Proceedings: City of Martin 8-14-19

Proceedings

Regular Session

Wednesday August 14, 2019

The Martin City Council met in Regular Session on Wednesday August 14, 2019 at 5:30 p.m. in the Martin City Office at 101 Main Street.

Mayor Gary Rayhill called the meeting to order with council members, Gregg Claussen, Tootie Moffitt, Shirley McCue, and Walter York present. Chuck Gotheridge arrived at 5: 40. Absent, Angie Hicks.

Others present were, Sara Rittgran with Gardner, Loutzenhiser, And Ryan, PC, Todd Alexander, Bill Kuxhaus, Joyce Wilson, Carol Saxton, Bennett County Emergency Manager Jeff Siscoe, Kelvin McCollam, Marj Frew with the Bennett County Booster, Police Chief Brandon Petersen, City Foreman Paul Noel, City Attorney Sara Frankenstein, Sara Harris Bennett County State Attorney, and Finance Officer Jean Kirk.

Approval of Agenda: McCue moved to approve the agenda with flexibility. Seconded by Moffitt, all voting aye, motion carried. 

Minutes: Claussen moved to approve the minutes for the July 10th meeting. McCue seconded the motion, all voting aye, motion carried. 

Finance Officer’s Report: The Finance Officer’s report for June and July were reviewed. York moved to approve both June and July’s Finance Officers Reports. Moffitt seconded the motion all voting aye, motion carried.

June Beginning Balance on Hand $2,325,739; April Receipts 268,140; Total to be accounted for 2,593,879; Transfer In 14,029; Transfer Out 14,029; Disbursements 256,373; Outstanding Warrants 6,888; CD & Petty Cash 18,219; July Beginning Balance on Hand $2,337,704; April Receipts 152,459; Total to be accounted for 2,490,163; Transfer In 14,124; Transfer Out 14,124; Disbursements 159,128; Outstanding Warrants 6,012; CD & Petty Cash 18,219

Claims August 2019: The claims were reviewed by the council. McCue moved to approve claims for payment. Seconded by York, all voting aye, motion carried. 

July Wages, General Fund, $29,330.84; July Wages, Markota Fund, $6,552.66; July Wages, Enterprise fund, $13,581.73; July withholdings, wage withholdings, $9,989.69; Aflac, insurance, $549.47; Assurity Life, insurance, $18.10; SD Retirement, retirement, $4,228.00; City of Martin, water bill, $265.34; Health Pool of South Dakota, health insurance, $4,193.70; Marco, Copier leases for office & cops, $206.49; Thomas McMillan, reimbursement for meals, $134.86; Gardner, Loutzenhiser & Ryan, audit progress bill, $9,000.00; City of Martin Savings, savings, $14,108.19; BC Auditor, new batteries for siren, $121.62; Bob’s Gas, propane for pool, $1,362.32; Hawkins, cylinder rental & water & pool supplies, $539.86; City of Martin, water bills, $12,444.91; True Value, supplies, $368.62; Contractor’s Supply, blue flags, $26.00; Drobny Construction, scoreboard repair, $127.50; Martin Drug, triathlon supplies, $36.28; Martin Auto Parts, repair suburban window and supplies, $893.19; Lacreek Electric, electric bill & led light fixture, $7,343.70; General Store, supplies,, $371.55; Jean Kirk, picture frames, $12.75; Jenner Equipment, parts for bobcat, $630.91; Northwest Pipe Fittings, water supplies and water project, $1,696.42; SD Dept of Revenue, garbage & swim sales tax, $559.99; SD Dept of Revenue, water tests, $103.00; Servall, mats & rugs for office, police, pool, $334.00; Special Account, reimbursement for triathlon and postage, $145.98; Golden West Telecommunications, phone & internet, $937.53; Warne Chemical, chemical for spraying parks, $1,265.90; GE Associates, repairs for snow truck and streets, $1,338.32; Kadrmas Lee and Jackson, engineering for water project, $27,214.54; Kadrmas Lee and Jackson, airport master plan, $6,400.00; SD One Call, one calls, $13.44; OST Energy Acct, WAPA credit, $344.89; Godfrey Brakes, repairs for snow truck, $760.84; Dales Tire, new bobcat tire, $364.00; Sirchie Finger Print Lab, evidence bags, $85.20; Gunderson, Palmer, Goodsell & Nelson, attorney fees, $702.48; Voyager Fleet System, fuel for vehicles, $2,241.66; Salomon Sanitation, garbage service, $7,680.00; Michael Todd & Company, traffic paint, $1,248.20; Card Services, windows 10 professional, $115.49; AT&T Mobility, cell phones & air cards, $263.77; Sportsman’s Lanes, triathlon prize, $25.00; Power House, repair weed eater, $48.72; Pool & Spa, relief valve & heat exchange for pool, $2,776.57; Scherer Publishing, publications & advertisement for pool, $113.94; Performance Plus Insulation, Markota Roof repair, $47,000.00; Keep it Safe, offsite backup, $163.30; Simon North Region, cold mix, chips & oil, $50,072.21; Brent Weber, haul cold mix, $6,629.75; TranSource, parts for Volvo Loader, $56.19; Summit Companies, service fire extinguishers, $419.00; Total $277,558.61

McCue moved to approve payment of $1,163.00 to the USDA for the lagoon payment. Seconded by Claussen, all voting aye motion carried.

Moffitt moved to approve payment of water tower loan for $10,866.09. McCue seconded the motion, all voting aye motion carried.

Moffitt moved to transfer $75,000 for the Capital Street Improvement Saving to the General Fund to cover the cost of the chips, cold mix and oil. McCue seconded the motion, all voting aye, motion carried.

Public Comment: Todd Alexander addressed the Council concerning the condition of the City and the panhandlers hanging around the businesses. He said this is the worst this town has looked in 30 years. He is trying to hire people for the USDA and nobody wants to move here because of the way the town looks and that the Council should be doing more to enforce the city’s ordinances.

Law: Chief Brandon Petersen updated the Council on what was happening in the law department. In July they had 128 calls for service, 212 total events and 41 arrests with 12 being for felonies and 29 misdemeanors. He has located a car in Huron at South Dakota Federal Surplus. It is a 2013 Ford Interceptor with 33,000 miles for $11,900. Claussen moved to purchase the car for $11,900. York seconded the motion, all voting aye, motion carried.

McCue moved to hire Nate Eisenmenger who is certified at $15.00 an hour. Claussen seconded the motion, all voting aye, motion carried.

2018 Audit Presentation: Sara Rittgarn with Gardner, Loutzenhiser & Ryan PC. She informed the Council that everything went smoothly with the audit and the only two finding were the same ones they have every year which are a lack of segregation of duties and the same company that does the audit also prepares the financial statements. McCue moved to approve the 2018 audit. Gotheridge seconded the motion, all voting aye, motion carried.

Bennett County Mitigation Plan & Resolution: Bennett County Emergency Manger Jeff Siscoe addressed the Council concerning the Bennett County Hazard Mitigation Plan which has to be updated and approved by FEMA every 5 years. York moved to approve Resolution #2019-3. McCue seconded the motion, all voting aye, motion carried.

Resolution #2019-3

A resolution of the Martin City Council Declaring Support and Adoption of the Bennett County Hazard Mitigation Plan, 2019-2024.

WHEREAS, the Martin City Council supports the contents of the Bennett County Hazard Mitigation Plan, 2019-2024; and

WHEREAS, the Bennett County Hazard Mitigation Plan, 2019-2024 will be utilized as a guide for planning related to FEMA Pre-Disaster Mitigation and other purposes as deemed appropriate by the Martin City Council.

NOW THEREFORE IT BE RESOLVED, that the Martin City Council hereby adopts, supports, and will facilitate the Bennett County Hazard Mitigation Plan, 2019-2024 implementation.

Dated this 14th day of August, 2019.

CITY OF MARTIN

Gary Rayhill, Mayor

ATTEST:

Jean Kirk, Finance Officer

Adopted: August 14th 2019 

Published: August 28th 2019 

Effective: Sept 17th 2019

He also briefly talked about the Local Emergency Operation Plan. Both of these plans are available to be read at the city office. He is also doing exercise at the Project on Sept 18th and needs two people from the city council to participate.

Dollar General Plat: The Plat of Martin Dollar General Tract was reviewed by the Council. This plat subdivides Lot 1 in L&E Second Subdivision. York moved to approve the Plat of Martin Dollar General Tract. McCue seconded the motion, all voting aye, motion carried.

First Reading of 2020 Budget Ordinance #215: The Council reviewed budget information provided by Finance Officer Kirk and the first reading of APPROPRIATION ORDINANCE #215 was held. McCue moved to approve the first reading of Appropriation Ordinance #215. York seconded the motion, all voting aye, motion carried. 

Trash can lids: The new lids that where ordered for trash cans located on the side walks around town do not fit. They were 55 gallon lids and not 30 gallon lids. Will look into sending them back.

Property across from Park: Kelvin McCollam asked the Council if they would be interested in selling the empty lot across from the park. He is interested in buying it and possibly putting a commercial building on the lot. After some discussion it was consensus of the Council to table this until next the meeting so that they would have a chance to think this over.

City Pickups: Foreman Noel informed the Council that two of the City’s pickups, the 93 Ford and the 99 Ford are pretty much on their last legs he doesn’t want to start putting a lot of money into repairing them. He found a 2011 Dodge Ram with 24000 miles at the Huron Federal Surplus Site. They are asking $26,800 and it is in really good shape after discussion Claussen moved to purchase the 2011 Dodge Ram from Federal Surplus for $26,800. Moffitt seconded the motion, all voting aye, motion carried.

Personnel: McCue moved to enter into executive session (SDCL 1-25-2.1) with Mayor, Council, City Attorney, Foreman Noel and Finance Officer Kirk. Into executive session at 7:14. Out of executive session at 7:20. No action taken.

Building permits: One building permit was reviewed by the Council. Claussen moved to approve the building permit for Dollar General at 217 W Bennett Ave. York seconded the motion, all voting aye, motion carried.

Claussen moved to extend Stephanie Sorbel’s building permit for 110 Bennett Ave until the November 1st. York seconded the motion, all voting aye, motion carried.

Past Due Water Bills: York moved to handle past due water bills as usual. McCue seconded the motion, all voting aye, motion carried.

Complaints: Joyce Wilson addressed the Council concerning the cigarette butts and trash coming from the hospital and nursing home on to their property. They have talked to several people including the hospital administrator but nothing has changed. They are tired of cleaning up other people’s trash. 

Abandoned and junk vehicles around town were discussed. Chief Petersen will bring a list of vehicles and their owners names to the city office so that letters can be sent to the owner telling them to remove the vehicle.

106 Stover Street was discussed. The trailer and the property are in really bad shape and the owner is deceased. Attorney Frankenstein said the first step is to declare the property a nuisance. She will draft letters that the city can send out on the nuisance vehicles and properties. McCue moved to declare 106 Stover Street a nuisance due to trash and overgrown vegetation everywhere. Gotheridge seconded the motion, all voting aye, motion carried.

Adjournment: As there was no further business to come before the council at this time, motion to adjourn was entered by Moffitt.

The next city council meeting will be held August 14 at 5:30 p.m. at the Library Community Room.

Dated this 10th day of July, 2019

Gary Rayhill, Mayor

ATTEST:

Jean Kirk, Finance Officer

Published once at the total approximate cost of $130.41

Published: August 28, 2019

502 Second Avenue, Martin, SD 57551 • 605-685-6866 • booster@gwtc.net