Proceedings: BCSD 7-19-18


Bennett County School District 3-1

Board Of Education Minutes

Annual Meeting

July 19, 2018

The Annual meeting of the Bennett County School District 3-1 was called to order by Chairman Mike Olson at 5:00 p.m. The Pledge of Allegiance was led by Board President Olson. Board members present: Alexander and Olson, Hodson and Huber by phone. Absent: Petrak. Administration present: Superintendent Stacy Halverson, Elementary Principal Amie Kuxhaus, Business Manager Jolene Robinson and Karen Coyle. Administration absent: Jr. High Principal, Belinda Ready, Secondary Principal, Nick Redden. Others present: Tim Huether, Bob Toczek, Josh Fanning and Jason Klocker, Johnson Controls Account Executive. 

193.0-19 Alexander moved to approve the agenda, seconded by Hodson. All voting aye, motion carried. Public hearing was held of the proposed budget for the 2018-2019 school year. 

194.0-19 Alexander moved to approve the consent agenda, seconded by Huber. All voting aye, motion carried.

194.1 Minutes of Regular meeting, June 18, 2018

194.2 Minutes of Special Meeting, June 27, 2018

194.3 Claims for June, 2018

Checking, 1, Fund:, 10, General Fund; Repairs & Maint/Fire Alarm Monitoring, Adtech Inc, 195.24; BCHS PBIS Travel, Allen, Stacy, 11.00; Dues, Associated School Boards, 1,350.72; Legals & Minutes, BC Booster II, 340.26; Golf Loss/MGS Supplies, BC School-Trust & Agency, 738.30; Employee Physical, Bennett County Rural Health Clinic, 151.00; District Title I Director /Travel, Brustein & Manasevit, 1,145.00; MGS PBIS Travel, Buchmann, Mark, 67.00; Legion Water, City Of Martin, 778.61; MS Principal Travel/BCHS Principal Travel/MGS Principal Travel, Clubhouse Hotel & Suites, 1,179.00; MGS Supplies, Committee For Children, 1,129.00; Technology Supplies/Yearly Maint, Computer Village, 17,513.90; Repairs & Maint, Cooperative Purchasing Connection, 4,219.00; Consumable Supplies, Crestline, 3,396.63; Repairs & Maint, Culligan Water Conditioning, 32.00; Library Supplies, Demco, 40.25; Cell Phone, Donovan, Kenneth, 40.00; Maint Supplies, Emedco, 223.75; District Title I P/D Travel/MGS Title I P/D Travel, FNB Visa, 11,222.44; Maint Supplies, GE Associates Inc, 126.39; Maint Supplies, General Store, The, 202.07; MGS PBIS Travel/MGS MTSS Travel, Goetzinger, Karen, 67.00; Phone, Golden West Inc., 1,330.27; Bandwidth, Golden West Technologies, 100.00; Bus Supplies, Great Western Tire Inc., 919.90; Phone, Halverson, Stacy, 40.00; MGS MTSS Travel, Harris, Donna Rae, 30.00; Employee Physical, Horizon Health Care Inc, 132.00; MGS Supplies, Houghton Mifflin Company, 845.09; Girls Activity Supplies, Hudl, 5,899.00; Credit Stipend, Johnson, Sharlene, 100.00; District Title I P/D Travel, Kaltenbach, Julie, 30.00; MGS PBIS Travel, Keegan, Rebecca, 37.00; Fuel, KJ’s Pit Stop, 2,976.21; Bo Backup, Kt Connections, 30.00; MGS PBIS Travel/MGS MTSS Travel, Kuxhaus, Amie, 67.00; Legion Electric, Lacreek Electric, 7,471.59; District MTSS Travel, Larson, Carrie, 60.00; MS Principal Travel, Lodge At Deadwood, The, 1,476.00; Maint Supplies, Martin Auto Parts Ii, 115.83; Athletic Supplies, Mf Athletic Company, 157.98; Fire Alarm Monitoring, Midwest Alarm, 97.62; BCHS Title I Travel, Milledge, Cora, 37.00; Jr High Supplies/Ms Supplies, Nasco, 691.63; Jr High Supplies, Oriental Trading Co., 113.79; Maint Supplies/Repairs & Maint, Panhandle Sales & Service, Llc, 506.00; Professional Services, Plan Services, 100.00; MGS MTSS Travel, Ponzio-Janis, Marlene, 30.00; Property Insurance, Property/Liability Fund, 77,950.00; Maint Supplies, Put-In-Cups, 911.00; State Golf Travel, Quality Inn & Suites Watertown, 472.00; Maint Contract, Rasmussen Mechanical Services Inc, 1,187.33; MS PBIS Travel, Ready, Belinda, 26.00; Fb Equip Reconditioning, Riddell/All American, 1,252.31; MGS MTSS Travel, Risse, Carol, 30.00; Legion Garbage, Salomon Sanitation, 1,132.06; MGS MTSS Travel, Schomp, Jamie, 30.00; BCHS Supplies/Jag Supplies/Supplies/Jr High Supplies/MGS Supplies, School Specialty, 5,340.68; Dues & Fees, SD Teacher Placement, 420.00; Dues 18-19, SD United Schools Association, 450.00; Rug Service, Servall Uniform & Linen Supply, Inc, 55.76; Dues & Fees, South Dakota Assoc. For Career & Tech Ed, 262.00; Maint Supplies, Syncb/Amazon, 758.93; MGS Title I P/D, Tie, 480.00; Purchased Services, Time Management Systems, 94.05; Phone, Toczek, Robert, 40.00; Maint Supplies, True Value Hardware, 1,276.45; Bo Supplies, Valentine Office Supply, 2.18; Jr High Supplies, Wal Mart Community, 366.86; Maint Supplies, Warne Chemical & Equipment Company, 28.95; Purchased Services, West River Computers, 189.97; Issd Dues, Winner School District 59-2, 4,500.00; Workmens Compensation, Workers Comp Fund, 11,415.00; Fund Total: 176,234.00; Checking 1 Fund: 21 Capital Outlay; Computer Licensing Fees, Abcteach LLC, 250.00; Computer Licensing Fees, Accelerate Learning, 7,691.10; Computer Equipment, Apple Computer, 7,281.00; Computer Equipment/Computer Licensing Fees, AVI Systems, Inc, 21,755.85; Library Media, BC School-Trust & Agency, 140.97; Computer Equipment, Computer Village, 7,194.00; Library Media, FNB Visa, 723.70; Supplies, General Store, The, 2,486.08; Computer Licensing Fees, Infinite Campus:access Course, 1,119.18; Computer Licensing Fees, Lyrics2learn,, 175.00; Bchs Supplies, Nasco, 1,683.89; Jr Hi Textbooks, Ncs Pearson Inc, 4,700.00; Jr Hi Textbooks /Computer Licensing Fees, Pearson Education Inc, 26,830.87; Ms Rock, Pete Lien & Sons, 375.90; Fb Equipment, Riddell/All American, 4,503.11; Computer Licensing Fees, Shoutpoint, 558.60; Computer Licensing Fees, Social Studies School Service, 117.32; Computer Licensing Fees, Sumdog, 585.00; Fund Total: 88,171.57; Checking 1 Fund: 22 Special Education Fund; Tuition, Children’s Care Hospital And School, 5,130.00; BCHS Sped Services, Children’s Care Hospital, 2,658.20; Sped Services, SD Dept Of Human Services, 6,848.44; Fund Total: 14,636.64; Checking 1 Fund: 51 Food Service; Milk, Dean Foods, 29.91; Lunch Supplies, Lynn’s Dakotamart, 51.52; Fund Total: 81.43; Checking Account Total: 279,123.64

195.0-19 Hodson moved to transfer $575,000 from Fund 27 Impact Aid for the 2017-2018 year.

195.1 $475,000 to General Fund

195.2 $100,000 to Capital Outlay

Seconded by Alexander. All voting aye, motion carried.

196.0-19 Hodson moved to adjourn the meeting at 5:05 p.m., seconded by Huber. All voting aye, motion carried.

At this time Hodson and Huber signed off from the meeting. 

Business Manager Robinson called the meeting to order at 5:05 p.m. “No election was held.” There were two openings. Scott Huber took out a petition and returned it, no other petitions were taken out. Therefore, advertising was done for a board member, applications were taken and Josh Fanning was selection for a 1 year term by the interview process by the Board of Education.

Business Manager Robinson administered oath of office to Josh Fanning, who is beginning a 1 year term.

The oath of office will be administered to Scott Huber at the August meeting.

1.0-19 Business Manager Robinson opened the floor for nominations for position of Board Chairman. Alexander moved to leave the present Board Chairman as is, Mike Olson, motion seconded by Fanning. No further nominations were made. All voting aye for the nomination of Mike Olson to remain board chairman, motion carried. 

Business Manager Robinson turned board proceeding over to the board chairman, Mike Olson.

2.0-19 Fanning moved to appoint Todd Alexander as vice chairman, no other nominations received, seconded by Olson. All voting aye, motion carried.

3.0-19 Fanning moved to approve the agenda, with the following additions:

10.5-19 Sterling Hahn, Assistant Boys Basketball Coach

17.0-19 Motion to accept or reject bid from Kelvin McCollam of $3,000.00 for the previous surplussed item, Lot 10, Block 5, Mooney Addition, City of Martin, Bennett County, South Dakota. (Action)

18.0-19 Motion to accept or reject proposals on the high school sewer project. (Action)

19.0-19 Motion to adjourn. (Action)

Conflict of interest was disclosed that Josh Fanning wife is a staff member at Bennett County School District.

No communication from the public.

4.0-19 Alexander moved to approve the consent agenda, seconded by Fanning. All voting aye, motion carried.

4.1 July, 2018 claims

At this time item 16.0-19 was addressed, Jason Klocker, Johnson Controls, presented the proposal for safety and security in the district. Discussion was held and questions answered.

16.0-19 Moved by Alexander to accept the total proposal from Johnson Controls for $337,558.00. 

Access Control - $158,688.00

Video Management System Retrofit - $64,918.00

Public Address & Clock System Retrofit - $113,952.00

Seconded by Fanning, all voting aye, motion carried. 

5.0-19 Administrative reports. 

Board President Olson reported that he had a zoom meeting June 20th with 3-Rivers Cooperative, had reconciled the bank statement with Business Manager Robinson, there is a new board member meeting sponsored by Associated School Boards on July 25 in Rapid City, July 23 is the annual 3-Rivers Cooperative annual meeting in Philip. 

Superintendent Halverson reported on the summer projects, flooring at the Activity Center nearly completed, roof at the high school should be completed next week, tuckpointing at the jr. high has not begun yet, LED lighting is in the process, the small shop/art room renovation is nearly completed.

She also reported on the new graduation requirements which will go into effect 2020, we currently have a high school special education opening, and several classified and coaching position openings. A welcome back staff supper will be planned after school has begun.

Elementary Principal Kuxhaus reported that summer school was well attended, the new floor in the link and AC gym looks amazing! The lockers are in the middle wing waiting to be installed, staff are beginning to come in and set up rooms, she is planning new staff orientation and in-service.

Co-business manager Robinson reported she is working on the annual report and the auditors will be in the district August 20-22 to begin working on the 2017-2018 audit, the public notice budget was published twice because of discrepancies.

6.0-19 Moved by Alexander, seconded by Fanning to approve the consent agenda for the following appointments. All voting aye, motion carried.

6.1 Designated District Representative-Stacy Halverson

6.2 Director of School Lunch-Stacy Halverson

6.3 Custodian of Trust and Agency Funds-Jolene Robinson/Karen Coyle

6.4 Asbestos Coordinator-Gary Snow & Associates

6.5 Truancy Officer - Building Principals

6.6 Authorize Supertintendent Halverson as the Board’s designee to sign the consolidated federal programs applications. 

6.7 Designate Security First Bank as the official depository for district funds with alternate of SD Public Funds Investment Trust.

6.8 Set monthly board meeting time and dates as the third Monday of each month at 5:00 p.m., and the location will be the meeting room in the Library Community Room.

6.9 Designate Bennett County Booster II as the official district newspaper.

6.10 Appoint Rodney Freeman of Huron as the district legal counsel. 

6.11 Authorize the Business Manager to invest district funds in institutions which serve the greatest advantage to the district. 

6.12 Authorize the Superintendent or his designee to close school in an emergency or inclement weather.

6.13 Establish the following chain of command: Board of Education, Superintendent, Jr. High Principal, High School Principal, Elementary Principal, and Business Manager.

6.14 Appoint Jolene Robinson, Cally Drobny and Linnae Slattery as appraisers.

6.15 Appoint 504 coordinator: K-5, Amie Kuxhaus, 6-8, Belinda Ready, 9-12, Nick Redden.

7.0-19 Moved by Fanning, seconded by Alexander to approve the following committee appointments. All voting aye, motion carried.

7.1 Building & Grounds Committee – Alexander and Fanning

7.2 Negotiations Committee – Huber & Petrak

7.3 County Library – Belinda Ready

7.4 Staff Development/Professional Development & Curriculum – Alexander and Petrak

7.5 School Wide Title Representive – Huber

7.6 Technology - Olson

8.0-19 Moved by Alexander, seconded by Fanning to approve the following district policies. All voting aye, motion carried.

8.1 Jr. High Student Handbook 

8.2 Board Policy Handbook 

8.3 Special Education Handbook

8.4 Elementary Student Handbook 

8.5 High School Student Handbook

8.6 Wellness Handbook

8.7 HACCP Policy

8.8 Children’s Internet Protection Act (CIPA) policy 

8.9 Indian Policy and Procedure Policy

8.10 Martin Grade School Alternative Learning Program Policy

9.0-19 Moved by Fanning, seconded by Alexander to approve the following pricing policies for 2018-

2019 school year. All voting aye, motion carried.

9.1 Admission prices 

High school admission 

Adults daily-$5.00 Students daily-$3.00

Senior Citizen-$3.00

9.2 Season Activity Passes


Senior Citizens-$25.00

Student 7-12-$20.00

Student K-6-$14.00

Family Pass - $135.0

9.3 Mileage Reimbursement (State Rate) - $.42 per mile 

9.4 Per Diem 

In-State: Breakfast-$6.00, Lunch-$11.00

Dinner-$15.00 Rooms-Actual cost 

Out-State: Breakfast-$10.00, Lunch-$14.00

Dinner-$21.00 Rooms-Actual cost

State contest travel per diem, student: $10.00 per meal

9.5 School lunch prices: 

No charge for student lunches or breakfast as the school will be participating in the CEP

(Community Eligibility Provision).

Extra milk $.50

Regular Lunch – Adults $3.75 

Breakfast – Adults $2.50

10.0-19 Moved by Fanning, seconded by Alexander to accept the following contracts for the 2018-2019 school year. All voting aye, motion carried.

10.1 Samantha Geiman, Assistant Cross Country Coach

10.2 Abby O’Neill, Little Warriors Girls Basketball

10.3 Abby O’Neill, Little Warriors Boys Basketball

10.4 Stormie Clifford-Risse, Secondary Instructor

10.5 Sterling Hahn, Assistant Boys Basketball Coach

11.0-19 Alexander moved to surplus the following from inventory, seconded by Fanning. All voting aye, motion carried.

11.1 49 student lockers

11.2 1 new, 25,000 BTU Window Air Conditioner

11.3 Wrestling mat cart rollers

12.0-19 Alexander moved to accept the gas and diesel quote from Lynn’s Dakotamart for the 2018-2019 school year at pump price less .07 per gallon, seconded by Fanning. All voting aye, motion carried.

13.0-19 Alexander moved to accept the contract for physical therapy services from Bennett County Hospital and Nursing Home for the 2018-2019 school year, seconded by Fanning. All voting aye, motion carried.

14.0-19 Alexander moved to cast a vote for Craig Boyens, in the runoff election for Division II Athletic/Activities Director for the South Dakota High School Activities Association, seconded by Fanning. All voting aye, motion carried.

15.0-19 Fanning moved to cast a vote for Paul Nepodal, in the run-off election for Division IV Representative, South Dakota High School Activities Association, seconded by Alexander. All voting aye, motion carried.

16.0-19 Action taken at the beginning of meeting.

17.0-19 Alexander moved to accept bid of $3,000.00 from Kelvin McCollam for Lot 10, Block 5, Mooney Addition, City of Martin, Bennett County, South Dakota, seconded by Fanning. All voting aye, motion carried.

18.0-19 Alexander moved to accept proposal from Yohner Inc. for the sewer project at the high school in the amount of $52,497.03, seconded by Fanning. All voting aye, motion carried.

The other proposal submitted was in the amount of $54,775.00 from Doug O’Bryan Contracting, Inc.

19.0-19 Fanning moved to adjourn the meeting at 6:19, seconded by Alexander. All voting aye, motion carried. 

Mike Olson, Board Chairman

Jolene Robinson, Business Manager

Published once at the total approximate cost of $191.52

Published: July 25, 2018

502 Second Avenue, Martin, SD 57551 • 605-685-6866 •