Bennett County minutes 4-26-13

Proceedings

BOARD OF BENNETT COUNTY COMMISSIONERS

MINUTES OF PROCEEDINGS

FRIDAY, APRIL 26TH, 2013

MARTIN, SOUTH DAKOTA

The Bennett County Board of Commissioners met in regular session Friday, April 26, 2013 in the Commissioner’s meeting room.

The meeting was called to order at 9:30 a.m. by Chairman Rolf Kraft.

Commissioners present: Rolf Kraft, Dennis Gregg, Newton Cummings, Wayne Bond and Jason Fanning.

Others present: Susan Williams, Auditor; Jerry Bennett, Highway Superintendent; Bob Ceplecha, Area Resident.

Minutes Approved

The minutes of the regular April 15th, 2013 meeting were approved with a motion by Jason Fanning and a second by Wayne Bond.

All voted aye. Motion carried.

Board of Equalization Minutes Approved

The minutes of the April 15th, 2013 Bennett County Board of Equalization were approved with a motion by Dennis Gregg and a second by Newton Cummings.

All voted aye. Motion carried.

Highway Department

Highway Superintendent, Jerry Bennett, met with the Commissioners to report on current road work. Mr. Bennett informed the Board that Drobny Construction is working on installation of a new door to the back of the highway shop. There was also discussion concerning the condition of the Allen Road from the end of the new pavement through Allen. Bob Ceplecha, Area Resident, met with the Commissioners to discuss doing a cost share to lay gravel on the two miles of County road to his residence turn off. The Board explained that previously the Commissioners have had the resident buy and haul pit-run gravel and the Highway Department would help lay it down. Mr. Ceplecha agreed with the Board. Jason Fanning made a motion to agree with Bob Ceplecha purchasing pit-run gravel and hauling it to the two miles of County Road to the Bob Ceplecha residence turn off. Wayne Bond seconded.

All voted aye. Motion carried.

There was also discussion concerning a culvert and discussion about a complaint concerning a winrow on a road. Mr. Bennett stated he would check on the culvert and the winrow. 

It was reported that there were cracks in the new sidewalk on the East side of the Courthouse. Rosane Cement will be contacted.

Claims

The Commissioners reviewed claims. Jason Fanning made a motion to approve claims subject to delinquent taxes with a second by Dennis Gregg.

All voted aye. Motion carried.

General 101: (miles and meals included) March Payroll: Commissioners, $3,569.55; Auditor, $3,994.46; Treasurer, $3,055.18; States Attorney, $5,483.96; Gov. Bldg, $661.42; Director of Equalization, $1,923.08; Register of Deeds, $2,693.88; Veteran’s Service Officer, $612.06; Sheriff, $2,913.40; County Wide Law, $9,873.71; WIC, $744.60; Library, $2,588.34; Extension, $1561.60; Weed, $1,342.24; Coroner, $0.00; Election, $66.43.

Highway, 201: $10,270.85

Emergency & Disaster, 226: $652.86

24/7 Program, 248: $1,004.20

Security First Bank, Employer’s share of OASI: $3,703.66

Bennett County Medical & Retirement: $15,384.55

PENNINGTON CO CLERK OF COURTS, $300.00, BOND FOR RONALD BUSH; PENNINGTON CO CLERK OF COURTS, $130.00, BOND FOR SYLVESTER COTTIER; BENNETT COUNTY TREASURER, $332.22, PART PAYMET TAXES & ADV TAXES; SECRETARY OF STATE, $14.00, PISTOL PERMITS (2); ED JOHNSON, $817.14, REPLACE PAYROLL CHECK #52792; CORRECTIONAL RISK SERVICES, $167.40, INMATE MEDICAL; LUCAS HAMAR, $193.17, MICROSOFT OFFICE 2010; FRESHSTART, $54.00, LAW DEPT OIL CHANGES; AT&T, 93.63, LAW & HWY CELL PHONES; AT&T, 36.69, 911 SERVICES; AUDIO EDITIONS, 72.88, AUDIO BOOKS; AVAYA FINANCIAL SERVICES, 145.30, TELEPHONE LEASE; BACON REPAIR, 1,965.31, REPAIR #16; BAIR FORD MERCURY SALES, 7.35, REPAIR #25; BENNETT COUNTY BOOSTER, 601.55, LEGAL NOTICES; BENNETT COUNTY LIBRARY, 64.95, REIMB FOR LIBRARY SUPPLIES; BC SCHOOL DIST #3-1, 62,216.28, MARCH 2013 APPORTIONMENT; BENNETT COUNTY TREASURER, 174.19, ADV TAXES LESSERT, LANCE; BOB’S GAS SERVICE, 385.00, PROPANE FOR CAP; BRADLEY T. BORGE, 1,595.00, CRT APPT ATTORNEY FEES; BUTLER MACHINERY, 417.36, REPAIRS #18; CENTURYLINK, 123.15, 911 SERVICE UTILITIES; TINA CEPLECHA, 20.37, WITNESS FEE; CITY OF MARTIN, 9,778.00, HOMELAND SECURITY; CITY OF MARTIN, 93.28, WATER BILLS CRT HSE & CAP; CITY OF MARTIN, 7,464.46, MARCH 2013 APPORTIONMENT; COLE PEST CONTROL, 70.00, PEST REMOVAL; CONNECTING POINT, 280.00, COMPUTER VIRUS; CRAFTER’S CHOICE BOOK CLUB, 20.98, BOOKS; CROSSINGS BOOK CLUB, 18.98, BOOKS; CORRECTIONAL RISK SERVICES, 592.10, INMATE DOCTOR VISITS; RICHARD CUMMINGS SR, 45.39, REIMB FOR MOTEL ON JUV TRANS; JENNIFER L. CUMMINGS, 114.39, REIMB MICROSOFT ACCESS 2013; DAKOTA PLAINS LEGAL SERVICES, 1,675.52, CRT APPT ATTORNEY FEES; DEMCO, 21.93, LIBRARY SUPPLIES; DISCOVERY BENEFITS SIMPLY, 34.00, YEARLY FEE; DOUBLEDAY BOOK CLUB, 69.44, BOOKS; NATHAN EISENMENGER, 235.44, REIMB FOR TRAVEL 4 GRANT MEETI; EXECUTIVE MANAGEMENT, 28.86, ROD RECORDS MGMT; FALL RIVER COUNTY, 276.00, INMATE HOUSING; FRESHSTART CONVENIENT STORE, 36.00, COP CAR OIL CHANGES; THE GENERAL STORE, 139.13, HWY SUPPLIES & REPAIRS; GOLDEN WEST COMPANIES, 1,530.57, PHONE, FAX, INTERNET; GREAT WESTERN TIRE INC., 3,579.85, HWY & LAW TIRE REPAIRS; BETSEY HARRIS, 323.00, CRT APPT ATTORNEY FEES; HEARTLAND PAPER COMPANY, 230.08, COURT HOUSE SUPPLIES; INGRAM LIBRARY SERVICES, 307.09, BOOKS; MIKE JAGER, 50.00, FIXED COMPUTER VIRUS; DONALD A. JANZ, PH.D., 1,100.00, PSYCHOSEXUAL ASSESSMENT; TOM JEANS, 354.97, REIMB FOR CAR PARTS; KRATOVILS TRUE VALUE, 258.09, LIB,GEN GOVT BLDG SUPPLIES; KSL CORP., 1,785.00, CRT APPT ATTORNEY FEES; LACREEK ELECTRIC ASSOC., 4,701.57, ELECTRICITY; LIBERTY CAR WASH, 100.00, CAR WASH TOKENS; SOUTH DAKOTA, 50.00, MEMBERSHIP RENEWAL; LYNN’S DAKOTAMART, 66.68, LIBRARY SUPPLIES; BETH LYON, 29.95, REIMB FOR CLOVERBUD ACTIVITIES; MARCO, INC, 410.05, COPIER LEASE; MARTIN AUTO PARTS II, INC., 1,242.79, LAW & HWY REPAIR/MAINT SUPPLIE; MARTIN DRUG AND MERCANTILE, 19.84, LIBRARY SUPPLIES; MATTHEW BENDER & CO., INC., 36.49, LAW LIBRARY; MCLEODS PRINTING AND SUPPLY, 316.46, DOE SUPPLIES, AUD&TREAS CHECKS; MID-AMERICAN RESEARCH CHEMICAL, 168.34, DIESEL FUEL CONDITIONER; NEVE’S UNIFORMS INC, 34.95, SHIRT FOR CUMMINGS; OFFICE PRODUCTS CENTER, 78.96, LIBRARY SUPPLIES; PAHLKE LAW OFFICE, 177.80, CRT APPT ATTORNEY FEES; JOSEPH ASHLEY PARR, ESQUIRE, 8,385.54, CRT APPT ATTORNEY FEES; PAULA PEDERSON, 591.20, CRT APPT ATTORNEY FEES; PENNINGTON CO CLERK OF COURTS, 330.00, BOND FOR LESSERT & GOURD; PENNINGTON COUNTY SHERIFF, 675.15, INMATE TRAVEL; WINNER HEALTH MART PHARMACY, 947.49, INMATE TEST; PLIC-SBD GRAND ISLAND, 76.79, LIFE INSURANCE; PLIC-SBD GRAND ISLAND, 80.29, LIFE INS REPLACE CH# 52768; PROFESSIONAL PORTABLE X-RAY IN, 100.00, INMATE X-RAY; PSECO, 689.95, COP CAR UPGRADES; SALOMON SANITATION, 126.00, CRT HSE GARBAGE; SANBORN COUNTY, 51.72, ROD RIBBONS & LABELS; SD ASSOC OF ASSESSING OFFICERS, 28.00, SDAAO WORKSHOP COURSE; SD DEPARTMENT OF HEALTH, 31,011.93, MARCH 2013 TRANSMITTAL; SD DEPARTMENT OF HEALTH, 570.00, BLOOD ALCOHOL TESTING; SD ASSOC OF ASSESSING OFFICERS, 100.00, 2013 SDAAO ANNUAL CONFERENCE; SDACC, 373.57, QUARTERLY CLERP ASSESSMENT; SDACO, 525.00, 2013 SPRING WORKSHOP; SDACO, 142.00, MODERNIZATION & PRESERVATION; SECRETARY OF STATE, 28.00, PISTOL PERMITS; SECRETARY OF STATE, 14.00, PISTOL PERMITS X2; SERVALL, 177.00, CRT HSE RUGS,MOPS & SUPPLIES; SIRCHIE FINGERPRINTS LABORATOR, 76.21, LAW SUPPLIES; JEFF SISCOE, 44.45, REIMB MILEAGE DOE/ EDS POSTAGE; SUMMIT SIGNS & SUPPLY, INC, 95.00, SIGN FOR ROAD FAS14; UPSTART, 16.00, LIBRARY SUPPLIES; VALENTINE OFFICE SUPPLY, 754.49, OFFICE SUPPLIES; VOYAGER FLEET SYSTEMS INC, 1,309.78, LAW GAS; WALKER REFUSE, INC, 102.08, HWY GARBAGE; WESTERN SOUTH DAKOTA, 16,425.00, JUVENILE HOUSING; PAUL WILLIAMS, 16.23, REIMB FOR INMATE MEALS; WINNER POLICE DEPARTMENT, 43,253.00, INMATE HOUSING & CRT TRAVEL; WINNER REG EM SERV COMM CENTER, 3,446.24, MARCH 2013 FOR 911 LINES; LAVERN ARNOLD, 50.00, JUROR FEES; DAVID BAKLEY, 10.74, JUROR FEES; LARRY BEAR KILLER, 35.90, JUROR FEES; PATRICIA BECK, 14.44, JUROR FEES; MARY BECKER, 50.74, JUROR FEES; ANTHONY BRAVE, 10.74, JUROR FEES; MARY BUCHY, 18.88, JUROR FEES; JEFFREY CATCHES, 10.74, JUROR FEES; YOLANDO CLIFFORD, 24.80, JUROR FEES; ROBY COTTIER SR, 13.70, JUROR FEES; MARY COTTIER, 10.00, JUROR FEES; FAITH CROSS, 10.74, JUROR FEES; ILLA DILLON, 11.48, JUROR FEES; SALLY DOUTHIT, 21.10, JUROR FEES; RUDOLPH ESCAMILLA JR, 23.32, JUROR FEES; SAMUEL ESCAMILLA, 10.00, JUROR FEES; PEGGY FRALICK, 12.96, JUROR FEES; CHARLES GOTHERIDGE, 10.00, JUROR FEES; MARJORIE HARRISON, 50.74, JUROR FEES; JANELLE HAYNES, 50.74, JUROR FEES; BEVERLY HEATH, 61.10, JUROR FEES; KEVIN HODSON, 27.02, JUROR FEES; DANELLE JOHNSON, 11.48, JUROR FEES; JEFFREY JONES, 50.74, JUROR FEES; NATHELLE KAMERZELL, 55.92, JUROR FEES; ALBERT KELLEY, 10.74, JUROR FEES; LINDA KIEFER, 10.00, JUROR FEES; KATHLEEN KOUCOUREK, 61.10, JUROR FEES; AMIE KUXHAUS, 23.32, JUROR FEES; MICHAEL MARRS, 21.10, JUROR FEES; TAMMERA MARRS, 61.10, JUROR FEES; SHIRLEY MCCUE, 10.74, JUROR FEES; JOSEPH MELK, 10.00, JUROR FEES; JENNIFER NELSON, 28.50, JUROR FEES; TYCE NELSON, 11.48, JUROR FEES; NANCY PAULY, 15.92, JUROR FEES; BELINDA READY, 11.48, JUROR FEES; ERIN RED BEAR, 10.74, JUROR FEES; STEPHANIE RED WILLOW, 11.48, JUROR FEES; ROBERT REDDY III, 10.00, JUROR FEES; RENO RICHARDS, 27.76, JUROR FEES; KEITH RISSE, 50.00, JUROR FEES; HELEN ROMERO, 10.74, JUROR FEES; VICKIE ROSE, 50.00, JUROR FEES; DAVID SIX FEATHERS, 12.22, JUROR FEES; MICKIE THAYER, 61.84, JUROR FEES; SUSAN VOWELL, 10.74, JUROR FEES; LANEY WALN, 10.74, JUROR FEES; CRAIG WEST, 50.74, JUROR FEES; MARK WINTERS, 28.50, JUROR FEES; MELISSA YELLOW BOY, 24.80, JUROR FEES; JANELL YOHNER, 10.00, JUROR FEES.

Recess the Meeting

Wayne Bond made a motion to recess the meeting at 10:15 a.m. Jason Fanning seconded.

All voted aye. Motion carried.

Chairman Rolf Kraft called the meeting back to order at 10:35 a.m.

General Fund Surplus and Budgets

Auditor Susan Williams presented the General Fund Surplus Analysis for March 31st, 2013. Jason Fanning made a motion to accept the General Fund Surplus Analysis for March 31st, 2013 as per SDCL 7-21-18.1 Dennis Gregg seconded.

All voted aye. Motion carried.

BENNETT COUNTY 

GENERAL FUND SURPLUS ANALYSIS

DATE MARCH 31, 2013 

ASSETS: 

10100 Cash 254,302.12 

10200 Cash Change 350.00 

10500 Savings Certificates 

10600 Cash with Fiscal Agent 

10700 Restricted Cash in Banks 

10800 Taxes Receivable--Current 1,136,675.76 

10900 Estimated Uncollectible Taxes Receivable--Current 

31,274.74 

11000 Taxes Receivable--Delinquent 

11100 Estimated Uncollectible Taxes Receivable--Delinquent 

11400 Judgment Receivable 

11700 Accounts Receivable 

13500 Interest Receivable 

15100 Investments 

TOTAL ASSETS 1,422,602.62 

LIABILITIES AND EQUITY: 

20100 Claims Payable 90,787.15 

20200 Accounts Payable 

20800 Due to Other Funds 543,535.00 

20900 Due to Other Governments 

21600 Accrued Wages Payable 

21700 Payroll Withholding Payable 

22300 Revenues Collected in Advance 

22400 Deferred Revenue 1,167,950.50 

FUND BALANCES: 

27300 Nonspendable 

27400 Restricted 

27500 Committed (list) 

27600 Assigned 

27601 Subsequent Year’s Budget (one of the following three) 

March - 3/4 of the current year 1,119,814.50 

27602 Capital Outlay Accumulations 

27700 Unassigned (1,499,484.53) 

TOTAL LIABILITIES AND EQUITY 1,422,602.62 

Following Year’s General Fund Budget (use current year for March analysis) 1,493,086.00 

The unassigned fund balance, account 27700, divided by the following year’s General Fund budget resulting in the fund balance percentage -100.43% 

Mrs. Williams informed the Commissioners that with the excessive spending for the Jail, Court Appointed Attorneys and Juvenile costs the amount of funds in the General Fund have been reduced drastically since March of 2012. The Board discussed the fact that at the rate for inmate care and inmate medical costs and court costs and attorney costs the budget will be over budget soon and the juvenile detention budget has already spent $93,540.00 and the original budget was $56,800.00. The Board expressed frustration at having no control over these budgets.

At the request of Auditor Susan Williams, Dennis Gregg made a motion to approve an automatic supplement to the law department budget for $9,778.00 for funds received from Homeland Security for the purchase of software for a records management system shared between the City Police Department and the County Law Department. Newton Cummings seconded.

All voted aye. Motion carried.

Close

There being no further business to come before the Commissioners, Wayne Bond made a motion to adjourn with a second by Jason Fanning.

All voted aye. Motion carried.

BOARD OF BENNETT COUNTY COMMISSION

 Rolf Kraft, Chairman

ATTEST:

Susan Williams, Auditor

The next meeting will be Wednesday, May 1st, 2013 at 9:30 a.m. in the Commissioner’s meeting room.

Published once at the total approximate cost of $170.50

Published: May 8, 2013

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