Proceedings: BCSD 7-18-19


Bennett County School District 3-1

Board Of Education Minutes

Annual Meeting

July 18, 2019

The Annual meeting of the Bennett County School District 3-1 was called to order by Chairman Mike Olson at 5:01 p.m. The Pledge of Allegiance was led by Board President Olson. Board members present: Alexander, Fanning, Olson, and Huber. Absent: Petrak. Administration present: Superintendent Stacy Halverson, Federal Programs Director, Belinda Ready, Business Manager Jolene Robinson and Karen Coyle. Administration absent: Jr. High Principal, Jon Pierson, Secondary Principal, Nick Redden, Elementary Principal, Amie Kuxhaus. Others present: Tim Huether, Bob Toczek, Kasi Harris, Stacy Allen, Tim Cheever, Steve Ivey, and Mike Jubie. 

192.0-19 Fanning moved to approve the agenda, seconded by Alexander. All voting aye, motion carried.

Public hearing was held of the proposed budget for the 2019-2020 school year. 

193.0-19 Alexander moved to approve the consent agenda, seconded by Huber. All voting aye, motion carried.

193.1 Minutes of Regular meeting, June 17, 2019

193.2 Claims for June, 2019

194.0-19 Alexander moved to withdraw $500,000 from FIT Money Market Account to Security First Checking Account, seconded by Fanning. All voting aye, motion carried.

195.0-19 Alexander moved to transfer $715,604 from Fund 27 Impact Aid for the 2018-2019 year.

195.1 $400,000 to General Fund

195.2 $200,000 to Capital Outlay

195.3 $ 75,000 to Special Education

195.4 $ 20,604 to Fund 42

195.5 $ 10,000 to Fund 44

195.6 $ 10,000 to Food Service

Seconded by Huber. All voting aye, motion carried.

196.0-19 Alexander moved to adjourn the meeting at 5:04 p.m., seconded by Huber. All voting aye, motion carried.

Business Manager Robinson called the meeting to order at 5:05 p.m. 

Business Manager Robinson administered oath of office to Josh Fanning, who is beginning a 2 year term and Kasi Harris,who is beginning a 3 year term.

1.0-20 Business Manager Robinson opened the floor for nominations for position of Board Chairman. Alexander moved to leave the present Board Chairman as is, Mike Olson, motion seconded by Fanning. No further nominations were made. All voting aye for the nomination of Mike Olson to remain board chairman, motion carried. 

Business Manager Robinson turned board proceeding over to the board chairman, Mike Olson.

2.0-20 Alexander moved to appoint Josh Fanning as vice chairman, no other nominations received, seconded by Huber. All voting aye, motion carried.

3.0-20 Huber moved to approve the agenda, with the following change: 7 air conditioners will be surplused instead of 8. Seconded by Harris. All voting aye, motion carried.

No Conflict of interest.

No communication from the public.

4.0-20 Alexander moved to approve the consent agenda, seconded by Huber. All voting aye, motion carried.

4.1 July, 2019 claims

Checking 1 Fund: 10 General Fund; Pest Control, 4 Seasons, 150.00; MGSFire Alarm/BCHS Fire Alarm, ADTECH Inc, 195.24; Board Mileage, Alexander, Todd, 2.52; Computer Equipment, Apple Computer, 996.68; District P/I, Apptegy, 6,000.00; 19-20 Dues, Associated School Boards, 1,390.17; Legals & Minutes, BC Booster II, 211.21; Postage, BC School-Trust & Agency, 2,493.52; Employee Physical/CDL Physical, Bennett County Rural Health Clinic, 297.00; Registration/Band Institute Registration, Bolzer, Jill, 253.98; Prof/Tech Services, BW Gas & Convenience Retail, 339.00; Parent Mileage, Byrne, Janelle, 360.36; MGS Sel Travel/Sel Travel, Byrne, Melissa, 558.51; Fuel, Cardmember Service, 245.09; Legion Water, City Of Martin, 959.49; Maint Agreement/MGS Tech Supplies, Computer Village, 16,095.00; BO Supplies, Coyle, Karen, 23.96; Repairs & Maint, Culligan Water Conditioning, 16.00; Bus Repair, Denny Menholt Chevrolet-Cadillac, 58.38; Phone, Donovan, Kenneth, 40.00; Board Mileage, Fanning, Josh, 11.76; Title Director Travel/District Title I Director/Travel, FNB Visa, 10,491.99; Maint Supplies, General Store, The, 112.58; Phone, Golden West Inc., 1,387.10; Labor/Bandwidth, Golden West Technologies, 1,442.50; Bus Alignment/Tires, Great Western Tire Inc., 645.24; Phone, Halverson, Stacy, 40.00; MGS Sel Travel, Harris, Donna Rae, 221.00; Wrestling Supplies, Hauff Mid-America Sports, 230.74; Maint Supplies, Hillyard/Sioux Falls, 381.77; Girls Activity Supplies/Boys Activity Supplies, Hudl, 4,558.01; BCHS Supplies/MGS Supplies, Innovative Office Solutions, 292.36; BCHS Supplies, J.W. Pepper & Son,Inc, 84.79; Legal Fees, Johnson, Pochop & Bartling, 745.96; BCHS Act Supplies, Jones School Supply, 132.23; BO Backup, KT Connections, 30.00; Legion Electric, Lacreek Electric, 11,215.28; Supt Travel, Lodge At Deadwood, The, 1,932.00; Fuel, Lynn’s Dakotamart, 1,108.66; Bus Supplies, Martin Auto Parts II, 552.10; Fire Alarm Monitoring, Midwest Alarm, 97.62; BCHS Title I Travel, Milledge, Cora, 224.00; 19/20 Membership Dues, National Indian Impacted Schools Association1,500.00; BCHS Assessments, NWEA, 6,460.00; Supplies, Office Shop Inc, 32.80; Board Meeting, Olson, Michael, 2.94; Maint Supplies, Panhandle Sales & Service, LLC, 14.00; MC Sel Travel, Pierson, Sunny, 208.00; BCHS Supplies, Popplers Music Inc., 22.95; BCHS Teacher/Mentor Travel, Ramada Inn - Sioux Falls, 668.00; Maint Supplies/Repairs & Maint, Rasmussen Mechanical Services Inc, 2,359.01; Recertification FB Helmets, Riddell/All American, 1,370.54; MS Sel Travel, Risse, Sadia, 221.00; Legion Garbage, Salomon Sanitation, 1,280.00; Dues & Fees, School Administrators Of SD, 125.00; MS Supplies/Jag Supplies/BCHS Supplies/Vo-Ag Supplies, School Specialty, 3,104.17; Membership, SD Teacher Placement, 435.00; Rug Service, Servall Uniform & Linen Supply, Inc, 55.78; District Title I P/D, Smekens, 1,260.00; Web Link Module, Software Unlimited Inc., 2,212.00; Vo-Ag Supplies, South Dakota Assoc. For Career & Tech Ed, 322.00; BCHS Supplies, Supreme School Supply Co, 61.83; BCHS Tech Supplies, SYNCB/Amazon, 2,034.54; MGS Sel Travel, Tetrault, Tabitha, 221.00; BO Services, Time Management Systems, 96.90; Phone, Toczek, Robert, 40.00; Maint Supplies, True Value Hardware, 693.73; BO Supplies, Valentine Office Supply, 17.99; BCHS Title I Travel, Waln, Duke, 194.00; Dues, Winner School District 59-2, 4,500.00; Bus Brakes, Yesway, 574.82; Fund Total: 96,711.80; Checking 1 Fund: 21 Capital Outlay; Computer Licensing Fees, Abcteach LLC, 250.00; Computer Equipment, Apple Computer, 35.32; Computer Licensing Fees, Apptegy, 4,350.00; Computer Equipment, Computer Village, 19,170.95; Circuit Board, Culligan Water Conditioning, 695.00; Library Media, FNB Visa, 295.79; Shop Windows, General Store, The, 1,113.82; Computer Licensing Fees, Liminex, Inc. Dba Go Guardian, 1,851.20; Bus, North Central Bus Sales, 97,731.00; BCHS Copier Lease, Office Shop Leasing, 573.45; Football Field Fence, Reinert, Pete, 10,564.00; Computer Licensing Fees, Starfall Education, 270.00; Computer Equipment, SWIVL, 880.65; Computer Equipment, Vivacity Tech PBC, 750.00; Computer Licensing Fees, Vocabulary And Spelling City, 540.00; Fund Total: 139,071.18; Checking 1 Fund: 22 Special Education Fund; Sped Director Travel/Sped Director Supplies, Allen, Stacy, 543.01; Sped Services, Autism Behavioral Consulting, 160.00; Sped IPad Data, BC School-Trust & Agency, 209.60; Tuition, Children’s Care Hospital And School, 4,950.00; MGS Sped Services, Children’s Care Hospital, 2,922.00; Sped Director Travel, FNB Visa, 1,154.78; BCHS Sped Travel, Miller, Patricia, 45.00; Sped Travel, Ponzio-Janis, Marlene, 45.00; MGS Sped Supplies/Sped Director Supplies, School Specialty, 288.95; Residential, SD Dept Of Human Services, 7,313.63; Speech, Three Rivers Special Services Coop, 56.83; Fund Total: 17,688.80; Checking  1 Fund: 44 BCHS Gym & Fitness; Schematic Design, Upper Deck Architects, Inc, 4,841.41; Fund Total: 4,841.41; Checking 1 Fund: 51 Food Service; Freezer, Heart City Plumbing & Heating, 763.55; Kitchen Hood Cleaning, Steam Cleaning Specialist, 1,800.00; Fund Total: 2,563.55; Checking Account Total: 260,876.74; Checking 2 Fund: 71 Trust And Agency; National Honor Society, Badlands Quilting, 106.48; Key Deposit, Claussen, Steve, 75.00; National Honor Society, Martin Auto Parts II, 159.73; Annual 403(B)/Administration, Plan Services, 100.00; Lura Usselman, VSP Vision Service Plan, 15.86; Fund Total: 457.07; Checking Account Total: 457.07

A presentation by Tim Cheever, Upper Deck Architect, on the proposed BCHS Gym and Fitness building project. Schematic drawing of the building project was presented. Steve Ivey explained how the process works with a CMAR (Construction Manager at Risk). A proposed schedule was also presented on the beginning and completion of the project. A special board meeting was set for August 5 at 5:00 to move on the proposed project.

5.0-20 Administrative reports. 

Board President Olson reported that July 22 is the annual 3-Rivers Cooperative annual meeting in Philip, he had reconciled the bank statement with Jolene, Josh has bills for August and Karen will send a reminder to him. 

Superintendent Halverson reported that the summer projects are moving along well, the parking lot at the middle school will be completed before school begins, and the outside wall repairs at the elementary will probably not be completed until after school begins, as this will not affect students. The weather has been a deterrent to these projects. We currently have a need for a kitchen helper/cook and coaching position openings. The in-service agenda will go to staff at the end of July, August 14 & 15 is the staff inservice, August 12 is a new staff mentoring meeting, and we are finalizing the new website/app. Lightning from the recent storms has done damage to the Legion air conditioning and the fire alarm panel at the elementary, and the Legion tree will be removed as with each storm more large branches are being broken off. 

Federal Programs Director Ready reported on curriculum, mentoring, parent engagement, professional development and technology, the library has had good participation in the summer reading programs, and there are some new additions to the reading collection, August 15 will be the Back to School Open House at each building.

6.0-20 Moved by Alexander, seconded by Huber to approve the consent agenda for the following appointments. All voting aye, motion carried.

6.1 Designated District Representative-Stacy Halverson

6.2 Director of School Lunch-Amie Kuxhaus

6.3 Custodian of Trust and Agency Funds-Jolene Robinson/Karen Coyle

6.4 Asbestos Coordinator-Gary Snow & Associates

6.5 Truancy Officer - Building Principals

6.6 Authorize Supertintendent Halverson as the Board’s designee to sign the consolidated federal programs applications. 

6.7 Designate Security First Bank as the official depository for district funds with alternate of SD Public Funds Investment Trust.

6.8 Set monthly board meeting time and dates as the third Monday of each month at 5:00 p.m., and the location will be the meeting room in the Library Community Room.

6.9 Designate Bennett County Booster II as the official district newspaper.

6.10 Appoint Rodney Freeman of Huron as the district legal counsel. 

6.11 Authorize the Business Manager to invest district funds in institutions which serve the greatest advantage to the district. 

6.12 Authorize the Superintendent or his designee to close school in an emergency or inclement weather.

6.13 Establish the following chain of command: Board of Education, Superintendent, High School Principal, Elementary Principal, and Business Manager.

6.14 Appoint Jolene Robinson, Cally Drobny and Linnae Slattery as appraisers.

6.15 Appoint 504 coordinator: Amie Kuxhaus, K-5, Jon Pierson, 6-8, Nick Redden, 9-12.

7.0-20 Moved by Fanning, seconded by Huber to approve the following committee appointments. All voting aye, motion carried.

7.1 Building & Grounds Committee – Alexander and Fanning

7.2 Negotiations Committee – Huber & Harris

7.3 County Library – Belinda Ready

7.4 Staff Development/Professional Development & Curriculum – Alexander and Harris

7.5 School Wide Title Representative – Huber

7.6 Technology - Olson

8.0-20 Moved by Fanning, seconded by Alexander to approve the following district policies. All voting aye, motion carried.

8.1 Middle School Student Handbook 

8.2 Board Policy Handbook 

8.3 Special Education Handbook

8.4 Elementary Student Handbook 

8.5 High School Student Handbook

8.6 Wellness Handbook

8.7 HACCP Policy

8.8 Children’s Internet Protection Act (CIPA) policy 

8.9 Indian Policy and Procedure Policy

8.10 Special Education Comprehensive Plan

9.0-20 Moved by Alexander, seconded by Huber to approve the following pricing policies for 2019-2020 school year. All voting aye, motion carried.

9.1 Admission prices

High school admission; Adults daily-$5.00; Students daily-$3.00; Senior Citizen-$3.00

9.2 Season Activity Passes

Adults-$45.00; Senior Citizens-$25.00; Student 7-12-$20.00; Student K-6-$14.00; Family Pass - $135.0

9.3 Mileage Reimbursement (State Rate) - $.42 per mile 

9.4 Per Diem In-State: Breakfast-$6.00, Lunch-$11.00, Dinner-$15.00, Rooms-Actual cost 

Out-State: Breakfast-$10.00, Lunch-$14.00, Dinner-$21.00 Rooms-Actual cost

State contest travel per diem, student: $10.00 per meal

9.5 School lunch prices: 

No charge for student lunches or breakfast as the school will be participating in the CEP (Community Eligibility Provision).

Extra milk $ .50

Regular Lunch – Adults $3.75 

Breakfast – Adults $2.50

10.0-20 Moved by Alexander, seconded by Fanning to accept the following contracts for the 2019-2020 school year. All voting aye, motion carried.

10.1 Kolette Struble, Elementary Music

10.2 Amanda Geyer, Student Success Coordinator, $13.50 per hour

10.3 Gary Alexander, Head Volleyball Coach, $3,675.00

10.4 Sunny Pierson, Little Warriors Volleyball, $800.00

11.0-20 Alexander moved to surplus the following from inventory, seconded by Fanning. All voting aye, motion carried.

11.1 2 filing cabinets

11.2 7 – 110 Window Air Conditioners

11.3 1 – 220 Window Air Conditioner

12.0-20 First reading of Policy ACAB, Prohibition Against Aiding or Abetting Sexual Abuse.

13.0-20 Huber moved to approve home school exemption for high school student, 20.3, for the 2019-2020 school year, seconded by Fanning. All voting aye, motion carried.

14.0-20 Fanning moved to enter executive session at 6:40 for personnel matter pursuant to SDCL (1-25-2(1) and consultation with legal counsel pursuant to SDCL (1-25-2(3), seconded by Alexander.

All voting aye, motion carried. Chairman Olson declared out of executive session at 7:03.

15.0-20 Huber moved to adjourn the meeting at 7:09, seconded by Huber. All voting aye, motion carried.

Mike Olson, Board Chairman

Jolene Robinson, Business Manager

Published once at the total approximate cost of $179.55

Published: July 24, 2019

502 Second Avenue, Martin, SD 57551 • 605-685-6866 •