Proceedings: City of Martin 5-8-19

Proceedings

Regular Session

Wednesday May 8, 2019

The Martin City Council met in Regular Session on Wednesday, May 8, 2019 at 5:30 p.m. in the city office at 101 Main Street.

Mayor Gary Rayhill called the meeting to order with council members Gregg Claussen, Tootie Moffitt, Walter York, Angie Hicks, Chuck Gotheridge, and Shirley McCue present. Absent, none.

Others present were, Marj Frew, with the Bennett County Booster, Anna Salomon, Matt Risse, Rich Toczek, Susan Palmer, Cindy Knecht, Lanie Fanning, Police Chief Brandon Petersen, City Attorney Sara Frankenstein, Bennett County States Attorney Sara Harris, Amanda LaCroix, and Finance Officer Jean Kirk.

Approval of Agenda: Hicks moved to approve the agenda with flexibility. York seconded the motion. All in favor, motion carried. 

Minutes: York moved to approve the minutes of the April 15th meeting. Moffitt seconded the motion, all voting aye, motion carried. 

Finance Officer’s Report: Claussen moved approve the Finance officer’s report for April. Seconded by McCue, all voting aye, motion carried. 

Beginning Balance On Hand $2,258,148; April Receipts 131,108; Total to be accounted for 2,389,256; Transfer In 23,978; Transfer Out 23,978; Disbursements 148,222; Outstanding Warrants 14,219; CD & Petty Cash 18,219

Claims May 2019: The claims were reviewed by the council. York moved to pay all the May claims. Seconded by Hicks, all voting aye, motion carried. 

April Wages, General Fund, $25,590.10; April Wages, Enterprise fund, $12,373.26; April withholdings, wage withholdings, $7,721.92; Aflac, insurance, $477.57; Assurity Life, insurance, $18.10; SD Retirement, retirement, $4,117.12; AT&T Mobility, cell phones, $136.34; Marco, Copier leases for office & cops, $206.49; Brandon Petersen, postage, $19.95; Thomas Chester, meals, $15.24; City of Martin, water bill, $73.72; Health Pool of South Dakota, health insurance, $4,193.70; Marco, Copier leases for office & cops, $206.49; City of Martin Savings, savings, $14,022.40; Bob’s Gas, propane for shop, $321.32; Butler Machine, parts for loader, $40.93; Hawkins, cylinder rental & water supplies, $855.75; City of Martin, water bills, $228.87; True Value, supplies, $101.54; Drobny Construction, Llawn maintenace at museum, $122.40; Martin Auto Parts, filters, parts & supplies, $1,154.33; SD Dept of Environment & Natural Resources, storm water discharge permit for water project, $250.00; Lacreek Electric, electric bill, $6,640.57; General Store, supplies,, $425.94; Great Western Tire, new tires for pickup, $702.36; Jean Kirk, mileage and meal for workshop, $113.05; Jenner Equipment, parts for bobcat, $885.73; Northwest Pipe Fittings, water supplies, $9,011.01; Postmaster, postage for bills and bill cards, $195.00; Quill Corporation, new computer, $680.04; Sanitation Products, 10 trash totes, $864.04; SD Gov’t Finance officers Assoc, finance officers school, $150.00; SD Dept of Revenue, garbage sales tax, $370.97; SD Dept of Revenue, water tests, $43.00; Servall, mats & rugs for office & police, $114.70; City Special Acct, reimbursement for postage & car wash tokens, $68.35; Golden West Telecommunications, phone & internet, $745.88; High Plains Animal Clinic, dog pound, $165.00; GE Associates, snow repairs, $269.88; Paul Noel, meals, $24.03; Kadrmas Lee and Jackson, engineering for water project, $1,028.07; SD One Call, one calls, $5.25; OST Energy Acct, WAPA credit, $295.19; Godfrey Brake, brakes for snow truck, $929.70; Gunderson, Palmer, Goodsell & Nelson, attorney fees, $2,808.27; Voyager Fleet System, fuel for vehicles, $1,511.92; Salomon Sanitation, garbage service, $7,680.00; Kadoka Oil LLC, diesel fuel, $2,325.00; Card Services, door hangers & straps, $287.04; AT&T Mobilit, aircards for cops, $130.94; Softline Data, bill cards, $217.00; Brandon Petersen, motel room for conference, $57.00; Bennett County Rural Health Clinic, Hep B shot, $158.00; Valley Green Farms, fertilizer for parks, $1,600.00; Scherer Publishing, advertising and publication, $146.30; TranSource, parts for Volvo loader, $60.55; Northern Plains LLC, water project pay request #1, $120,440.48; Total $233,397.80

McCue moved to approve the payment of $1163 to the USDA for the Lagoon payment. Hicks seconded the motion. All voting aye, motion carried.

Poppy Day Proclamation: Mayor Gary Rayhill proclaimed May 24, 2019 National Poppy Day to honor all who have died in service to our country and also showing support for living veterans, service members and their families. After the Mayor signed the proclamation Ms. Laney Fanning handed out some poppies.

Malt Beverage Hearing: A malt beverage hearing was held for the Family Dollar Store. They were applying for a Retail (on-off sale) Malt Beverage and SD Farm Wine License and a Wine and Cider License. Matt Risse owner of Bros Inc, Rich Toczek owner of Sportsman’s Lanes and Susan Palmer owner of H&H all had objections to Family Dollar acquiring a malt beverage license and a wine and cider license. Their main objection was management of the store. They also stated that issuing one more malt beverage license would not make the City any more money, there was only so much beer that could be sold in Martin. McCue moved to deny the malt beverage and wine applications for the Family Dollar Store. Claussen seconded the motion, all voting aye, motion carried. 

Annual Report: Jim Gardner presented the City of Martin’s Annual report for 2018. The All fund showed a positive in the fund balance compared to last year. The Markota Fund is the only fund with a negative balance. The total of long term debt is $940,903. York moved to approve the Annual Report. Hicks seconded the motion, all voting aye, motion carried.

Rural Attorney Recruitment Program: Pat Goetzinger an attorney with Gunderson, Palmer, Nelson and Ashmore joined the meeting by telephone. He explained to the Council the Rural Attorney Recruitment Program. This program gave monetary assistance to the lawyer in exchange for 5 years of service in an underserved, rural location. After becoming licensed in SD the attorney must live and practice full time in the community for 5 consecutive years. Each year for 5 years the attorney will receive $12,513.60. The Unified Judicial System pays 50 percent, the State Bar of SD pays 15% and the local community must pay 35 percent. The community’s total 5 year commitment is $21,899. Amanda LaCroix started practicing here June 5, 2018 and has an office in the Court House. Fred and Luella Cozad felt very strongly about this program and pledged $10,000 to help Bennett County pay for their share. Mr. Goetzinger asked the City Council if they would consider splitting the cost with the County for the remaining share, each entity would pay $1189.38 per year for 5 years. Hicks moved to pay the $1189.38 per year for 5 years. Claussen seconded the motion, all voting aye, motion carried.

Law: There were 164 total events for April with 73 calls for service and 19 arrests, six of those being felony arrests. Chief Petersen informed the Council that he is looking into the possibility of buying the surplus cop car from the County and then one more vehicle sometime in the future. He will have more information for the next meeting.

McCue moved to go into executive session concerning personnel (SDCL 1-25-2.1) with Mayor, Council, City Attorney, Finance Officer, and Chief of Police. York seconded the motion. Into executive session at 6:17 p.m. Anna Salomon was invited into the executive session at 6:21. Out of executive session at 6:53. No action taken.

Extend Free Clean Up: Because of all the bad weather in April and May McCue moved to extend free clean up through the month of June. Hicks seconded the motion, all voting aye, motion carried.

Adjournment: As there was no further business to come before the retiring council a motion to adjourn was entered by Hicks.

Mayor Rayhill called the City Council meeting to order. 

Oath of office was given to Gary Rayhill for a two year term for Mayor, Tootie Moffitt, Council Member Ward I for a two year term. Angie Hicks for a two year term for Ward II, Walter York for a two year term in Ward III and Gregg Claussen for a one year term in Ward III.

Election of Council President: A motion was entered by Hicks and seconded by McCue to nominate Walter York as Council President. As no other nominations were made the council voted. All voting aye, motion carried.

Election of Council Vice President: A motion was entered by McCue and seconded by Hicks to nominate Cecilia Moffitt as Council Vice President. As no other nominations were made the council voted. All voting aye, motion carried.

Committee assignments: Audit & Finance; Shirley McCue and Tootie Moffitt. Airport; Chuck Gotheridge, Tootie Moffitt & Gary Rayhill. City Improvement; Shirley McCue & Gregg Claussen. Economic Development: Angela Hicks, Tootie Moffitt and Gary Rayhill. Hodson Park; Shirley McCue & Gary Rayhill, Herb Hodson & Clarence Allen. Law Grievance, Enforcement, & Fire; Walter York, Gregg Claussen, & Angela Hicks. Liquor & Dakota; Chuck Gotheridge & Gary Rayhill. Parks & Recreation; Walter York & Gary Rayhill. Wage and Personnel Angela Hicks & Walter York. Utilities (water, sewer) Walter York & Chuck Gotheridge. Street & Alleys; Angela Hicks & Gregg Claussen. Ordinances & Building permits; Shirley McCue, Angela Hicks & Gregg Claussen. Health Sanitation, & Recycling; Walter York & Chuck Gotheridge. Board of Appeals; City Council. Heritage Center; Shirley McCue, Tootie Moffitt & Joyce Wilson. Code Enforcement; Gary Rayhill, Tootie Moffitt & Chuck Gotheridge. Building, Health, and Sanitation Official; Jason Bustin and Hanna Brown. McCue moved to approve committee assignments with a second by York. All voting aye, motion carried

Official Depository: McCue moved with a second by Hicks to designate Security First Bank the Official Depository for the City of Martin. All voting aye, motion carried.

Official Newspaper: McCue moved with a seconded by Hicks to designate the Bennett County Booster as the Official Newspaper of the City of Martin. All voting aye, motion carried.

City Attorney: Mayor Rayhill appointed Sara Frankenstein city attorney. McCue moved to approve the appointment with a second by Moffitt. All voting aye, motion carried.

Resolution 2019-2: A motion was entered by McCue and seconded by York to approve Resolution 2018-1. All voting aye, motion carried.

RESOLUTION #2019-2

BE IT RESOLVED by the Martin City Council, Martin, South Dakota, that Security First Bank of Martin, South Dakota, has been designated as the Official Depository for all the funds of the City of Martin.

BE IT RESOLVED that in regards to various accounts that the City of Martin has on deposit with Security First Bank that the following procedure be adopted in regards to requirement of signatures:

General Checking Account: 2 signatures required. Names on signature cards being that of the Mayor Gary Rayhill, Council President Walter York, Finance Officer, Jean Kirk and Assistant Finance Officer Tiffany Pettit.

Special Checking Account and Meter Deposit Checking Account: 1 signature required. Names on signature cards being that of Finance Officer Jean Kirk and Assistant Finance Officer Tiffany Pettit.

All Other Accounts, be it First Plus Checking, Pass Books Savings, CD’s, etc., shall be by transfer only into the General Checking Account by Martin City Council approval. 1 Signature required. Names on signature cards being that of the Finance Officer Jean Kirk.

BE IT RESOLVED that the City of Martin is authorized to use a custodial account offered by Security First Bank within which Security First Bank arranges for deposited funds to be placed in one or more federally insured financial institutions pursuant to the provisions South Dakota Statue §4-5-6.1.

BE IT RESOLVED that the Finance Officer Jean Kirk is authorized to open new checking or savings accounts for the City of Martin, if they are so needed.

BE IT RESOLVED that the Mayor Gary Rayhill or Council President Walter York along with the Finance Officer Jean Kirk be authorized to borrow money on behalf and in the name of the City of Martin, sign, execute and deliver promissory notes of evidence of indebtedness, with approval of the Martin City Council. 2 signatures required.

BE IT FURTHER RESOLVED that this resolution shall continue to have effect until express written notice of its rescission or modification by the Martin City Council, has been received and recorded by Security First Bank of Martin, South Dakota.

Dated this 8th day of May, 2019

Mayor, Gary Rayhill

ATTEST:

Jean Kirk, Finance Officer

Water Project Pay Request #1: Claussen moved to approve paying Pay Request #1 to Northern Plains for the water project of $120,440.48. Hicks seconded the motion, all voting aye, motion carried.

Cold Mix & Chips Bids: Simon Company submitted the only bids for the cold mix and oil. York moved to accept the bid of $107 a ton for the cold mix and $16.50 a ton for chips and $2.15 a gallon for the emulsion oil. McCue seconded the motion, all voting aye, motion carried.

Cold Mix Hauling Bids: Brent Weber Livestock and Ceplecha Trucking submitted bids for hauling the cold mix and chips. York moved to accept the bid from Brent Weber Trucking of .145 per ton mile. McCue seconded the motion. All voting aye, motion carried.

Building Permits: Three building permits were reviewed. Tammy Red Owl and Leslie Ferguson at 500 Easy Street are adding an addition to their home. Carol Palmer at 204 Bennett Ave is moving in a double wide trailer, and Sky Garner at 403 A Dorothy Street would like to renew his building permit for a tiny home for 9 more months. York moved to approve all three building permits with the stipulation that no city property or trees be destroyed when the double wide trailer is moved in. Hicks seconded the motion, all voting aye, motion carried. 

Malt Beverage License Renewals: A motion was entered by York and seconded by Hicks to approve the renewal of the Retail (on-off sale) malt beverage and SD Farm Wine Licenses for Sportsman’ Video Inc, Lynn’s Dakotamart, American Legion Post 240, Susan’s H&H, Yes Way Convenience Store, Yes Way Truck Stop, Bro’s Inc, and Bennett County Golf Assn. All voting aye, motion carried. 

Pool & Lifeguards: A motion was entered by York and seconded by McCue to hire the following swim personnel. Jennifer May as pool manager at $11.47 an hour; life guards; Nichole Goetzinger at $9.85 and Tabitha Pettit at $9.58 an hour, Jessica Begeman and Josie May at $9.34 an hour. Baily May and Rachel Ireland at $9.10 an hour. All voting aye, motion carried.

Past due Water Bills: The past due water bills were reviewed by the council. A motion to handle as usual was entered by McCue and seconded by Hicks. All voting aye, motion carried.

Adjournment: As there was no further business to come before the council at this time, motion to adjourn was entered by Hicks.

The next city council meeting will be held Friday June 14th at 5:30 p.m. at the Library community room.

Dated this 8th day of May, 2019

Gary Rayhill, Mayor

ATTEST:

Jean Kirk, Finance Officer

Published once at the total approximate cost of $164.43

Published: May 29, 2019

502 Second Avenue, Martin, SD 57551 • 605-685-6866 • booster@gwtc.net