Three Rivers Special Services Cooperative
Annual Board Meeting
July 22, 2019
The Three Rivers Special Services Annual board meeting was held Monday, July 22, 2019, 5:00 p.m. MT at the Philip Ambulance Service meeting room, Philip, SD.
The meeting was called to order by Chairperson Mike Olson with member’s present answering roll call. Present were: Casey Griffith, Ann Geisler, Bill Hutchinson, Mark DeVries, Mike Olson. Absent: none. Also present Kathy Arthur - Business Manager, Julie Mathiesen – Executive and incoming board member Jessie Tucker.
All motions are to be considered unanimous unless otherwise stated.
1000-20 Motion by Hutchinson, seconded by Griffith, to approve agenda as presented.
Recognize Guest/Public Input - None
Conflict of Interest Disclosures – None
1001-20 Motion by DeVries, seconded by Geisler, to approve June 24, 2019 minutes as presented.
1002-20 Motion by Hutchinson, seconded by DeVries, to approve the June Financial Reports as presented.
Payroll, 5,080.60, Administrative; Payroll, 25,545.68, Professional; Payroll, 11,950.91, Support; Payroll Taxes, 13,433.04, IRS; Retirement, 4,131.94, SDRS; Annuity, 1,756.79, Payroll Deductions; Amiotte, Tricia, 231.00, June Travel Payable; Associated School Board Of SD, 775.00, FY20 Dues; Bonenberger, Nikki, 218.90, June Program Expense Payable; Century Business Products, 126.23, June Copier Payable; DeSmet Super Deluxe Inn &, 55.00, June Program Travel Payable; Didier, Monica, 534.00, June Program Expense Payable; Division Of Criminal Investiga, 86.50, Background Checks; Golden West Communications Inc, 246.52, Phone Services; Hometown Computer Services, 45.00, Computer Maintenance; Imprest Fund, 95.00, June Program Expense Payable; Kadoka Area School District, 1,500.00, June Busing Payable; Mathiesen, Julie, 71.40, Admin Travel; People’s Market, 62.33, June Program Expense Payable; Petty Cash, 2.25, Office Supplies; Philip Ambulance Service, 275.00, Lease; Plan Services, 100.00, FY20 Admin Fees; Poelstra, Rebecca, 191.30, June Program Expense Payable; Popham, Julie A, 72.37, June Program Expense Payable; Software Unlimited Inc., 3,800.00, Software Annual Fees; Swanson, John, 20.00, Program Expense; Three Rivers Special Services, 231.00, June Program Travel; Tie Office, 2,400.00, June Program Expense Payable; Unemployment Insurance Div, 33.18, June Unemployment Insurance; West River Foundation, 700.00, Vehicle Leases; West River Insurance Company, 2,414.00, FY20 Workers Comp Policy; Wex Bank, 4.00, Fuel Card Fees
1003-20 Motion by Griffith, seconded by Geisler, to adjourn the 2019 Fiscal Year.
Kathy Arthur called the Annual meeting of the Three Rivers Special Services Cooperative to order. Member’s present answering roll call. Present were: Casey Griffith, Jessie Tucker, Bill Hutchinson, Mark DeVries, and Mike Olson. Absent: none. Also present Kathy Arthur – Business Manager, Julie Mathiesen – Executive Director and outgoing board member Ann Geisler
Oath of Office – Jessie Tucker – Jones County School District
Kathy Arthur called for nominations for Board President
Nominations for Board President – Mike Olson
1004-20 Motion by DeVries, seconded by Griffith, that nominations cease and elect Mike Olson president, authorizing his signature for the First Fidelity Bank checking account – Murdo, SD and First National Bank Imprest checking account – Philip, SD
Mike Olson called for nominations for Board Vice President
Nominations for Board Vice President – Mark DeVries
1005-20 Motion by Griffith, seconded by Hutchinson, that nominations cease and elect Mark DeVries vice president.
Conflict of Interest Disclosures
1006-20 Motion by Griffith, seconded by DeVries, to approve the following
Conflict of Interest Waivers: Mark DeVries – Kadoka Area board member, Jessie Tucker – Jones County board member, Kathy Arthur – Business Manager and Dr. Julie Mathiesen – Executive Director. The board deemed the waivers to be fair and reasonable, and not contrary to the public interest. A copy of the official minutes and disclosures will be submitted to the Auditor General and Attorney General.
ITEM XIII: No action needed
1007-20 Motion by Hutchinson, seconded by Tucker, to offer and accept he following FY20 Hiring Agreement: John Swanson – Consultant - $45,000.00/120 days.
1008-20 Motion by DeVries, seconded by Griffith, to accept the following Grant Awards: 21st Century Community Learning Center-Gold Program/Stanley County and Carl Perkins Career and Technical Education as presented.
1009-20 Motion by Hutchinson, seconded by DeVries, to approve 21st CCLC Gold Program Support Contract as presented.
1010-20 Motion by Griffith, seconded by Tucker, to approve FY20 membership in the Associated School Boards of SD. Roll Call Vote: Yea: Griffith, Tucker, Hutchinson, Olson. Nay: DeVries.
Budget Hearing 5:30 p.m. MT:
The FY20 Budget was presented for review and discussion.
1011-20 Motion by Hutchinson, seconded by DeVries, to approve the June Payables and July bills as presented.
1012-20 Motion by DeVries, seconded by Tucker, to approve the Annual Authorization, Designations and Rates:
1) Authorize Business Manager to transfer and invest funds
2) Designate regular meeting date – third Wednesday of every month unless otherwise stipulated
3) Designate official newspaper – Bennett County Booster II, Martin, SD
4)Designate official depositories – First Fidelity Bank – Murdo, SD, First National Bank – Philip, SD, South Dakota Public Funds Investment Trust – Sioux Falls, SD, and RBC Wealth Management - Rapid City, SD
5)Approve FY20 Attorney – Richard Pluimer, Spearfish, SD
6) Travel Rates – mileage - .42/mile, per diem $40.00/day in state, $56.00/day out of state, lodging – actual cost
7)Board member rate of payment - $75.00/meeting plus mileage
1013-20 Motion by Griffith, seconded by Hutchinson, to approve FY20 Cooperative Office Calendar as presented.
1014-20 Motion by Tucker, seconded by DeVries, to confirm the next meeting of Three River Coop for Wednesday, August 21, 2019 at 6:00 a.m. MT (7:00 am CT) via Zoom, facilitated from the Three Rivers Coop Office, Philip, SD. Set Tuesday, September 24, 2019 at 5 p.m. MT (6:00 p.m. CT) at the Philip Ambulance Service meeting room Philip, SD.
Auditor – September 3 & 4 - Schoenfish & Co, Inc.
FY20 Jones County 21st CCLC application was not funded
FY20 Kadoka Area 21st CCLC Continuation application has been submitted
1015-20 Motion by Griffith, seconded my DeVries, to adjourn.
Michael V. Olson, Chairperson
Kathy Arthur, Business Manager
Published once at the total approximate cost of $81.90
Published: July 31, 2019