Proceedings: Three Rivers Special Services Coop. 7-22-19

Proceedings

Three Rivers Special Services Cooperative

Annual Board Meeting

July 22, 2019

The Three Rivers Special Services Annual board meeting was held Monday, July 22, 2019, 5:00 p.m. MT at the Philip Ambulance Service meeting room, Philip, SD.

The meeting was called to order by Chairperson Mike Olson with member’s present answering roll call. Present were: Casey Griffith, Ann Geisler, Bill Hutchinson, Mark DeVries, Mike Olson. Absent: none. Also present Kathy Arthur - Business Manager, Julie Mathiesen – Executive and incoming board member Jessie Tucker. 

OLD BUSINESS:

All motions are to be considered unanimous unless otherwise stated.

1000-20 Motion by Hutchinson, seconded by Griffith, to approve agenda as presented.

Recognize Guest/Public Input - None

Conflict of Interest Disclosures – None

1001-20 Motion by DeVries, seconded by Geisler, to approve June 24, 2019 minutes as presented. 

1002-20 Motion by Hutchinson, seconded by DeVries, to approve the June Financial Reports as presented. 

Payroll, 5,080.60, Administrative; Payroll, 25,545.68, Professional; Payroll, 11,950.91, Support; Payroll Taxes, 13,433.04, IRS; Retirement, 4,131.94, SDRS; Annuity, 1,756.79, Payroll Deductions; Amiotte, Tricia, 231.00, June Travel Payable; Associated School Board Of SD, 775.00, FY20 Dues; Bonenberger, Nikki, 218.90, June Program Expense Payable; Century Business Products, 126.23, June Copier Payable; DeSmet Super Deluxe Inn &, 55.00, June Program Travel Payable; Didier, Monica, 534.00, June Program Expense Payable; Division Of Criminal Investiga, 86.50, Background Checks; Golden West Communications Inc, 246.52, Phone Services; Hometown Computer Services, 45.00, Computer Maintenance; Imprest Fund, 95.00, June Program Expense Payable; Kadoka Area School District, 1,500.00, June Busing Payable; Mathiesen, Julie, 71.40, Admin Travel; People’s Market, 62.33, June Program Expense Payable; Petty Cash, 2.25, Office Supplies; Philip Ambulance Service, 275.00, Lease; Plan Services, 100.00, FY20 Admin Fees; Poelstra, Rebecca, 191.30, June Program Expense Payable; Popham, Julie A, 72.37, June Program Expense Payable; Software Unlimited Inc., 3,800.00, Software Annual Fees; Swanson, John, 20.00, Program Expense; Three Rivers Special Services, 231.00, June Program Travel; Tie Office, 2,400.00, June Program Expense Payable; Unemployment Insurance Div, 33.18, June Unemployment Insurance; West River Foundation, 700.00, Vehicle Leases; West River Insurance Company, 2,414.00, FY20 Workers Comp Policy; Wex Bank, 4.00, Fuel Card Fees

1003-20 Motion by Griffith, seconded by Geisler, to adjourn the 2019 Fiscal Year. 

NEW BUSINESS:

Kathy Arthur called the Annual meeting of the Three Rivers Special Services Cooperative to order. Member’s present answering roll call. Present were: Casey Griffith, Jessie Tucker, Bill Hutchinson, Mark DeVries, and Mike Olson. Absent: none. Also present Kathy Arthur – Business Manager, Julie Mathiesen – Executive Director and outgoing board member Ann Geisler

Oath of Office – Jessie Tucker – Jones County School District 

Kathy Arthur called for nominations for Board President

Nominations for Board President – Mike Olson

1004-20 Motion by DeVries, seconded by Griffith, that nominations cease and elect Mike Olson president, authorizing his signature for the First Fidelity Bank checking account – Murdo, SD and First National Bank Imprest checking account – Philip, SD

Mike Olson called for nominations for Board Vice President

Nominations for Board Vice President – Mark DeVries

1005-20 Motion by Griffith, seconded by Hutchinson, that nominations cease and elect Mark DeVries vice president. 

Conflict of Interest Disclosures 

1006-20 Motion by Griffith, seconded by DeVries, to approve the following 

Conflict of Interest Waivers: Mark DeVries – Kadoka Area board member, Jessie Tucker – Jones County board member, Kathy Arthur – Business Manager and Dr. Julie Mathiesen – Executive Director. The board deemed the waivers to be fair and reasonable, and not contrary to the public interest. A copy of the official minutes and disclosures will be submitted to the Auditor General and Attorney General. 

ITEM XIII: No action needed

1007-20 Motion by Hutchinson, seconded by Tucker, to offer and accept he following FY20 Hiring Agreement: John Swanson – Consultant - $45,000.00/120 days. 

1008-20 Motion by DeVries, seconded by Griffith, to accept the following Grant Awards: 21st Century Community Learning Center-Gold Program/Stanley County and Carl Perkins Career and Technical Education as presented.

1009-20 Motion by Hutchinson, seconded by DeVries, to approve 21st CCLC Gold Program Support Contract as presented.

1010-20 Motion by Griffith, seconded by Tucker, to approve FY20 membership in the Associated School Boards of SD. Roll Call Vote: Yea: Griffith, Tucker, Hutchinson, Olson. Nay: DeVries. 

Budget Hearing 5:30 p.m. MT:

The FY20 Budget was presented for review and discussion. 

1011-20 Motion by Hutchinson, seconded by DeVries, to approve the June Payables and July bills as presented. 

1012-20 Motion by DeVries, seconded by Tucker, to approve the Annual Authorization, Designations and Rates:

1) Authorize Business Manager to transfer and invest funds

2) Designate regular meeting date – third Wednesday of every month unless otherwise stipulated 

3) Designate official newspaper – Bennett County Booster II, Martin, SD

4)Designate official depositories – First Fidelity Bank – Murdo, SD, First National Bank – Philip, SD, South Dakota Public Funds Investment Trust – Sioux Falls, SD, and RBC Wealth Management - Rapid City, SD

5)Approve FY20 Attorney – Richard Pluimer, Spearfish, SD

6) Travel Rates – mileage - .42/mile, per diem $40.00/day in state, $56.00/day out of state, lodging – actual cost

7)Board member rate of payment - $75.00/meeting plus mileage

1013-20 Motion by Griffith, seconded by Hutchinson, to approve FY20 Cooperative Office Calendar as presented. 

1014-20 Motion by Tucker, seconded by DeVries, to confirm the next meeting of Three River Coop for Wednesday, August 21, 2019 at 6:00 a.m. MT (7:00 am CT) via Zoom, facilitated from the Three Rivers Coop Office, Philip, SD. Set Tuesday, September 24, 2019 at 5 p.m. MT (6:00 p.m. CT) at the Philip Ambulance Service meeting room Philip, SD.

Directors Report:

Auditor – September 3 & 4 - Schoenfish & Co, Inc.

FY20 Jones County 21st CCLC application was not funded

FY20 Kadoka Area 21st CCLC Continuation application has been submitted

1015-20 Motion by Griffith, seconded my DeVries, to adjourn. 

Michael V. Olson, Chairperson

Kathy Arthur, Business Manager

Published once at the total approximate cost of $81.90

Published: July 31, 2019

502 Second Avenue, Martin, SD 57551 • 605-685-6866 • booster@gwtc.net