40; Repairs & Maint/Key Maint, Panhandle Sales & Service, Llc, 686.00; Bchs Supplies, School Specialty, 306.86; Library Equipment, Syncb/Amazon, 174.55; Computer Licensing Fees, Turnitin, Llc, 2,045.00; Striping Concrete/Ac, Valley Sweeping, 1,525.20; Fund Total: 15,357.41; Checking 1 Fund: 22 Special Education Fund; Mgs Sped Travel, Americ Inn, 367.96; Bchs Sped Services, Bc Hospital & Nursing Home, 859.40; Bchs Sped Services, Bc School-Trust & Agency, 46.49; Mgs Sped Testing, Black Hills Special Services, 2,090.28; Tuition, Children’s Care Hospital And School, 5,400.00; Mgs Sped Services, Children’s Care Hospital, 2,462.50; Sped Supplies, Easy Way Safety Services, 522.50; Mgs Sped Travel, Fairfield Inn, 454.62; Bchs Sped Supplies, Fnb Visa, 199.00; Speech Travel, Holiday Inn Express-Ft Pierre, 141.99; Speech Travel, Livermont, Carmen, 26.00; Sped Copier, Marco Inc, 71.21; Speech Supplies, Ncs Pearson Inc, 13.50; Mgs Sped Travel, Ponzio-Janis, Marlene, 67.00; Prof/Tech Services, Sd Dept Of Human Services, 6,945.66; Bchs Sped Supplies, Simplythick Llc, 57.41; Speech Supplies, True Value Hardware, 11.39; Mgs Sped Services, University Of South Dakota, 1,257.30; Fund Total: 20,994.21; Checking 1 Fund: 41 Shop Building; Professional Services, Amick Sound, 999.47; Eye Wash Station New Shop, Emedco, 171.42; New Shop/Shop, Kratovil Electric Inc., 6,113.73; Labor/Locate, Lacreek Electric, 506.30; Final Wood Shop Bldg., Summit Contracting Inc, 58,732.19; Fund Total: 66,523.11; Checking 1 Fund: 51 Food Service; Food Service Travel, Clubhouse Hotel & Suites, 705.00; Milk, Dean Foods, 2,033.25; Lunch Supplies, Food Services Of America, 4,625.45; Supplies, Hillyard/Sioux Falls, 24.72; Lunch Supplies, Reinhart, 6,839.09; Fs Travel, Toczek, Tami, 141.00; Fund Total: 14,368.51; Checking Account Total: 209,728.16

GENERAL FUND Beginning Balance 170,626.15, Receipts 218,875.55, Disbursements 1,226,132.37

Ending Balance (23,857.99), Revenue Summary Local 18,227.55, County 3,162.00, State 197,486.00, Federal -0-, Other -0-. CAPITAL OUTLAY FUND (64,633.95), Receipts 1,626.00

Disbursements 11,474.38, Ending Balance (74,482.33), Revenue Summary Local 1,576.00, County -0-, State -0-, Federal -0-, Other 50.00. SPECIAL EDUCATION FUND Beginning Balance 28,337.60, Receipts 28,382.82, Disbursements 58,613.41, Ending Balance (1,889.99), Revenue Summary Local 6,963.82, County 21,422.00, State, Federal, Other -0-. 

IMPACT AID FUND Beginning Balance 2,076,688.67, Ending Balance 2,078,956.27, Local 2,267.60, Federal -0-, SHOP BUILDING FUND Beginning Balance 4,680.33, Receipts -0-, Disbursements 130,813.85, Ending Balance (126,133.02). 

FOOD SERVICE FUND Beginning Balance 25,666.78, Receipts 25,985.67, Disbursements 25,525.06, Ending Balance 26,127.39, Revenue Summary Local 3,273.95, State -0-, Federal 22,711.72, Other -0-. TRUST AND AGENCY Beginning Balance 90,362.51, Ending Balance 93,137.20. 


General Fund Salaries $266,861.86, Benefits $86,089.46 

Special Education Salaries $31,521.20, Benefits $10,466.96

Food Service Salaries $6,044.35, Benefits $3,653.48

Administrative Reports:

Board Chairman Olson reported that he had a 3 Rivers Co-op zoom meeting on October 25 and will have another one on November 22, he attended the district technology meeting on November 9, Tuesday, November 21, is the staff appreciation lunch and he asked the board to please attend, he also reminded board members about the meeting on the stop light discussion with the Department of Transportation that will be coming up November 28 in the Library Community Room. 

Superintendent Halverson reported on the positive reactions to the Veteran’s Day Program that was held for the community, she asked about input for an open house for the new shop and it was decided to hold the open house on December 4 from 5:00 p.m. – 7:00 p.m., this will be before the 5-12 concert.

The district will be receiving an Administrative review in food service, the initial paperwork has been sent in and we are awaiting the next step, she will be attending a Safety and Security Assessment/Workshop in Rapid City on December 12 and has invited any board member to attend with her, she has prepared an article and pictures about the new shop to be published in the “Good News Bulletin”. Plans are moving forward with the move of the 6th grade to the jr. high next school year. 

Jr. High Principal Ready reported on professional development, parent involvement meetings with staff and parents, the consolidated application has been submitted, the Jr.high Dinner Theater will be held on November 21, the dinner theater will be held in the jr. high gym and the play will be in the Legion, the Artist in Residence held November 6-10 with Hector Curriel was VERY GOOD and the drawings that the students completed are in Mrs. Ready’s office. The Geography Bee and Spelling Bee will be held on December 19, a Literacy and Lunch are being planned and the class changes at semester are being discussed.

Secondary Principal Redden gave reports on the following: Family “Jeopardy” Fun Night, November 14 in which 60 people played Jeopardy covering different curriculums, a Taco Bar was served, prizes were awarded with great feedback from parents; the State FFA competition will be held December 3rd and 4th in Pierre, with Tate Risse, Dean Laverack, Tyler Byrne and Weston Ireland participating; winter activities beginning, 18 participants in wrestling which began on November 13, 24 out in Jr.high girls basketball they have new uniforms and have been having good success, high school boys basketball has 20 boys out, girls basketball has 24 out, they begin practice on November 27, jr. high wrestling has 7 out, the Fall Athletic Banquet will be November 27 at 6 p.m. in the Activity Center. 

Elementary Principal Kuxhaus reported on the music concerts coming up: December 4, 5th – 12th grade and December 12, Preschool – 4th grade. December 7th is District Family Fun Night, Christmas Craft Day activities are planned, looking for professional development ideas to assist teachers with the new reading program, the 2nd grade is hosting a Thanksgiving Showcase in the Activity Center on November 22 at 9:40.

61.0-18 Hodson moved to accept the following contract for the 2017-2018 school year, seconded by Huber. All voting aye, motion carried.

61.1 Robin Vinson, para-professional, $11.00 per hour

62.0-18 Huber moved to declare computers, tables, filing cabinets and wrestling mats surplus, seconded by Petrak. All voting aye, motion carried.

63.0-18 Alexander moved to declare surplus and sale of the following: Lot 10, Block 5, Mooney Addition, City of Martin, with a minimum bid of $3,500.00, seconded by Hodson. All voting aye, motion carried. 

64.0-18 Alexander moved to move forward with publishing the RFP for energy efficiency upgrades, seconded by Huber. All voting aye, motion carried.

65.0-18 Petrak moved to approve Security First Bank using the BC logo on Security First Debit Cards, seconded by Hodson. All voting aye, motion carried.

66.0-18 Petrak moved to accept the resignation of Cindy Allard, para-professional, effective immediately, seconded by Alexander. All voting aye, motion carried.

67.0-18 Alexander moved to Anne Lyon request for sick leave bank days until January 3, 2018, seconded by Huber. All voting aye, motion carried.

68.0-18 Petrak moved to approve the 2017-2018 Wellness Policy, seconded by Alexander. All voting aye, motion carried.

69.0-18 Review of the Indian Policy and Procedures hearing held on November 14, 2017.

70.0-18 Hodson moved to approve the Indian Policy and Procedures plan for the 2017-2018 year, seconded by Petrak. All voting aye, motion carried.

71.0-18 Petrak moved to approve the voluntary transfer of Julie Kaltenbach from Martin Elementary to BC Jr. High for the 2nd semester of the 2017-2018 school year, seconded by Hodson. Alexander, Hodson, Huber, Petrak voting aye, Olson abstained. Motion carried. 

72.0-18 Hodson moved to enter executive session at 5:25 p.m. for personnel matter pursuant to SDCL 1-25-2(1), seconded by Alexander. Chairman Olson declared out of executive session at 5:47 p.m. 

73.0-18 Huber moved to adjourn meeting at 5:48 p.m., seconded by Petrak. All voting aye, motion carried. 

Michael Olson, Board Chairman

Jolene Robinson, Business Manager

Published once at the total approximate cost of $144.90

Published: November 29, 2017

502 Second Avenue, Martin, SD 57551 • 605-685-6866 •