Proceedings: BCSD 2-12-19

Proceedings

Bennett County School District 3-1

Board Of Education Minutes

Regular Meeting

February 12, 2019

The Regular meeting of the Bennett County School District 3-1 was called to order by Board President Mike Olson at 4:00 p.m. The Pledge of Allegiance was led by President Olson. Board members present: Alexander, Fanning, Huber, Olson and Petrak. Administration present, Superintendent Halverson, Secondary Principal Redden, Elementary Principal Kuxhaus, Co-Business Manager Robinson. Absent: Ready. Others present Mary Hunt, Molly Kuxhaus, arrived at 4:30. Coyle arrived at 4:20. Redden left meeting at 4:15.

98.0-19 Huber moved to approve the agenda, seconded by Fanning. All voting aye, motion carried.

School Board Recognition week, February 18 – 22. Thank you to our local school board for your dedicated service and leadership for our district.

No conflict of interest disclosed.

No communication from public.

99.0-19 Huber moved to approve the consent agenda, seconded by Alexander. All voting aye motion carried. 

99.1 Minutes of Regular Meeting, January 21, 2019

99.2 Claims, February, 2019

99.3 Financials, January, 2019

Approve the January financial reports as presented.

Checking 1 Fund: 10 General Fund; Pest Control, 4 Seasons, 150.00; Fire Alarm Monitoring, ADTECH Inc, 157.00; MGS Title I Travel Meals, Alexander, Kyla, 109.00; Board Mileage, Alexander, Todd, 2.94; Legals & Minutes, BC Booster II, 155.17; Purchased Food, BC School District 3-1, 261.52; Postage, BC School-Trust & Agency, 6,910.83; Employee Physical, Employee Physical, Bennett County Rural Health Clinic, 298.00; Legion Water, City Of Martin, 1,111.09; Supt Travel, Clubhouse Hotel & Suites, 292.00; MGS Propane, Country Pride Cooperative, 16,985.94; BCHS Travel, CSC Conferencing Office, 24.73; Repairs & Maint, Culligan Water Conditioning, 148.00; Library Supplies, DEMCO, 136.20; Phone, Donovan, Kenneth, 40.00; Supt Travel, FNB Visa, 1,895.31; Wrestling Travel, Fort Pierre Motel, 300.00; IA Supplies, GE Associates Inc, 437.62; IA Supplies, General Store, The, 304.19; Phone, Golden West Inc., 1,294.53; Bandwidth, Golden West Technologies, 100.00; Music Supplies, Haggerty’s Musicworks, 62.82; Phone, Halverson, Stacy, 40.00; BBB Balls/Boys Activity Supplies, Harve’s Sport Shop, 1,060.24; Maint Supplies, Hillyard/Sioux Falls, 1,760.91; Employee Physical, Horizon Health Care Inc, 132.00; Jr High Supplies, J.W. Pepper & Son,Inc, 149.24; Maint Supplies, Jenner Equipment, 103.28; MGS Title I Travel, Kasner, Ashley, 109.00; MGS Title I Travel, Keegan, Rebecca, 109.00; Boys Activity Supplies, Kennedy Industries, 150.92; BO Backup, Kt Connections, 30.00; MGS Electric, Lacreek Electric, 19,988.99; MGS Title I Travel, Lensegrav, Katie, 109.00; Boys Activity Supplies/Fuel, Lynn’s Dakotamart, 2,351.40; Bus Supplies, Martin Auto Parts II, 263.15; Maint Supplies, NALCO, 1,203.62; MGS Title I Eval, NWEA, 1,960.00; Board Mileage, Olson, Michael, 3.36; Maint Contract/Repairs & Maint, Rasmussen Mechanical Services Inc, 1,473.53; Stadium Garbage, Salomon Sanitation, 1,132.06; Purchased Services, Sam’s Club, 125.00; Supt Registration/BCHS Principal Registration, School Administrators Of SD, 810.00; Rug Service, Servall Uniform & Linen Supply, Inc, 83.67; BCHS Travel, Smith, Lexi, 357.08; Maint Supplies/Repairs & Maint, Sod’s Mechanical, 328.46; Maint Supplies, Specialty Installation LLC, 236.07; MS Title I Supplies, Stem Supplies, 3,162.13; BO Services, Time Management Systems, 91.20; Phone, Toczek, Robert, 40.00; Maint Supplies, True Value Hardware, 332.30; Maint Supplies, Valentine Office Supply, 5.10; BCHS Act Supplies, Vanway Trophy, 42.20; Fund Total: 68,919.80; Checking 1 Fund: 21 Capital Outlay; BCHS Computer, Apple Computer, 1,032.00; Library Software, BC School-Trust & Agency, 1,500.00; BCHS Computer, Dell Marketing L.P, 3,310.83; Maint Supplies, Hillyard/Sioux Falls, 718.36; Library License, Library World, 439.00; MS Copier Lease, Office Shop Leasing, 567.44; Radio, Western Communications, Inc., 225.00; Fund Total: 7,792.63; Checking 1 Fund: 22 Special Education Fund; BCHS Sped Services, BC Hospital & Nursing Home, 811.10; BCHS Sped , BC School-Trust & Agency, 36.46; Tuition, Children’s Care Hospital And School, 4,125.00; BCHS Sped Services, Children’s Care Hospital, 2,601.00; MGS Sped Services, Feehan, Pamela, 450.00; Speech Supplies, NCS Pearson Inc, 9.00; BCHS Sped Copier Lease, Office Shop Leasing, 6.01; Sped Services, SD Dept Of Human Services, 5,264.90; Fund Total: 13,303.47; Checking 1 Fund: 51 Food Service; Lunch Supplies, Child/Adult Nutrition Services Doe-, 999.16; Milk, Dean Foods, 1,744.82; Non Programmed Food, Food Services Of America, 7,566.47; Kitchen Supplies, Gustave A Larson Company, 63.31; Kitchen Supplies, Hillyard/Sioux Falls, 334.24; Supplies, Reinhart, 7,279.34; Fund Total: 17,987.34; Checking Account Total: 108,003.24

GENERAL FUND Beginning Balance 44,192.76, Receipts 322,075.68, Disbursements 407,753.77, Ending Balance (41,485.33), Revenue Summary Local 89,180.63, County 1,686.05, State 213,497.00, Federal 17,712.00, Other -0-. CAPITAL OUTLAY FUND Beginning Balance 6,569.76, Receipts 105.45, Disbursements 6,542.86, Ending Balance 132.35, Revenue Summary Local -0-, County 105.45, State -0-, Federal -0-, Other -0-. SPECIAL EDUCATION FUND Beginning Balance 38,398.91, Receipts 60,527.46, Disbursements 120,381.57, Ending Balance (21,455.20), Revenue Summary Local -0-, County 31,264.46, State 16,510.00, Federal 12,753.00, Other -0-. IMPACT AID FUND Beginning Balance 664,579.01, Ending Balance 692,302.90, Local 27,723.89, Federal -0-. LED PROJECT FUND Beginning Balance -0-, Receipts 11,868.80, Disbursements 11,868.80, Ending Balance -0-. SECURITY PROJECT FUND Beginning Balance 188,140.25, Disbursements 103,166.65, Ending Balance 84,973.60. FOOD SERVICE FUND Beginning Balance (4,134.15), Receipts 17,727.52, Disbursements 16,041.00, Ending Balance (2,447.63), Revenue Summary Local 950.32, State -0-, Federal 16,777.20, Other -0-, TRUST & AGENCY FUND Beginning Balance 120,045.55, Ending Balance 117,069.90.

Payroll:

General Fund Salaries $415,512.82, Benefits $75,054.61

Special Ed Salaries $33,030.82, Benefits $13,054.41

Food Service Salaries $32,478.77, Benefits $11,036.17

100.1 Board Chairman Olson reported he had reconciled the bank statement with Jolene, January 23 he attended a 3-Rivers Cooperative meeting in Philip where they met with the co-op’s investment manager and the investments are doing well, met with Upper Deck on proposed building project, Todd has bills in March.

100.2 Superintendent Halverson reported on the following: School Board Recognition Week, calendar adjustment, February 15 will be a staff work day and Parent Teacher Conferences will be February 21; duties and success stories associated with the Student Success Coordinators; positions open for the 19-20 school year are elementary music instructor, elementary technology, secondary special education instructor, secondary business education, and coaching opportunities; access control is done at the Legion, still a work in progress on balance of doors, intercom system and clocks. 

100.3 Middle School Principal Ready, absent, no report.

100.4 Secondary Principal Redden reported on the following: FFA Chili Feed, March 2; Gabe Fanning who is a US Senate page in Washington, DC was reported to have attended the State of the Union address; Music contest and concerts are upcoming and the winter sports are winding down. 

100.5 Elementary Principal Kuxhaus reported on attendance, SST, map skills training, rescheduled parent/teacher conferences, spelling bee and breakfast with parents.

100.6 Co-Business Manager Robinson reported that three petitions for school board have been taken out, two have been returned.

Building Committee Report: They met with Upper Deck Architects on the building proposal, they presented a google picture of possible addition locations, they had some good things to share, Upper Deck will present a proposal for concept designs and costs for the proposal. The building committee meeting was held prior to the board meeting on possible upcoming projects for the summer, they will prioritize projects and bring back costs of the projects for the board to approve at a later date. 

101-0-19 Fanning moved to surplus the following equipment, seconded by Huber. All voting aye, motion carried.

101.1 Korean translator, broken, MGS

101.2 Lacie CD burner, broken, MGS

101.3 Macbook, broken, keeping for parts, MGS

101.4 8 ipads, no longer usable

101.5 HP 2015 printer, no longer usable

102.0-19 Alexander moved to accept resignation of Justen Brown, effective 2-7-2019, custodian and retirement of Shar Johnson at end of the current school year after 21 years with the district, seconded by Huber. All voting aye, motion carried.

103.0-19 Alexander moved to accept the following hires for the 2018-2019 school year, seconded by Fanning. All voting aye, motion carried.

103.1 Scott Perkins, custodian, $12.50 per hour

103.2 Tyra Quinn, custodian, $11.50 per hour

104.0-19 Huber moved to recognize Trace Scott as a volunteer wrestling coach for the wrestling season, seconded by Fanning. All voting aye, motion carried.

105.0-19 Alexander moved to move March board meeting from March 18 to March 14, 2019, due to scheduling conflict, seconded by Huber. All voting aye, motion carried.

106.0-19 Huber moved to offer certified contracts for the 2019-2020 school year, seconded by Alexander. All voting aye, motion carried.

107.0-19 Alexander moved to accept the Technology Proposal from Computer Village for the 2019-2020 school year in the amount of $16,000.00, seconded by Fanning. All voting aye, motion carried.

108.0-19 Huber moved to approve open enrollment of high school student, 19.6, seconded by Fanning. All voting aye, motion carried.

109.0-19 Alexander moved to approve 5 days from the sick leave bank for Lonna Johnson, seconded by Huber. All voting aye, motion carried.

110.0-19 Fanning moved to appoint Scott Huber to the Board of Equalization, which will be held March 18 at 5:30, seconded by Alexander. All voting aye, motion carried.

111.0-19 Discussion of the opt out was held.

112.0-19 Huber moved to enter executive session at 4:55 p.m., for personnel matter pursuant to SDCL 1-25-2-(1) and contract negotiations pursuant to SDCL 1-25-2(4), seconded by Alexander. All voting aye, motion carried. Chairman Olson declared out of session at 5:30 p.m.

113.0-19 Huber moved to offer administrative contracts for the 2019-2020 school year, seconded by Petrak. All voting aye, motion carried.

113.1 Stacy Halverson, Superintendent, 2019-2020 and 2020-2021

113.2 Belinda Ready, Federal Programs Director

113.3 Nick Redden, Secondary Principal and AD

113.4 Amie Kuxhaus, Elementary Principal, Food Service Director

113.5 Jolene Robinson, Co-Business Manager

113.6 Karen Coyle, Co-Business Manager

113.7 Bob Toczek, Director of Transportation & Plant Operations

113.8 Ken Donovan, Director of Construction & Maintenance Operations

114.0-19 Fanning moved to adjourn meeting at 5:32 p.m., seconded by Alexander. All voting aye, motion carried. 

Michael Olson, Board Chairman

Jolene Robinson, Business Manager

Published once at the total approximate cost of $129.15

Published: February 20, 2019

502 Second Avenue, Martin, SD 57551 • 605-685-6866 • booster@gwtc.net