Proceedings: City of Martin 3-14-18


Regular Session

Wednesday March 14, 2018

The Martin City Council met in Regular Session on Wednesday, March 14, 2018 at 5:30 p.m. in the Martin City Office at 101 Main Street.

Mayor Gary Rayhill called the meeting to order with council members, Gregg Claussen, Chuck Gotheridge, Tootie Moffitt, Shirley McCue, Angie Hicks and Walter York present. Absent, none.

Others present were, Jim Gardner with Gardner, Loutzenhiser, and Ryan, Larry Gauer with the Bennett County Booster, Bennett County State Attorney Sara Harris, Police Officer Brandon Petersen, City Attorney Sara Frankenstein, City Foreman Paul Noel and Finance Officer Jean Kirk.

Approval of Agenda: McCue moved to approve the agenda with flexibility. Seconded by Hicks, all voting aye, motion carried. 

Minutes: McCue moved to approve the minutes for the February 14th meeting. Hicks seconded the motion, all voting aye, motion carried. 

Finance Officer’s Report: McCue moved to approve the Finance officer’s report for February. Seconded by York, all voting aye, motion carried. 

Beginning Balance On Hand $2,082,837; February Receipts 80,080; Total to be accounted for 2,162,917; Transfer In 11,673; Transfer Out 11,673; Disbursements 176,868; Outstanding Warrants 693; CD & Petty Cash 16,586

Claims March 2018: The claims were reviewed by the council. York moved to approve claims for payment. Seconded by Hicks, all voting aye, motion carried. 

March Wages, General Fund, $41,608.77; March Wages, Enterprise fund, $13,117.12; March withholdings, wage withholdings, $10,774.98; Office of Child Support, child support, $92.30; Aflac, insurance, $520.73; Assurity Life, insurance, $45.28; SD Retirement, retirement, $6,038.94; City of Martin, water bill, $62.96; Health Pool of South Dakota, health insurance, $4,889.50; Justin Robinson, meals, $78.01; Marco, copier lease, $195.10; City of Martin Savings, savings, $9,667.32; Bob’s Gas, propane for shop, $361.00; Hawkins, cylinder rental, $30.00; City of Martin, water bills, $216.72; Kratovils True Value, supplies, $99.82; Martin Auto Parts, parts & supplies, $377.87; Lacreek Electric, electric bill, $6,736.04; General Store, supplies, $305.47; Nortwest Pipe Fittings, water supplies, $132.31; Postmaster, postage for bills & billing, $240.00; BC Booster, publications, $138.52; United System Technologies, envelopes, $70.00; Quill, office supplies, $111.96; SD Dept of Revenue, garbage tax, $412.93; SD Dept of Revenue, water tests, $71.00; Servall, mats & rugs for office & police, $131.35; City Special Account, reimbursement for postage, $55.00; Golden West Telecommunications, phone & internet, $727.65; GE Associates, snow repairs, $798.77; Kardmas Lee & Jackson, Water improvement project, $817.03; SD One Calls, one calls, $5.60; OST Energy, WAPA credits, $347.17; Fresh Start Convenience Store, police car maintenance, $136.03; Sirchie Finger Print Labortories, supplies for cops, $436.60; Lynn’s Dakotamart, office supplies, $14.56; Salomon Sanitation, garbage service, $7,067.70; Gunderson Palmer Goodsell & Nelson, attorney fees, $3,743.32; BH Area Finance Officers Assn, 2018 dues, $10.00; Michael Todd & Company, snow fence, $639.83; USDA Rural Development, last police car payment, $88.89; Insurance Benefits Inc, airport Liability, $1,013.00; Card Services, new cell phone, $99.99; Voyager, fuel for vehicles, $1,478.84; AT&T Mobility, cell phones & air cards, $261.74; Apple Time Inc, stickers for cops, $330.19; Softline Data, blank bill cards, $219.00; Keep it Safe, offsite back up, $70.68; Martin Volunteer Fire Dept, quaterly payment, $3,500.00; Total $114,005.98

Hicks moved to approve payment of $1531.00 to the USDA for the lagoon payment. Seconded by McCue, all voting aye motion carried.

High School Baseball Club donation: High school baseball coach Bandon Petersen asked for this to be tabled as he is unsure if there will be enough kids out to make up a team. Claussen moved to table until next month. McCue seconded the motion, all voting aye motion carried.

Annual Report: Jim Gardner presented the City of Martin’s Annual report for 2018. The General Fund showed a decrease in the fund balance compared to last year. The proprietary funds of water, sewer, and liquor all increased. The Markota Fund is the only fund with a negative balance. The total of long term debt is $1,021,666. York moved to approve the Annual Report. Hicks seconded the motion, all voting aye, motion carried. Published separately in this paper.

Law: Chief Brandon Petersen updated the Council on what was happening in the law department. In February they had 182 total incidents, 59 calls for service and 16 arrests with 7 being for felonies and 9 misdemeanors. 

Emergency Response Plans: The Emergency Response Plans are required to be updated every three years. Finance officer Kirk informed the Council that the only updates that were made to the plans were the Mayor’s name. McCue moved to approve both water and sewer emergency plans. York seconded the motion, all voting aye motion carried.

Contract with County for Justus Building: The contract was reviewed by the Council. Hicks moved to approve the contract with the changes as discussed. Moffitt seconded the motion, all voting aye, motion carried. 

Contract for House at 303 Swallow: York moved to approve the contract for the demolition of the house at 303 Swallow. Hicks seconded the motion. Voting aye, Claussen, McCue, York, Gotheridge, and Hicks. Abstaining, Moffitt. Motion carried.

Cold Mix and Oil Bid: Moffitt moved to advertise for bids 350 tons of cold mix and 10 gallons of oil, and also for the hauling of the cold mix. Hicks seconded the motion, all voting aye, motion carried.

Extension of sewer main on Dorothy Street: The proposed sewer main extension being done by Indian Health Service on Dorothy Street was discussed. York moved to have the sewer main extended from 403 Dorothy Street east to the middle of the alley and a new manhole be added at the end of the extension. The old manhole would also be removed. Hicks seconded the motion, all voting aye, motion carried. Foreman Noel will inform IHS of the Council’s decision. 

Agtegra Co-op use of Airport: Agtegra Co-op had made an inquiry about maybe using the airport to base an aerial spraying service and how much it would cost. After some discussion Claussen moved to charge them an annual $500 loading fee and water was not included. Hicks seconded the motion, all voting aye, motion carried. 

April Clean Up Month: Claussen move to have April as Spring Clean up Month for resident only. McCue seconded the motion. All voting aye, motion carried.

Building Permits: Two building permits were reviewed. Lenny and Lennie Allison are moving in a double wide mobile home at 501 Easy Street. Tamera Red Owl also moving in a double wide mobile home at 500 Easy Street. Claussen moved to approve both building permits. Hicks seconded the motion, all voting aye, motion carried.

Past Due Water Bills: York moved to handle past due water bills as usual. Moffitt seconded the motion. All voting aye, motion carried

Adjournment: As there was no further business to come before the council at this time, motion to adjourn was entered by York.

The next city council meeting will be held April 11th at 5:30 p.m. at the Library Community Room.

Dated this 14th day of March, 2018

Gary Rayhill, Mayor


Jean Kirk, Finance Officer

Published once at the total approximate cost of $83.16

Published: March 28, 2018

502 Second Avenue, Martin, SD 57551 • 605-685-6866 •