City of Martin minutes 4-17-13

Proceedings

Regular Session

Wednesday April 17, 2013

The Martin City Council met in Regular Session on Wednesday, April 17, 2013 at 5:30 p.m. in the community room at 101 Main Street.

Mayor Gayle Kocer called the meeting to order with council members Tootie Moffitt, Sherry Peck, Stephanie Noel, Gregg Claussen, and Chuck Gotheridge. Absent, Shirley McCue.

Others present were, Marj Oleske, with the Bennett County Booster, Foreman Paul Noel, Jean Kirk, Finance Officer, Police Chief Julio Medeiros and the Martin Police Department, Sheriff Lucas Hamar and the Bennett County Sheriff’s Department and numerous members of the community.

Approval of Agenda: Motion was entered by Claussen and seconded by Gotheridge to approve the agenda with flexibility. All in favor, motion carried. 

Minutes: A motion was entered by Claussen to approve the minutes for the March 13, March 18th, and the March 22nd meetings. Gotheridge seconded the motion, all voting aye, motion carried. 

Finance Officer’s Report: Peck entered a motion to approve the Finance officer’s report for March. Seconded by Noel, all voting aye, motion carried. 

Beginning Balance On Hand $1,186,115.08

March Receipts 100,705.53

Total to be accounted for 1,261,045.22

Transfer In 11,043.98

Transfer Out 11,043.98

Disbursements 93,270.26

Outstanding Warrants 8,701.84

CD & Petty Cash 16,586.18

Claims April 2013: The claims were reviewed by the council. Noel entered a motion with a second by Moffitt to approve payment of all claims. All voting aye, motion carried. 

Apr-13 

March Wages, General Fund, $23,323.81; March Wages, enterprise fund, $10,321.12; Feb withholdings, wage withholdings, $7,043.16; 

Office of Child Support, child support, $553.82; Aflac, insurance, $307.87; Assurity Life, insurance, $45.28; Health Pool of South Dakota, health insurance, $3,672.69; SD Retirement, retirement, $3,619.70; Rausch, Strum, Israel, garnishment, $316.77; Bair Ford, tire repair, $17.39; Security First Bank, savings, $12,285.46; 

Marco, copier leases, $192.30; Bob’s Gas, propane for shop & police, $803.50; Hawkins, cylindar rental, $35.00; City of Martin, water bills, $187.30; Kratovil’s True Value, supplies, $130.17; Doug O’Bryan Contracting, excavator rental for rubble site, $950.00; Martin Auto Parts, parts & repairs, $395.27; Lacreek Electric, electric bill & repair stop light, $6,470.44; General Store, supplies for streets, water, sewer parks, etc, $243.54; Janet Speidel, Election worker, $146.00; Jenner Equipment, Bobcat repairs, $1,172.03; McLeods, election supplies, $43.05; Post Office, postage for bills & bill cards, $224.00; Bennett County Booster, publications & election notices, $280.32; United Systems Technology, blank bill cards, $230.00; Special Account, reimbursements for postage & misc, $124.16; SD Dept of Revenue, garbage tax, $577.88; SD Dept of Revenue, water tests, $39.00; TYCO Intergrated Security, museum security annual service fee, $476.25; Servall, mats & rugs for office & police, $103.57; Sheehan Equipment, repairs for grader, $219.76; 

Golden West Telecommunications, phone bills, $734.56; Temperature Technolgy, well repairs, $1,037.64; Galls Inc, police uniforms, $803.94; Cedar Shores, rooms for airport conference, $163.90; Kadrmas, Lee, & Jackson, environmental documentation for airport, $769.56; SD One Call, one calls, $6.66; GENPRO Power Systems, remainder of generator for water tower, $10,241.07; First National Bank, water tower payment, $10,866.09; First National Bank, lagoon payment, $21,239.97; Gunderson Palmer Goodsell, attorney fees, $6,193.46; Super 8 Huron, room for Chief of police, $250.00; Voyager, Fuel for vehicles, $2,091.10; Dakota Backup, offsite backup, $59.19; Salomon Sanitation, garbage service, $10,073.60; Joyce Wilson, election worker, $146.00; Chief Supply, police supplies, $271.09; AT&T Mobility, cell phones, $135.75; Badlands Enterprisies, pump basement 303 Swallow, $1,140.00; Tags Awards, travel mugs for police dept, $432.11; Potomac Aviation, backup monitoring fees for AWOS, $47.50; Marjorie Harrison, Election worker, $146.00.

Total $141,399.80

Transfers: A motion was entered by Claussen and seconded by Moffitt to approve the following transfers; $10,000 from the Water Improvement Fund to the General Fund for the water tower payment. $21,239.97 from the SRF Lagoon Fund to the General Fund for payment on the SRF Lagoon Loan. All voting aye, motion carried.

Official Canvass: The Official Canvass was conducted for April 9th election. The poll book was opened and reviewed with the results declared as follows: For Mayor Two Year Term, David Bakley – 74, Gayle Kocer – 68. Ward I Two year Term: Keeley Clausen – 13, Cecilia (Tootie) Moffitt – 34. A motion was entered by Claussen and seconded by Moffitt to approve the Official Canvass of the April 9th election. All voting aye, motion passed.

Roseanna Renaud addressed the Council and asked them to take into consideration the elderly and the disabled the next time they considered whether or not to postpone the election as it would be almost impossible for them to get out and vote in bad weather.

Law: A motion was entered by Claussen and seconded by Peck to go into executive session concerning personnel SDCL 1-25-2 with the Mayor, and Council. All voting aye, motion carried. Into executive session at 5:33 p.m., out of executive session at 5:45. A motion was entered by Peck and seconded by Claussen to approve the changes to Police Chief Medeiros employment contract. All voting aye, motion carried.

Chief Medeiros awarded the following letters of commendation: Assistant Chief Richard Cumming Jr. and Officer Charles Hunter for a homicide investigation. Officer Charles Hunter for a burglary/ grand theft investigation; Asst Chief Richard Cummings Jr. Officer Charles Hunter, Officer William Saunders, Transport Officer Richard Cummings Sr., Chief Deputy Thomas Jeans, Deputy Nate Eisenmenger, Bennett County Emergency Management Director Jeff Sisco for a Child Kidnapping Case.

Officer Charles Hunter completed his reciprocity training and is now certified. A motion was entered by Claussen and seconded by Moffitt to raise Officer Hunter’s wages from $12.73 to $14.73 an hour. All voting aye, motion carried.

A motion was entered by Peck and seconded by Gotheridge to approve the hire of Charles Bortz as a police officer at $12.00 an hour. All voting aye, motion carried.

The Martin Police Department received a grant for approximately $8,500 from the Department of Homeland Security for school emergency entry tools and officer high level protective gear.

The City of Martin was awarded a USDA grant and loan for the purchase of a new police cruiser.

Personnel: City Attorney Sara Frankenstein, by phone, explained to the Council the changes she had made to the Employee Personnel Manuel. A motion was entered by Claussen and seconded by Moffitt to approve the changes to the personnel manual and Resolution 2013-2. All voting aye, motion carried,

RESOLUTION 2013-2

POLICY 13: ADOPTION

THIS MANUAL SHALL BECOME EFFECTIVE ON MAY 21, 2013 AND SHALL REMAIN IN EFFECT UNTIL AMENDED, CHANGED, OR REVISED. UPON EFFECTIVE DATE ANY PRIOR VERSIONS OF THE CITY OF MARTIN PERSONNEL MANUAL SHALL BECOME NULL AND VOID.

Adopted this 17th day of April, 2013.

Gayle Kocer, Mayor

ATTEST:

Jean Kirk, Finance Officer

Code Enforcement – Condemned Houses: A motion was entered by Peck and seconded by Noel to declare the property at 303 Swallow Street a nuisance. All voting aye, motion carried.

CITY OF MARTIN RESOLUTION #2013-3

RESOLUTION DECLARING A NUISANCE

NOW THEREFORE BE IT RESOLVED, that the Martin City Council declares the residence located on 303 Swallow Street, Martin, South Dakota, 57551, to be a public nuisance. 

The legal description of the property is Original Town, Block 3, Lot 6 of the City of Martin, Bennett County, South Dakota. 

This condition of this residence is detailed in the attached police report, Case MPDOF12-00030.

The property owner is Marcella Byrne, 4350E Lincoln Way apt 110, Cheyenne, Wyoming 82001. 

Dated this 17th day of April, 2013.

Gayle Kocer, Mayor

Martin City Council

ATTEST: 

Jean Kirk, Martin City Finance Officer 

The police report may be viewed at the Martin City Office at 101 Main Street.

The property at 106 Pugh Street was also discussed. A motion was entered by Claussen and seconded by Gotheridge to send the owner of the property a courtesy letter asking them to clean up the property within a certain amount of time or the city would clean it up and assess the cost to the property. 

Small Community Planning Grant: A discussion was held on whether the Council wanted a full system evaluation done of the water system or just a specific project. The Small Community Planning Grant can only be used once and would pay 80 percent or up to $8,000 of the cost of having an engineer put together the evaluation. A motion was entered by Peck and seconded by Noel to have the full system evaluation done. All voting aye, motion carried. A motion was entered by Noel and seconded by Peck to have Advanced Engineering & Surveying do the evaluation. All voting aye, motion carried.

In-Commons Grant: The City of Martin was awarded a $3,000 grant from the Meadowlark Institute and The Bush Foundation. This money is to be used to engage the entire community in a dialogue on the community’s housing situation and priorities.

Amended Budget Ordinance # 190 2nd reading: The second reading of Ordinance #190 was held. An Ordinance Amending Martin City Appropriation Ordinance 

ORDINANCE # 190

AN ORDINANCE TO AMEND MARTIN CITY APPROPRIATION ORDINANCE #187 SECTION VI CONTINGINCY FUNDED BY ESTIMATED CASH RESERVES

BE IT ORDAINED BY THE CITY OF MARTIN, BENNETT COUNTY, SOUTH DAKOTA, THAT:

Section VI of Appropriation ordinance #187 be amended as follows;

CONTINGENCY FUNDED BY ESTIMATED CASH SURPLUS

Liquor $54,816

Water 34,816

This Ordinance shall be in force from and after its passage and publication as required by law.

City of Martin

A Municipal Corporation

Mayor

ATTEST:

Finance Officer

1st Reading 3/13/13

2nd Reading 4/17/13

Published 5/1/13

Effective 5/21/13

A motion was entered by Peck and seconded by Moffitt to approve and publish Ordinance # 190. All voting aye, motion carried

Cold Mix, Chips and Oil Bid: A motion was entered by Moffitt and seconded by Gotheridge to go out for bids on 500 tons of cold mix 200 tons of chips and 7,000 gallons of oil with bids to be opened at the May meeting. All voting aye, motion carried.

Softball Fence: A quote was received for the materials for the softball fence from the General Store. The quote of $3,284.82 is for materials only. A motion was entered by Claussen and seconded by Gotheridge to purchase the materials for the fence. All voting aye, motion carried. 

Brooming Contract with SD DOT: A motion was entered by Peck and seconded by Noel to approve the brooming contract with the South Dakota Department of Transportation for brooming of the state highways within the city limits. All voting aye, motion carried.

Golf Association and Markota: Tracee & Kirsten Livermont and Butch Ceplecha with the Golf Association met with the Council concerning Markota. Tracee and Kirsten might be interested in opening Markota for the summer. If they did they would be working with the Golf Association. They would like to see what kind of equipment is left out there. The Markota committee will take them out there on Monday and show them around.

Paint South Dakota: Because the City Council meeting was postponed for a week the Paint South Dakota deadline had passed. Finance Officer Kirk had three names of people interested in having their house painted. These names will be given to the Youth Works when they come this summer.

Rubble Site: Foreman Noel informed the Council that the pit at the rubble site is almost full and might only last a couple more years and that there is no more room to dig another pit. The City needs to look into acquiring more land for a new rubble site.

Pool & Lifeguards: A motion was entered by Noel and seconded by Moffitt to advertise for pool manager and life guards. All voting aye, motion carried.

5 Year Utility Plan: Councilman Claussen informed the Council that acquiring easements for the proposed sewer line was too big of a job for him to do on his own and needed to be done by a professional. After a lengthy discussion a motion was entered by Gotheridge and seconded by Peck to table this. Voting aye were Peck, Gotheridge, Moffitt, and Noel. Abstaining, Claussen. Motion carried.

Past due Water Bills: The past due water bills were reviewed by the council.

Adjournment: As there was no further business to come before the council at this time, Motion to adjourn was entered by Noel.

The next city council meeting will be held May 8th at 5:30 p.m. at the Library community room.

Dated this 17th day of April, 2013

Gayle Kocer, Mayor

ATTEST:

Jean Kirk, Finance Officer

Published once at the total approximate cost of $159.34

Published: May 1, 2013

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502 Second Avenue, Martin, SD 57551 • 605-685-6866 • booster@gwtc.net