Proceedings: City of Martin 3-18-19

Proceedings

Martin City Board of Equalization

Monday, March 18, 2019

The Martin City Council setting as a Board of Equalization met at the Library Community Room at 101 Main Street on March 18, 2019 at 5:30 p.m.

Mayor Gary Rayhill called the meeting to order with Council Members, Cecilia Moffitt, Walter York, Shirley McCue, Chuck Gotheridge, and Angie Hicks present. Absent, Gregg Claussen and school board member.

Others present were, Jeff Siscoe Director of Equalization, Mary Hunt with the Bennett County Booster, Kelvin McCollam with Performance Plus Insulation, and Finance Officer Jean Kirk.

Board of Equalization: The board met to review the tax assessment property book. 

As there were no residents present with any objections a motion was entered by Hicks and seconded by Gotheridge to certify the accuracy of the 2019 tax assessment role. All voting aye, motion carried.

A motion to adjourn the 2019 Board of Equalization meeting was entered by Moffitt and seconded by Hicks. All voting aye, motion carried.

Mayor Gary Rayhill called the City Council meeting to order.

Regular Session

Wednesday March 18, 2019

Mayor Gary Rayhill called the meeting to order with council members, Chuck Gotheridge, Tootie Moffitt, Shirley McCue, Walter York, and Angie Hicks present. Absent, Gregg Claussen.

Others present were, Jeff Siscoe, Bennett County Emergency Manager, Mary Hunt with the Bennett County Booster, Kelvin McCollam with Performance Plus Insulation, City Foreman Paul Noel, Alberto Salomon with Salomon Sanitation, Rolf Kraft with the Bennett County Commissioner, and Finance Officer Jean Kirk.

Approval of Agenda: York moved to approve the agenda with flexibility. Seconded by Hicks, all voting aye, motion carried. 

Minutes: McCue moved to approve the minutes for the February 13th meeting. York seconded the motion, all voting aye, motion carried. 

Finance Officer’s Report: The Finance Officer’s report was reviewed. McCue moved to approve the Finance officer’s report for February. Seconded by Hicks, all voting aye, motion carried. 

Beginning Balance On Hand $2,287,776; February Receipts 91,251; Total to be accounted for 2,379,027; Transfer In 14,215; Transfer Out 14,215; Disbursements 121,512; Outstanding Warrants 20,350; CD & Petty Cash 18,219

Claims March 2019: The claims were reviewed by the council. York moved to approve claims for payment. Seconded by Moffitt, all voting aye, motion carried. 

February Wages, General Fund, $27,330.83; February Wages, Enterprise fund, $7,791.43; February withholdings, wage withholdings, $7,216.40; Aflac, insurance, $477.57; Assurity Life, insurance, $18.10; SD Retirement, retirement, $3,911.76; City of Martin, water bill, $107.48; Health Pool of South Dakota, health insurance, $4,193.70; Government Payments, returned check for utilities, $1,822.47; Marco, Copier leases for office & cops, $206.49; City of Martin Savings, savings, $12,164.99; Kadoka Oil, diesel fuel, $2,554.50; Brandon Petersen, postage, $30.13; Bennett County Auditor, 911 surcharge, $1,056.71; Black Hills Council of Local Governments, 2019 dues, $323.00; Bob’s Gas, propane for shop & police, $659.12; Butler Machine, parts, $78.56; Hawkins, cylinder rental, $25.00; City of Martin, water bills, $180.02; Kratovils True Value, supplies, $41.97; Martin Auto Parts, parts & supplies, $414.59; Lacreek Electric, electric bill, $7,374.56; General Store, supplies,, $510.71; Jean Kirk, mileage & meal for Rapid City Retirement, $113.05; Jenner Equipment, filters for bobcat, $93.95; JR’s Plumbing, repair sewer line and toilet, $501.39; Northwest Pipe Fittings, shop heater, $69.82; Post Office, stamps for billing & cops, $160.00; United Systems Technology, maintenance agreement for accounting software, $2,723.62; Quill, office supplies & paper, $232.42; SD Dept of Revenue, garbage sales tax, $400.48; SD Dept of Revenue, water tests, $43.00; Servall, mats & rugs for office &  police, $114.70; Special Account, reimbursement for postage, $119.33; Stan Houston, repair ground pounder, $502.34; Golden West Telecommunications, phone & internet, $741.24; High Plains Animal Clinic, dog pound, $416.00; Diesel Machinery Inc, rent dozer for landfill, $4,350.00; Kadrmas Lee & Jackson, airport master plan & aeronautical survey, $41,000.00; Kadrmas Lee & Jackson, water project, $3,677.01; SD One Call, one calls, $5.60; OST Energy, WAPA credits, $364.57; Security First Bank, loan payment for loader, $5,310.65; Gunderson Palmer Goodsell & Nelson, attorney fees, $1,267.98; Voyager Fleet System, fuel for vehicles, $1,197.15; Sirche Finger Print Lab, supplies for cops, $248.90; Lynn’s Dakotamart, office supplies, $11.69; Salomon Sanitation, garbage service, $6,894.46; AT&T Mobility, air cards for cops & cell phones, $266.65; Insurance Benefits Inc, airport liability ins, $1,014.00; Pools and Spa Center, new filter for pool, $2,579.30; KeepItSafe, odd site backup, $71.82; Bair Automotive, maintenance on cop cars, $1,716.36; Zuecher Technologies, maintenance agreement for police, $240.72; Scherer Publishing, advertising and publication, $258.01; Softline Data, bill cards & envelopes, $210.50; Card Services, flowers for employee, $40.42; Total $149,049.44

Hicks moved to approve payment of $1,531.00 to the USDA for the lagoon payment. Seconded by York, all voting aye motion carried.

Moffitt moved to transfer $10,000 from the Sewer Debt Account to the General Fund to cover last month’s extra lagoon payment.

Law: In February they had 54 calls for service, 109 total events and made 16 arrests with 7 being for felonies and 9 misdemeanors. 

McCue moved to hire Isaiah Johnson as a part-time transport officer at 9.00 an hour. York seconded the motion, all voting aye, motion carried.

Emergency Management: Bennett County Emergency Manager Jeff Sisco asked the Council for a $1000 dollar donation to purchase equipment that would tie together the cell phone system to the state digital radio system. Total cost of the equipment would be $4200. With this equipment in place first responders could purchase a push to talk app for their smart cell phone that would allow them to communicate directly with Winner Dispatch with their cell phone. They would no longer need to use a radio to communicate with dispatch. There would be an initial one time charge of $10 to purchase the app and then a monthly charge of $7.00. 

Markota Roof Bid: Only one bid was received for the repair of the Markota roof. Performance Plus Insulation bid $26,500 to a maximum of $35,000 depending on the amount of damage he finds when he repairs the roof. This would come with a 20 year warranty. McCue moved to accept Performance Plus’s bid to repair the Markota roof. Hicks seconded the motion. All voting aye, motion carried.

Commercial Garbage: A complaint was received by the city office about the price of commercial garbage at $40 for a cubic yard. The business owner has less than a bag of garbage a month and thought that $40 a month was way too expensive. After some discussion, Alberto Salomon with Salomon Sanitation agreed to have a second commercial rate of $20.00 a month if they had the 95 gallon tote or a smaller container. 

Garbage Resolution & Contract: Mayor Rayhill read Resolution #2019-1 

RESOLUTION #2019-1

BE IT RESOLVED BY THE CITY OF MARTIN that the following RATES be adopted for use by the City of Martin in its operation.

Garbage Fees: FOR HOUSEHOLD TRASH: (Household trash will be defined as trash that can be picked up and placed in the trash compacting truck).

Single Family Residences: $20.00

Multiple Family: 1st unit $20.00

2nd unit: $20.00

Apartments: Per unit $20.00

Commercial Rate: $40.00 per cubic yard

Commercial Rate 95 Gallon Tote: $20.00

Garbage Fee: Per unit $2.22

These fees will become effective April 1st, 2019.

Dated this 18th day of March, 2019.

City Of Martin

ATTEST:

Gary Rayhill, Mayor

Jean Kirk, Finance Officer

Adopted: 3/18/19 

Published: 3/27/19 

Effective: 4/16/19

Hicks moved to approve Resolution #2019-1 with the updated commercial garbage rate change. Moffitt seconded the motion, all voting aye, motion carried.

The approval of the garbage contract with Salomon Sanitation was tabled until the meeting in April so that the contract can be changed to reflect the additional commercial garbage rate.

Boy Scout House: Mayor Rayhill read a letter from Janet Speidel and Joyce Wilson asking the City if they would consider taking possession of the Boy Scout House so that the Heritage Center could expand their museum. The American Legion Post 240 is considering selling the lot and building. Like with the Heritage Center the City would cover all the expenses. Mayor Rayhill informed the Council that the Girl Scouts are becoming active again could possibly want to use the building for their meetings. It was consensus of the Council to table this until more is known about what the Girl Scouts are going to do.

Loss Control Policies & Blood Bourne Pathogen Plan. McCue moved to approve the adult and minor ride along waivers, the media policy and the Blood Bourne Pathogen Plan. Hicks seconded the motion, all voting aye, motion carried.

Personnel: Hicks moved to go into executive session concerning personnel (SDCL 1-25-2.1) with the Mayor, Council, Foreman Noel, and Finance Officer Kirk. Moffitt seconded the motion all voting aye, motion carried. Into executive session at 6:40. Out of executive session at 7:12.

Hicks moved to change the personnel policy for Holiday pay to reflect the following: An employee that is required to work on a holiday will receive 8 hours holiday pay plus time and a half for any hours worked. McCue seconded the motion, all voting aye, motion carried.

Hicks moved to give both Mike Burke and Joe Marshall a 50 cent an hour raise. McCue seconded the motion, all voting aye, motion carried.

Hicks moved to hire Aaron Noel as temporary help at $12:00 an hour. Moffitt seconded the motion, all voting aye, motion carried.

April Clean Up Month: McCue moved to designate April as clean up month. City residents can take items to the landfill free of charge except for tires. Moffitt seconded the motion, all voting aye, motion carried.

Past Due Water Bills: Hicks moved to handle past due water bills as usual. Moffitt seconded the motion. All voting aye, motion carried

Adjournment: As there was no further business to come before the council at this time, motion to adjourn was entered by Moffitt.

The next city council meeting will be held April 10th at 5:30 p.m. at the Library Community Room.

Dated this 18th day of March, 2019

Gary Rayhill, Mayor

ATTEST:

Jean Kirk, Finance Officer

Published once at the total approximate cost of $126.00

Published: March 27, 2019

502 Second Avenue, Martin, SD 57551 • 605-685-6866 • booster@gwtc.net