Proceedings: City of Martin 10-9-19


Wednesday October 9, 2019

The Martin City Council met in Regular Session on Wednesday October 9, 2019 at 5:30 p.m. in the Library Community Room at 101 Main Street.

Mayor Gary Rayhill called the meeting to order with council members, Tootie Moffitt, Shirley McCue, Angie Hicks, and Walter York present. Absent, Gregg Claussen, Chuck Gotheridge.

Others present were, Bill Kuxhaus, Joyce Wilson, Gloria Claussen, Kevin Rascher, Rachel Adair, Amanda LaCroix, BC States Attorney Sara Harris, Marj Frew with the Bennett County Booster, Police Chief Brandon Petersen, and Finance Officer Jean Kirk.

Approval of Agenda: Hicks moved to approve the agenda with flexibility. Seconded by McCue, all voting aye, motion carried. 

Minutes: The minutes from the September meeting were reviewed. McCue moved to approve the minutes. York seconded the motion, all voting aye, motion carried. 

Finance Officer’s Report: The Finance Officer’s report for September was reviewed. Claussen moved to approve the August Finance Officers Reports. McCue seconded the motion all voting aye, motion carried.

September Beginning Balance on Hand $2,331,125

September Receipts 116,221

Total to be accounted for 2,321,242; Transfer In 12,170; Transfer Out 12,170; Disbursements 364,381; Outstanding Warrants 15,881; CD & Petty Cash 18,219

Claims October 2019: The claims were reviewed by the council. McCue moved to approve claims for payment. Seconded by Hicks, all voting aye, motion carried. 

Sept Wages, General Fund, $34,115.86; Sept Wages, Enterprise fund, $6,549.41; Sept withholdings, wage withholdings, $8,412.44; Aflac, insurance, $519.89; Assurity Life, insurance, $18.10; SD Retirement, retirement, $3,971.52; City of Martin, water bill, $265.34; Health Pool of South Dakota, health insurance, $4,887.40; AT& T Mobility, cell phones, $134.08; Marco, Copier leases for office & cops, $219.58; Brandon Petersen, gas for Rapid City trial, $90.57; Thomas Chester, reimbursement for laptop charger, $11.36; Nate Eisenmenger, reimbursement for uniform patchs, $279.00; Thomas Chester, reimbursement meals & gas, $119.03; Gardner, Loutzenhiser & Ryan, remainder of Audit, $3,992.54; City of Martin Savings, savings, $12,124.73; Hawkins, cylinder rental, $30.00; City of Martin, water bills, $10,254.81; True Value, supplies, $209.89; Martin Auto Parts, supplies and repairs, $738.89; Lacreek Electric, electric bill, $6,760.85; General Store, supplies,, $117.38; McLeod’s, traffic tickets, $223.48; Northwest Pipe Fittings, water supplies, $17.46; Post Office, postage for billing, $195.00; Quill, new computer for water tower, $399.99; SD Dept of Revenue, garbage sales tax, $451.98; SD Dept of Revenue, water tests, $92.00; Servall, mats & rugs for office, police, pool, $120.44; Special Account, reimbursement for plates for new vehicles, $42.40; SD Federal Property Agency, New cop car, $11,500.00; Golden West Telecommunications, phone & internet, $749.74; High Plains Animal Clinic, dog pound, $247.00; GE Associates, repairs, $43.87; Kadrmas Lee and Jackson, engineering fees for water project, $513.57; OST Energy Acct, WAPA credit, $631.30; Van Diest Supply Company, mosquito spray, $2,142.50; Gunderson, Palmer, Goodsell & Nelson, attorney fees, $4,551.38; Voyager Fleet System, fuel for vehicles, $1,968.85; Salomon Sanitation, garbage service, $7,780.00; Alco Pro, drug & alcohol testing products, $133.45; C&V Hayworth, haul oil to Martin, $1,039.50; Scherer Publishing, publications & advertisement for pool, $373.71; Keep it Safe, offsite backup, $164.21; Simon North Region, cold mix, chips & oil, $893.15; Bair’s Automotive, maintenance on 2013 Impala, $104.78; Uline, shipping for trash can lids, $240.30; Total $128,442.73

Moffitt moved to approve payment of $1163.00 to the USDA for the lagoon payment. Seconded by York, all voting aye motion carried.

McCue moved to transfer $10,000 from the BBB Fund to the General Fund to cover the cost of the retaining wall at the park. Moffitt seconded the motion, all voting aye, motion carried.

York moved to transfer $28,000 from the capital street improvement fund to the general fund to cover capital street improvement expenses. Hicks seconded the motion, all voting aye, motion carried.

Moffitt moved to approve the water tower loan payment of $10,866.09. McCue seconded the motion. All voting aye, motion carried.

Law: Chief Brandon Petersen updated the Council on what was happening in the law department. In September they had 92 calls for service, 284 total events and 37 arrests with 15 being for felonies and 22 misdemeanors. 

Cozad Property: Finance Officer Kirk informed the Council that Fred and Luella Cozad had left the property that they owned within the city limits to both the City of Martin and Bennett County. Mayor Rayhill read a letter from the Martin Community Heritage/Historical Society. They would to preserve the Cozad Law Office and home. Mayor Rayhill will meet with the County to find out what the County wants to do with their share of the property.

Property across from Park: Finance Officer Kirk informed the Council that they had to declare the property surplus, appoint three appraisers and either auction it off or go out for bids to sell the property. McCue moved surplus the property across from the park and to appoint Brad Otte, Bill Kuxhaus, and Dale McDonnell as appraisers. York seconded the motion, all voting aye, motion carried.

Surplus Pickup: The Council needs to appoint one more appraiser for the pickup. York moved to appoint Gregg Claussen as an appraiser. Hicks seconded the motion, all voting aye, motion carried.

Building Permits: Hicks moved to approve the building permit for McCollam Apartments at 406 Pugh Street. They would like to put up a privacy fence on the east side of their property. Moffitt seconded the motion, all voting aye, motion carried voting aye, motion carried.

Rachel Adair addressed the Council concerning her property at 305 Stover Street. She had received letters from the City and the police declaring the property a nuisance and they had 60 days in which to abate the nuisance. A lengthy discussion was held in which Mrs. Adair explained why they had not been able to finish fixing up the house and that the family living there had nowhere else to go. After more discussion McCue moved to give Adairs’ 60 days from the date of their letter to have running water and a working sewer in the house. York seconded the motion, all voting aye, motion carried.

Past Due Water Bills: Hicks moved to handle past due water bills as usual. York seconded the motion, all voting aye, motion carried.

Adjournment: As there was no further business to come before the council at this time, motion to adjourn was entered by York.

The next city council meeting will be held November 13, at 5:30 p.m. at the Library Community Room.

Dated this 9th day of October, 2019

Gary Rayhill, Mayor


Jean Kirk, Finance Officer

Published once at the total approximate cost of $77.49

Published: October 23, 2019

502 Second Avenue, Martin, SD 57551 • 605-685-6866 •