Proceedings: City of Martin 11-14-18


Regular Session

Wednesday November 14, 2018 

The Martin City Council met in Regular Session on Wednesday, November 14, 2018 at 5:30 p.m. in the Martin Community Room at 101 Main Street.

Mayor Gary Rayhill called the meeting to order with council members, Gregg Claussen, Chuck Gotheridge, Tootie Moffitt, Angie Hicks, and Shirley McCue present. Absent, Walter York. 

Others present were, Mary Hunt with the Bennett County Booster, Police Chief Brandon Petersen, Bennett County States Attorney Sara Harris, Paula Livermont with Martin Addiction Recovery Center, Attorney Amanda LaCroix, City Attorney Sara Frankenstein, City Foreman Paul Noel, and Finance Officer Jean Kirk.

Approval of Agenda: Hicks moved to approve the agenda with flexibility. Seconded by Moffitt, all voting aye, motion carried. 

Minutes: Hicks moved to approve the minutes for the October meeting. Moffitt seconded the motion, all voting aye, motion carried

Finance Officer’s Report: Claussen moved to approve the Finance officer’s report for October. Seconded by McCue, all voting aye, motion carried. 

Beginning Balance On Hand $2,123,844; October Receipts 172,806; Total to be accounted for 2,296,650; Transfer In 30,611; Transfer Out 30,611; Disbursements 122,011; Outstanding Warrants 10,085; CD & Petty Cash 17,103

Claims November 2018: The claims were reviewed by the council. York moved to approve claims for payment. Seconded by Moffitt, all voting aye, motion carried. 

October Wages, General Fund, $24,562.30; October Wages, Enterprise fund, $10,709.77; October withholdings, wage withholdings, $7,168.89; Aflac, insurance, $477.57; Assurity Life, insurance, $18.10; SD Retirement, retirement, $3,769.06; City of Martin, water bill, $123.04; Health Pool of South Dakota, health insurance, $4,191.60; Marco, Copier leases for office & cops, $206.49; City of Martin Savings, savings, $14,272.57; Bob’s Gas, propane for streets, $164.00; Hawkins, cylinder rental and chemical for water, $595.21; City of Martin, water bills, $2,288.97; Kratovils True Value, supplies, $123.57; Doug O’Bryan Contracting, replace gate valve & install water main by football field, $16,821.68; Drobny Construction, trim tree in alley & work at museum, $494.70; Martin Auto Parts, parts & supplies, $222.99; Lacreek Electric, electric bill &control for highway lights, $7,388.33; General Store, supplies,, $623.81; Office Products, office supplies, $32.48; Northwest Pipe Fittings, water  supplies  & sewer supplies, $1,366.56; Post Office, stamps for bills and billing, $190.00; SD Airport Managers Assc, 2019 dues, $25.00; SD Gov’t Finance Officers Assn, 2019 dues, $70.00; SD Municipal League, 2019 dues, $1,180.10; SD Workers Comp Find, 2019 Work comp insurance, $11,620.00; SD Dept of Revenue, garbage  tax, $480.93; SD Dept of Revenue, water tests, $106.00; Servall, mats & rugs for office, pool, &  police, $114.70; Special Account, reimbursement for postage & meals and supplies for cops, $324.33; Golden West Telecommunications, phone & internet, $724.61; Kratovil Electric, bulbs and fixture for storage building & repairs at well house, $1,233.56; GE Associates, snow repairs, $9.95; Diesel Machinery Inc, BOMAG roller, $17,890.00; SD Municipal Street Maintenance Assn, 2019 dues, $35.00; Sewer Equipment Co of America, parts for sewer jetter, $1,335.46; Kadrmas Lee & Jackson, airport master plan & aeronautical survey, $40,209.00; OST Energy, WAPA credits, $281.95; Gunderson Palmer Goodsell & Nelson, attorney fees, $2,278.77; Voyager Fleet System, fuel for vehicles, $1,719.39; FedEx, shipping for cops, $12.65; Salomon Sanitation, garbage service, $7,024.70; CNA Surety, surety bond for employees, $168.75; SD Police Chief Association, 2019 dues, $121.50; Card Services, anti virus for computers & Motel room for cops, $250.63; C&V Hayworth, haul oil for street improvement, $985.00; AT&T Mobility, air cards for cops & monthly service, $266.03; Softline Data, bill cards, $217.00; Bennett County Rural Health, Hep B shot, $158.00; Keep It Safe, off site back up, $70.59; City of Winner, 1/2 of annual 911 administration fee, $2,000.00; Bair’s Automotive, maintenance on cop cars, $1,515.82; Simon North Region, base course for streets, $204.06; Scherer Publishing, advertising and publication, $333.01; Richard Weaver, remove tires from rubble site, $1,282.00; Brown County Treasurer, ULV Fogger and tarp, $2,000.00; Total $182,487.79

Moffitt moved to approve payment of $1531.00 to the USDA for the lagoon payment. Seconded by Hicks, all voting aye motion carried.

McCue moved to transfer $18,875.00 out of the Capital Street Improvement Fund to the General Fund to cover to cover street improvement expenses. Hicks seconded the motion. All voting aye, motion carried.

McCue moved to transfer $15,500 from the liquor fund to the general fund. Moffitt seconded the motion. All voting aye, motion carried.

Law: Chief Petersen gave an update on the law department. They had 83 calls for service 155 total events in October. They had 18 arrests with 7 of those being felonies and 11 misdemeanors.

Martin Addiction Recovery Center: Paula Livermont representing Martin Addiction Recovery informed the Council that they are applying for a grant through the John T Vucurevich Foundation to tear down their present building and build a new one on the old Justus video lot. They have a letter of agreement from the County that they are willing to swap the empty lot for the lot where their office currently stands next to the Court House. Mrs. Livermont asked if the City would provide a letter of support stating that they support Martin Addiction Recovery in their effort to build a new office and are willing to help in the demolition of the old office building. Hicks moved that the City write a letter of support for Martin Addiction Recovery. Moffitt seconded the motion. All voting aye, motion carried.

Amended Camper Ordinance #214 first reading: The first reading of the amended camper ordinance was held. This ordinance would grandfather in Louis Garner’s motor home as long as he took the wheels off, skirted it and hooked up to water and sewer. A lengthy discussion was held about the lack of sewer on his lot. IHS will put in a sewer line for him, but he has to have a structure on his lot first. He plans on putting a home there but not until next spring.

McCue moved to approve the first reading of Ordinance #214. Motion died for lack of a second. After more discussion it was decided City Attorney Frankenstein will send Mr. Garner a letter advising him that he has until May 1st to skirt his motor home and get it hooked up to sewer or the city will not grandfather it in.

Liquor Licenses and Operating Agreement: Hicks moved to approve the 2019 liquor licenses for Bros Inc, Susan’s H&H, American Legion Post 240 and the wine license for Yesway. Seconded by Claussen, all voting aye, motion carried.

Claussen moved to approve the five year operating agreement between the City and Bros Inc. Hicks seconded the motion, all voting aye, motion carried.

County Tax Abatement: McCue moved to approve the tax abatement by the County of $615.01 on the property of First Addition, Block 5 Lots 22-23-24 and east three feet of alley. Hicks seconded the motion, all voting aye, motion carried.

Sewer at 601 Second Ave: Foreman Noel informed the Council that the home owner at 601 Second Ave has sewer trouble and tried to dig out their sewer line by hand. They have a dug a huge hole, about 8 feet deep and there is raw sewage in this hole and has been like this for almost a month. Claussen moved to declare this a nuisance and have a letter sent to the home owner giving them 30 days to fix the problem or the city will do it and the cost will be assessed to the property. McCue seconded the motion. All voting aye, motion carried.

Street Packer: Finance Officer Kirk informed the Council that price of the packer from Diesel Machinery Inc was $17,890 not $17,400 as was originally agreed to last month. The $490 was interest accrued while the City had it rented. Claussen moved to purchase the street packer from Diesel Machinery Inc for $17,890. Hicks seconded the motion, all voting aye, motion carried.

Golden West Hand Holds: Discussion was held on the Golden West hand holds in the alleys on the south side of town. Foreman Noel explained that the hand holds stick out of the ground a couple inches and because the alleys are so narrow in some spots that he is afraid that he will hit them when he has to plow snow. It was council consensus that he could bury them. 

First Reading of Supplemental Budget Ordinance #213: The first reading of Supplemental Budget #213 was held. Hicks moved to approve the first reading, seconded by Moffitt. All voting aye, motion carried.

Employee Health Insurance Renewal: Finance Officer Kirk informed the Council that she had received the renewal packet the employees’ health insurance and that the rate will stay the same for 2019. This will be the third year without a rate hike. Hicks moved to approve the renewal of Plan B with the Health Pool of South Dakota. Moffitt seconded the motion, all voting aye, motion carried.

Martin Airport Improvement Plan: The Martin Municipal Airport Plan was reviewed by the Council. This plan lays out the improvements scheduled to be done for the next 10 years. McCue moved to approve the airport improvement plan. Claussen seconded the motion, all voting aye motion carried. 

Building Permits: Two building permits were reviewed. Ivan and Stephanie Sorbel are moving in a home and building a garage at 110 Bennett Avenue. Jay Yohner is building a privacy fence at 204 Portice Street. Hicks moved to approve both building permits, second by McCue. All voting aye, motion carried.

Past Due Water Bills: McCue moved to handle past due water bills as usual. Hicks seconded the motion. All voting aye, motion carried.

Personnel: Hicks moved to change Ken Daugherty’s employment status to permanent part-time. McCue seconded McCue, all voting aye, motion carried. 

Hicks moved to allow Mike Burke to cash in 70 hours of his vacation. Moffitt seconded the motion. All voting aye motion carried.

Adjournment: As there was no further business to come before the council at this time, motion to adjourn was entered by York.

The next city council meeting will be held December 12th at 5:30 p.m. at the Library Community Room.

Dated this 14th day of November, 2018

Gary Rayhill, Mayor


Jean Kirk, Finance Officer

Published once at the total approximate cost of $114.03

Published: November 21, 2018

502 Second Avenue, Martin, SD 57551 • 605-685-6866 •