Proceedings: BCSD 5-21-18

Proceedings

Bennett County School District 3-1

Board Of Education Minutes

Regular Meeting

May 21, 2018

The Regular meeting of the Bennett County School District 3-1 was called to order by Board President Mike Olson at 5:00 p.m.. The Pledge of Allegiance was led by President Olson. Board members present: Alexander (by phone), Hodson, and Olson. Administration present, Superintendent Halverson, Secondary Principal Redden, Jr. High Principal Ready, Elementary Principal Kuxhaus, Co-Business Managers Robinson and Coyle. Absent: Board Members Petrak and Huber. Others present, Tim Huether, Cheyenne Kolb, Matt Kratovil and Josh Fanning.

155.0-18 Hodson moved to approve the agenda with the following additions:

158.6 Abbie Saxton, Golf Coach

158.7 Melissa Barkley, Elementary Instructor

164.6 Haley Peil, Little Warriors Volleyball, Little Warriors Girls BB

169.3 18.11, Elementary student seconded by Alexander. All voting aye, motion carried.

There was a conflicts of interest disclosed, Mike Olson is on the Board of Directors of the Bennett County Golf Association, dues by the school were paid to this organization.

156.0-18 Alexander moved to approve the consent agenda, seconded by Hodson. All voting aye motion carried. 

156.1 Minutes of Regular Meeting, April 16, 2018

156.2 Minutes of Special Meeting, May 2, 2018

156.3 Claims, May, 2018

Checking 1 Fund: 10 General Fund, , Pest Control, 4 Seasons, 150.00; BCHS Supplies, A & B Welding, 40.00; 1003(A) P/D Travel, Accutrain, 2,000.00; Mgs Title I P/D Travel, Anderson, Michael, 90.00; Superintendent Travel, Baymont Inn & Suites, 67.96; Legals & Minutes, BC Booster Ii, 252.99; Golf Dues, BC Golf Association, 1,500.00; Other Sales, BC School District 3-1, 508.64; Jr High Tech Supplies, Dues & Fees, BC School-Trust & Agency, 6,918.73; Cdl Physical, Employee Physical, Bennett County Rural Health Clinic, 266.00; Counselor Travel, Best Western Ramkota Inn - Pierre, 791.92; Library Supplies, Bro-Dart, 82.46; Fuel, Cardmember Service, 589.74; Legion Water, City Of Martin, 762.82; Bo Travel, Clubhouse Hotel & Suites, 312.00; BCHS Tech Supplies, Computer Village, 155.00; Repairs & Maint, Culligan Water Conditioning, 79.00; Library Supplies, Demco, 344.18; Phone, Donovan, Kenneth, 40.00; Supt Travel, Fairfield Inn, 223.00; BCHS Title I Supplies, Fnb Visa, 3,901.46; Tire Repair, Fresh Start Convenience Store, 101.00; Maint Supplies, Full Source, 297.44; Ia Playhouse, General Store, The, 262.59; Phone, Golden West Inc., 1,386.62; Elem Services, Golden West Technologies, 62.50; Snow Removal, Grass, Jerry, 300.00; Tires, Great Western Tire Inc., 876.12; Phone, Supt Travel, Halverson, Stacy, 118.00; Bus Repairs, Harlow’s School Bus Service Inc, 92.19; Award Plaques, Healy Awards, 64.08; Consumable Supplies/Diplomas, Herff Jones, 483.41; Maint Supplies/Repairs & Maint, Hillyard/Sioux Falls, 2,625.88; BCHS P/D Travel, Indahl, Darin, 90.00; BCHS Supplies, J.W. Pepper & Son,Inc, 111.96; Mgs Title I P/D Travel, Keegan, Rebecca, 90.00; Fuel, Kj’s Pit Stop, 6,981.04; Bo Back Up, Kt Connections, 30.00; Mgs Principal Travel, Kuxhaus, Amie, 26.00; Legion Electric, Lacreek Electric, 17,059.56; Jr High Supplies, Lynn’s Dakotamart, 188.87; Mgs Title I P/D Travel, Lyon, Anne, 90.00; Copier Lease, Marco Inc, 480.00; BCHS Title I Supplies, Markerboard People, 546.00; Maint Supplies, Martin Auto Parts Ii, 68.00; Counselor Travel, Mckay, Donna, 41.00; Mgs Title I Supplies, Midstates Group, 225.00; Jr High Propane, Midwest Cooperative, 2,183.04; BCHS Title I P/D Travel, Milledge, Cora, 90.00; BCHS Student Council Dues/ Nhs Dues, National Association Of Student Councils, 480.00; Maint Supplies, Nebraska Air Filter Inc, 377.35; Bus Supplies, North Central Bus Sales, 441.20; BCHS Testing, Nwea, 11,125.00; Board Supplies, O’neill, Vera, 40.00; Maint Supplies, Panhandle Sales & Service, Llc, 29.00; Repairs & Maint/Maint Supplies, Rasmussen Mechanical Services Inc, 4,009.22; Board Supplies/District Title I Travel, Ready, Belinda, 305.70; Mgs Title I P/D Travel, Risse, Carol, 90.00; Bo Travel/District Title I P/D Travel, Robinson, Jolene, 158.00; Legion Garbage, Salomon Sanitation, 1,132.06; Ms Principal Dues, School Administrators Of SD, 3,328.00; District Title I Supplies/Mgs Title I Supplies/Title I Supplies-Mgs, School Specialty, 10,761.30; Boys Activity Supplies, SD Hs Activities Assn, 31.00; Supt Registration, SD School Superintendents Assn, 150.00; Repairs & Maint, Servall Uniform & Linen Supply, Inc, 55.76; Software, Software Unlimited Inc., 5,650.00; BCHS Services, South Dakota Association Of Agricultural Educators, 50.00; Activity Supplies, Sportmans Lanes Ii Inc, 345.00; Professional Services, Student Assurance Services Inc, 588.00; Library Supplies, Syncb/Amazon, 1,368.15; Prof. Deve. Title I High School, Tie, 1,470.00; Maint Contract, Time Management Systems, 91.20; Phone, Toczek, Robert, 40.00; Activity Supplies, True Value Hardware, 863.63; Supplies/Bo Supplies, Valentine Office Supply, 113.20; Boys Activity Supplies, Vanway Trophy, 61.90; Counselor Travel, Zickrick, Jennifer, 64.00; Fund Total:, 97,264.87; Checking 1 Fund: 21 Capital Outlay; 2018 Chev Impala, Beck Motors, 21,047.00; BCHS Tech Supplies/Computer Equipment, Computer Village, 1,457.90; Library Media, Fnb Visa, 105.33; Legion Weight Room Remodel, General Store, The, 1,011.13; License Fees, Glynlyon Inc, 4,740.00; Jr High Copier, Marco Inc, 1,211.08; Network Cabling, Syncb/Amazon, 289.90; Fund Total:, 29,862.34; Checking 1 Fund: 22 Special Education Fund; Ipad Data, BC School-Trust & Agency, 31.50; Mgs Sped Services, Black Hills Special Services, 2,090.28; Sped Residential, Children’s Care Hospital And School, 5,940.00; Mgs Sped Services, Children’s Care Hospital, 4,069.50; Mgs Parent Mileage, Ferguson, Alisha, 15.96; Sped Copier, Marco Inc, 71.21; Speech Supplies, Ncs Pearson Inc, 9.00; Residential/SD Human Services, SD Dept Of Human Services, 7,177.18; Sped Supplies, Sportmans Lanes Ii Inc, 27.00; Parent Mileage/Standing Bear, Carla, 202.44; Speech Travel, Usselman, Lura, 252.84; Fund Total:, 19,886.91; Checking 1 Fund: 51 Food Service; Kitchen Hood Inspection, Armstrong Extinguisher Service, 150.00; Food Supplies, BC School-Trust & Agency, 39.43; Lunch Supplies, Child/Adult Nutrition Services Doe-, 959.85; Milk, Dean Foods, 1,277.31; Breakfast Supplies, Food Services Of America, 4,805.92; Lunch Refund, Hicks, Leroy, 26.00; Supplies, Hillyard/Sioux Falls, 537.68; Lunch Supplies, Lynn’s Dakotamart, 19.95; Lunch Supplies, Reinhart, 6,420.98; Fund Total: 14,237.12; Checking Account Total: 161,251.24

156.4 Financials, April, 2018

Approve the April financial reports as presented. 

GENERAL FUND Beginning Balance 145,765.26, Receipts 323,806.16, Disbursements 424,568.26,

Ending Balance 45,003.16, Revenue Summary Local 31,403.96, County 1,925.74, State 197,880.00, Federal 92,596.46, Other -0-. CAPITAL OUTLAY FUND (1,598.35), Receipts -0-, Disbursements 8,498.15, Ending Balance 10,096.50, Revenue Summary Local -0-, County -0-, State -0-, Federal -0-, Other -0-. SPECIAL EDUCATION FUND Beginning Balance 22,181.91, Receipts 46,100.80, Disbursements 57,379.12, Ending Balance 10,903.59, Revenue Summary Local -0-, County 12,021.80, State 21,404.00, Federal 12,675.00, Other -0-. 

IMPACT AID FUND Beginning Balance 2,244,258.55, Ending Balance 2,247,027.74, Local 2,769.19, Federal -0-, SHOP BUILDING FUND Beginning Balance -0-, Receipts -0-, Disbursements -0-, Ending Balance -0-, FOOD SERVICE FUND Beginning Balance 31,706.41, Receipts 24,875.57, Disbursements 24,350.85, Ending Balance 32,231.13, Revenue Summary Local 3,073.90, State -0-, Federal 21,801.67, Other -0-. TRUST AND AGENCY Beginning Balance 107,056.49, Ending Balance 99,665.00. 

Payroll:

General Fund Salaries $266,446.75, Benefits $85,206.86 

Special Education Salaries $32,145.20, Benefits $8,689.67

Food Service Salaries $5,846.54, Benefits $3,484.51

Communication from the public: Matt Kratovil and Tim Huether represented the Chamber in expressing their request that the school district discontinue their opt out for the final year. Superintendent Halverson and board members gave information on the positive improvements to our schools, students and staff. The opt out not only has benefitted the school but the community as well. 

157.1-18 Board Chairman Olson reported that he and other staff members had met and toured the facilities with homeland security personnel, he had several zoom meetings with 3-Rivers Coop.

157.2 Superintendent Halverson reported on current openings: High School Special Education Instructor, High School Business/Technology, various co-curricular, and 2 kitchen staff openings, the Legion Gym will be closed until June 6 as they have refinished the floor, the Campus Messenger changeover is in the works for next year.

157.3 Jr. High Principal Ready reported professional development and parent involvement activities, the State Title I convention is August 1-2 and invited any board member to attend, the “Middle School” is working on things for the coming year and awards day was May 17, the administrative staff is working on the Consolidated Application and budget, Mrs. Ready and Jolene Robinson attended a conference in Washington, DC and learned of many changes due to ESSA.

157.4 Secondary Principal Redden reported that we had 28 graduates and a BIG THANKS goes out to Senior Advisors: Carrie Larson, Darin Indahl and Jeri Ann Lyon, there will be a data retreat on May 22 and 23 with a public data retreat on June 4, administrators will be attending a conference, “Coaching Teachers” May 29-31, summer school at the high school runs June 4 to June 29. Our track athletes did very well at region track in Todd County, personal records were set all day, there were 14 athletes qualify for State Track. Golf regionals will take place on May 21.

157.5 Elementary Principal Kuxhaus reported on end of year activities, there were 24 students with 98 percent attendance and 16 students with 100 percent attendance, summer school at the elementary will run from June 6 to June 28- Monday through Thursday, field trip to Smith Falls for the students who met the goal for accelerated readers, many summer trainings for staff are scheduled, summer building cleaning has begun. Best Wishes to Mrs. Witt for 23 years of service, Mr. Anderson for 16 years, Miss Tiensvold for 3 years and Mr. Indahl for 6 years. Good Luck to all of them.

158.0-18 Hodson moved to accept the following contract for the 2018-2019 school year, seconded by Alexander. All voting aye, motion carried.

158.1 Sadia Malik, Middle School Instructor

158.2 Justen Brown, Custodian

158.3 Nikki Milledge, Football Cheer Coach

158.4 Clinton Neville, Jr. High Football Coach

158.5 Clinton Neville, Assistant Track Coach

158.6 Abbie Saxton, Boys and Girls Golf Coach

158.7 Melissa Barkley, Elementary Instructor

159.0-18 Hodson moved to accept coaching contracts for the 2018-2019 school year, seconded by Alexander. All voting aye, motion carried.

160.0-18 Alexander moved to place vote for Kelly Messmer, Harding County High School for Division IV Representative, 3 year term, on the South Dakota High School Activities Association Board of Directors, seconded by Hodson. All voting aye, motion carried.

161.0-18 Hodson moved to place yes vote for a proposed constitutional change to the constitution and bylaws of the South Dakota High School Activities Association, seconded by Alexander. All voting aye, motion carried.

162.0-18 Hodson moved to vote for Dr. Paul Turman, Pierre T.F. Riggs High School, representative for Large School Group Board of Education, 5 year term, to the South Dakota High School Activities Association, seconded by Alexander. All voting aye, motion carried.

163.0-18 Alexander moved to place a vote for Dr. Jerry Rasmussen, Dakota Valley High School, Division III Representative, 5 year term, to the South Dakota High School Activities Association board of Directors, seconded by Hodson. All voting aye, motion carried. 

164.0-18 Alexander moved to accept the following resignations effective at the end of the 2017-2018 school year, seconded by Hodson. All voting aye, motion carried.

164.1 Mike Anderson, Elementary Instructor

164.2 Duke Waln, Jr. High Boys Basketball

164.3 Cindy McMillin, Concessions Coordinator

164.4 Jon Pierson, Assistant Football Coach

164.5 Jon Pierson, Assistant Track Coach

164.6 Haley Peil, Little Warriors Volleyball and Little Warriors Girls Basketball

165.0-18 Alexander moved to reject all bids for the Concrete Project, Jr. High Parking Lot, seconded by Hodson. All voting aye, motion carried. Bids received were Hahn Construction: $146,275.50 and Lacreek Development Corporation: $163,388.00.

166.0-18 No bids were received for the sewer project. 

167.0-18 Alexander moved to approve flooring for high school and elementary, seconded by Hodson. All voting aye, motion carried.

168.0-18 Hodson moved to surplus the following from inventory, seconded by Alexander. All voting aye, motion carried.

168.1 Keyboard, broken will be used for parts

168.2 2007 Ford Fusion, 144,000 miles

168.3 18 white lunch tables

169.0-18 Hodson moved to approve home school exemption for elementary students, seconded by Alexander. All voting aye, motion carried.

169.1 18.9 Elementary student

169.2 18.10 Elementary student

169.3 18.11 Elementary student

170.0-18 Hodson moved to table approval of Facilities and Use Agreement between Bennett County School District and Bennett County Wellness and Recreation Center, seconded by Alexander. All voting aye, motion carried. Business Manager Robinson presented the preliminary budget for 2018-2019.

171.0-18 Alexander moved to adjourn meeting at 5:55 p.m., seconded by Hodson. All voting aye, motion carried. 

Michael Olson, Board Chairman

Jolene Robinson, Business Manager

Published once at the total approximate cost of $156.87

Published: May 30, 2018

502 Second Avenue, Martin, SD 57551 • 605-685-6866 • booster@gwtc.net