Proceedings: City of Martin 12-12-18

Proceedings

Regular Session

Wednesday December 12, 2018 

The Martin City Council met in Regular Session on Wednesday, December 12, 2018 at 5:30 p.m. in the Martin Community Room at 101 Main Street.

Mayor Gary Rayhill called the meeting to order with council members, Gregg Claussen, Chuck Gotheridge, Tootie Moffitt, Angie Hicks, Shirley McCue, and Walter York present. Absent, none. 

Others present were, Kent Penney, Senior Aviation Planner with Kadrmas, Lee and Jackson, Mary Hunt with the Bennett County Booster, Police Chief Brandon Petersen, Bennett County States Attorney Sara Harris, City Foreman Paul Noel, and Finance Officer Jean Kirk.

Approval of Agenda: Hicks moved to approve the agenda with flexibility. Seconded by McCue, all voting aye, motion carried. 

Minutes: McCue moved to approve the minutes for the November meeting. Hicks seconded the motion, all voting aye, motion carried

Finance Officer’s Report: Claussen moved to approve the Finance officer’s report for November. Seconded by Moffitt, all voting aye, motion carried. 

Beginning Balance On Hand $2,198,661; November Receipts 150,92; Total to be accounted for 2,349,581; Transfer In 33,148; Transfer Out 33,148; Disbursements 154,230; Outstanding Warrants 28,046; CD & Petty Cash 17,103

Claims December 2018: The claims were reviewed by the council. York moved to approve claims for payment. Seconded by Moffitt, all voting aye, motion carried. 

November Wages, General Fund, $24,591.97; November Wages, Enterprise fund, $10,567.56; November withholdings, wage withholdings, $7,018.33; Aflac, insurance, $477.57; Assurity Life, insurance, $18.10; SD Retirement, retirement, $3,784.56; City of Martin, water bill, $123.04; Health Pool of South Dakota, health insurance, $4,193.70; Marco, Copier leases for office & cops, $206.49; City of Martin Savings, savings, $12,217.46; Bob’s Gas, propane for shop and cops, $682.80; Hawkins, cylinder rental and repairs for water, $262.00; City of Martin, water bills, $195.52; Kratovils True Value, supplies, $40.71; Drobny Construction, snow removal, $122.40; Martin Auto Parts, parts & supplies, $231.32; SD DENR, certification renewals for water and sewer, $48.00; Lacreek Electric, electric bill, $6,639.75; General Store, supplies,, $296.94; Northwest Pipe Fittings, water supplies & sewer supplies, $2,141.31; Post Office, stamps for bills and billing, $190.00; SD Dept of Revenue, garbage tax, $394.77; SD Dept of Revenue, water tests, $43.00; Servall, mats & rugs for office & police, $180.06; Golden West Telecommunications, phone & internet, $751.24; High Plains Animal Clinic, dog pound, $135.00; GE Associates, mower repairs, $394.70; Kadrmas Lee & Jackson, airport master plan & aeronautical survey, $23,700.00; SD One Call, one calls, $28.00; OST Energy, WAPA credits, $324.32; Gunderson Palmer Goodsell & Nelson, attorney fees, $3,171.27; Voyager Fleet System, fuel for vehicles, $1,499.92; Salomon Sanitation, garbage service, $6,968.45; CNA Surety, surety bond for employees, $168.75; Kadoka Oil, diesel fuel for vehicles, $1,922.90; Card Services, late charge, $34.20; AT&T Mobility, air cards for cops & monthly cell phone service, $267.49; Zuercher Technologies, annual software support for cops, $4,062.03; Mid America Research Chemical, sewer supplies, $159.89; Brent Weber, haul base course, $2,758.11; Simon North Region, base course for streets, $840.49; Scherer Publishing, advertising and publication, $135.11; Total $111,640.26

Hicks moved to approve payment of $1,531.00 to the USDA for the lagoon payment. Seconded by York, all voting aye motion carried.

Claussen moved to transfer $1,200.00 out of the BBB Fund with $600 going to cover the shortage in the museum department and $600 going to cover the shortage in the Markota department. Moffitt seconded the motion. All voting aye, motion carried.

Airport: Kent Penney, Senior Aviation Planner with Kadrmas, Lee and Jackson updated the Council on the airport’s Master Plan which he has been working on for the last year. He presented a power point program to the Council in which part of it explained the additional land requirement to finish the wildlife fence, departure obstacles and approach obstructions. Mr. Penney set up a website at martinsdairportplan.com which has the airport master plan information posted.

Law: Chief Petersen gave an update on the law department. They had 71 calls for service with 153 total events in November. They had 22 arrests with 6 of those being felonies and 16 misdemeanors. Claussen moved to approve the hire of Matthew Petersen for Patrol Officer at $12.00 an hour. McCue seconded the motion, all voting aye, motion carried.

City School Election Agreement: Hicks moved to approve the election agreement with the school to combine the city and school elections on April 9, 2019. York seconded the motion, all voting aye, motion carried.

Utility Charge Offs: A list of utility bill charge offs was reviewed by the Council. There were four bills from city resident for a total of 451.65 on the list plus the golf course for $11,340 and the city parks for $4,448. Finance Officer Kirk informed the Council that she had paid $20,000 for golf course water and $18,000 for park water. What they were charging off was everything over those amounts. Moffitt moved to charge off the listed bills. York seconded the motion, all voting aye, motion carried.

Second Reading of Supplemental Budget Ordinance #213: The second reading of Supplemental Budget #213 was held. McCue moved to approve the second reading and publish it. Seconded by Hicks, all voting aye, motion carried.

Ordinance # 213

Supplemental Appropriation Ordinance for The City Of Martin, South Dakota, for the Fiscal Year 2018

WHEREAS, in the 2018 Appropriation Ordinance # 209, there was not sufficient appropriation to conduct the indispensable functions of the government in certain of the City Departments, and, there was insufficient money appropriated to discharge certain duties of the City, and;

WHEREAS, there is sufficient money from various sources for this Supplemental Budget.

SECTION 1. That there is appropriated by the City Council of the City of Martin, South Dakota, for the balance of the fiscal year 2018, the following sums of money for the following purposes, which are deemed necessary to defray the lawful duties of the City of Martin for the balance of the year 2018.

General Fund/Code Enforcement $12,000

General Fund/Building Expense 3,500

General Fund/Airport 220,000

General Fund/Museum 600

Markota Fund/ Markota 600

Water Fund 40,000

Sewer Fund 10,000

SECTION 2. That there is hereby authorized to be generated from various organizations and other revenue sources and transfer from various city departments which have excess appropriations the amounts as set out below.

State Grant $220,000

Liquor Fund 15,500

BBB Tax 1,200

Water Revenue 40,000

Sewer Savings 10,000

SECTION 3. That this Ordinance shall be in force from and after its passage and publication as required by law.

Dated this 12th day of December, 2018

City of Martin, A Municipal Corporation

Gary Rayhill, Mayor

ATTEST:

Jean Kirk, Finance Officer

1st Reading Nov 14, 2018

2nd Reading Dec 12, 2018

Published : Dec 19, 2018

Past Due Water Bills: McCue moved to handle past due water bills as usual. Hicks seconded the motion. All voting aye, motion carried.

Adjournment: As there was no further business to come before the council at this time, motion to adjourn was entered by Moffitt.

The next city council meeting will be held January 9, at 5:30 p.m. at the Library Community Room.

Dated this 12th day of December, 2018

Gary Rayhill, Mayor

ATTEST:

Jean Kirk, Finance Officer

Published once at the total approximate cost of $95.13

Published: December 19, 2018

502 Second Avenue, Martin, SD 57551 • 605-685-6866 • booster@gwtc.net