Proceedings; BCSD 10-21-19


Bennett County School District 3-1

Board Of Education Minutes

Regular Meeting

October 21, 2019

The Regular meeting of the Bennett County School District 3-1 was called to order by Board President Mike Olson at 5:00 p.m. The Pledge of Allegiance was led by President Olson. Board members present: Harris, Fanning, and Olson. Absent: Alexander and Huber. Administration present, Superintendent Halverson, Secondary Principal Redden, Middle School Principal/AD Jon Pierson, Elementary Principal Kuxhaus, Federal Programs Director, Ready, Co-Business Manager Robinson and Coyle. Others present Tim Huether. 

47.0-20 Fanning moved to approve the agenda with the following additions, seconded by Harris. All voting aye, motion carried.

58.0-19 Accept the following resignations. (Action)

58.1 Tucker Risse, Head Football Coach

58.2 Anthony Muilenburg, Asst. Football Coach

59.0-19 Approve Amendment #1 between Bennett County School District and Upper Deck Architects for additional design services in the amount of $75,850.00. (Action)

Change 58.0 to 60.0 – Executive Session

Change 59.0 to 61.0 - Adjournment

No conflict of interest disclosed.

48.0-20 Harris moved to approve the consent agenda, seconded by Fanning. All voting aye, motion carried. 

48.1 Minutes of Regular Meeting, September 16, 2019

48.2 Claims, October, 2019

48.3 Financials, September, 2019

Checking 1 Fund: 10 General Fund; Pest Control, 4 Seasons, 150.00; MGS Fire Alarm Monitoring/BCHS Fire Alarm Monitoring, Adtech Inc, 195.24; Annual Inspection/Repairs & Maint, Amick Sound, 1,140.06; Elem Principal Travel, Arrowwood, 77.00; Professional Services, Avera,Queen Of Peace Occupational Health, 96.55; Legals & Minutes, BC Booster II, 295.16; MS Supplies, BC School District 3-1, 92.40; Act Fees, BC School-Trust & Agency, 4,119.71; CDL Physical, Bennett County Rural Health Clinic, 300.00; Supt Travel, Best Western Ramkota Hotel, 101.00; Fuel, Cardmember Service, 974.20; Legal Services, Churchill, Manolis, Freeman, 140.00; Legion Water, City Of Martin, 2,350.22; District Supplies, Classic Stitch, 446.51; Supplies, Classroom Classics, (0.00); MGS Travel, Clubhouse Hotel & Suites, 310.00; Technology Supplies, Computer Village, 399.00; Bo Travel, Coyle, Karen, 34.00; Annual Membership, CPI, 150.00; Bo Supplies, Crete News, The, 168.00; Maint Supplies, Culligan Water Conditioning, 157.50; District Title I Supplies, Curriculum Associates, LLC, 924.00; Phone, Donovan, Kenneth, 40.00; MGS Title I P/I Supplies, FNB Visa, 9,235.98; Maint Supplies, GE Associates Inc, 258.10; Maint Supplies, General Store, The, 783.71; Counselor Travel, Goetzinger, Karen, 66.00; Phone, Golden West Inc., 1,645.77; Repairs & Maint, Golden West Technologies, 508.60; Band Supplies, Haggerty’s Musicworks, 667.57; Phone, Halverson, Stacy, 40.00; MGS Travel, Haynes, Janelle, 20.00; Maint Supplies, Hillyard/Sioux Falls, 2,518.35; Employee Physical, Horizon Health Care Inc, 132.00; MGS Supplies, Innovative Office Solutions, 58.08; MGS Supplies, Keegan, Rebecca, 39.34; Bo Backup, KT Connections, 30.00; Stadium Electric, Lacreek Electric, 10,618.65; Fuel, Lynn’s Dakotamart, 3,887.97; Bus Supplies, Marc Mid American Research Chemical, 383.33; Bus Supplies, Martin Auto Parts II, 457.87; Ms Facs Supplies/Counselor Travel, McKay, Donna, 121.91; Repairs & Maint, Midwest Alarm, 97.62; MS Facs Supplies, NASCO, 11.61; Supt Registration, National Indian Impacted Schools Association, 350.00; Bus Supplies, North Central Supply, 221.63; Supplies/BCHS Copy Overage, Office Shop Inc, 1,010.83; Subscription, Rapid City Journal, 592.99; Repairs & Maint, Rasmussen Mechanical Services Inc, 2,294.72; BCHS Supplies, Ready, Belinda, 162.39; MGS Title I Subscription, Renaissance, 3,926.25; Bo Travel, Robinson, Jolene, 34.00; Legion Garbage, Salomon Sanitation, 1,280.00; MGS Supplies, Scholastic, 1,205.60; BCHS Supplies, School Specialty, 419.89; Unemployment Insurance, SD Dept. Of Labor, 877.75; Dues, SD FFA, 530.00; Memberships, SDHSCA, 1,000.00; Repairs & Maint, Servall Uniform & Linen Supply, Inc, 63.92; BCHS Travel, Slattery, Linnae, 20.00; Gift Certificates/BCHS Supplies, Sportsman’s Lanes, 127.75; Semi Annual Maint, Summit Companies, 147.00; BCHS Technology Supplies, SYNCB/Amazon, 678.73; Title I Director Travel, Tie, 150.00; BO Software, Time Management Systems, 74.10; Phone, Toczek, Robert, 40.00; FB Field Paint, Training Room Inc, 800.45; IA Supplies, True Value Hardware, 697.48; Bo Supplies/Library Supplies, Library Supplies, B O Supplies, MGS Supplies, Valentine Office Supply, 291.06; MGS Supplies, Varitronics Llc, 449.52; MGS Supplies, Wal Mart Community, 43.72; Bus Supplies, Western Communications, Inc., 76.00; Tire Repair, Yesway, 44.50; Counselor Travel, Zickrick, Jennifer, 40.00; Fund Total: 61,893.29; Checking 1 Fund: 21 Capital Outlay; Supplies, A & B Welding, 843.60; Maint Supplies, Daktronics Inc, 2,185.00; Act Supplies, Epic Sports, 257.52; BCHS Licensing Fees, FNB Visa, 612.23; Dryvit MGS, General Service Construct Inc, 47,300.00; Computer Licensing Fees, Houghton Mifflin Company, 90.00; BCHS Copier Lease, Office Shop Leasing, 567.42; E-Rate, Riverside Technologies Inc, 4,237.25; Library Computer Maint, West River Computers, 479.20; Band Supplies, Woodwind Brasswind, 1,614.97; Fund Total: 58,187.19; Checking 1 Fund: 22 Special Education Fund; MGS Sped Services, BC Hospital & Nursing Home, 226.65; Sped Data, BC School-Trust & Agency, 18.23; BCHS Sped Services, Black Hills Special Services, 2,730.20; Lifescape/Reuben, Children’s Care Hospital And School, 3,340.00; Sped Services, Children’s Care Hospital, 2,733.75; BCHS Sped Supplies, FNB Visa, 100.00; Sped Supplies, Lynn’s Dakotamart, 13.82; Sped Overage, Office Shop Inc, 23.64; Sped Copier Lease, Office Shop Leasing, 6.01; Residential/SD Human Services, SD Dept Of Human Services, 14,955.97; Dues & Fees, South Dakota Board Of Speech Language Pathology, 250.00; Speech Contracts, Three Rivers Special Services Coop, 74,655.20; Speech Supplies, True Value Hardware, 12.28; Fund Total: 99,065.75; Checking 1 Fund: 44 BCHS Gym & Fitness; Geotech Survey, FMG Engineering, 11,100.00; Architect Fees, Upper Deck Architects, Inc, 99,352.82; Fund Total: 110,452.82; Checking 1 Fund: 51 Food Service; Milk, Dean Foods, 1,834.62; Fruit & Veg Grant, Food Services Of America, 7,905.28; Kitchen Steamer Parts, Hobart Sales & Service, 315.80; Lunch Supplies, Reinhart, 8,254.73; Lunch Supplies, SD Child Nutrition Program, 405.80; Kitchen Supplies, SYNCB/Amazon, 38.98; FS Supplies, True Value Hardware, 14.85; Fund Total: 18,770.06; Checking Account Total: 348,369.11

Approve the September financial reports as presented.

GENERAL FUND Beginning Balance 201,113.43 Receipts 363,903.08, Disbursements 514,133.46, Ending Balance 50,883.05, Revenue Summary Local -0-, County 29,438.08, State 201,173.00, Federal 133,292.00, Other -0-. CAPITAL OUTLAY FUND Beginning Balance (132,581.52), Receipts 1,721.00, Disbursements 14,665.28, Ending Balance (145,525.80), Revenue Summary Local 125.00, County -0-, Federal 1,596.00, Other Sources -0-. SPECIAL EDUCATION FUND Beginning Balance (32,705.00), Receipts 49,889.12, Disbursements 54,548.47, Ending Balance (37,364.35), Revenue Summary Local -0-, County 6,626.12, State 17,759.00, Federal 25,504.00, Other Sources -0-. IMPACT AID FUND Beginning Balance 891,159.89, Ending Balance 922,094.58, Revenue Local 30,934.69, Federal -0-. BCHS GYM & FITNESS: Beginning Balance (9,089.02), Receipts -0-, Disbursements 39,795.33, Ending Balance (48,884.53). FOOD SERVICE FUND Beginning Balance 1,118.77, Receipts 14,760.52, Disbursements 19,431.82, Ending Balance (3,552.53), Revenue Summary Local 1,871.70, State -0-, Federal 12,888.82, Other -0-. TRUST & AGENCY FUND Beginning Balance 110,989.65, Ending Balance 111,094.40. 

September Payrolls:

General Fund Salaries $264,466.79, Benefits $66,347.52

Special Education Salaries $36,239.60, Benefits $8,944.67

Food Service Salaries $4,855.44, Benefits 1,332.26

No communication from the public. 

49.1 Board President Olson reported he had balanced the check book with Jolene, had Three Rivers Special Services meeting and this year the minutes of the Co-op will be published in the Bennett County Booster, attended the technology meeting, gave a hand out from High School Today, the board will begin the Superintendent evaluation.

49.2 Superintendent Halverson reported on student count for state aid which is 513, this is 72 more students than last year, with the greatest increases at the middle school and high school, discussed new technology acquired during the summer which the staff was very appreciative of, planning for next year, and will meet again in 3 months; we have met all state requirements in accountability; she also discussed the SD Report Card.

49.3 Middle School Principal/AD Pierson reported that fall sports are winding down; and gave an overview of the Middle School goals and objectives.

49.4 Secondary Principal Redden reported there was good turn out for parent/teacher conferences; the students presented songs to the Middle School and High School for Native American Day, they will be doing more of this in the future; ICU Blitz Day was spent pumpkin carving and making scarecrows; Holly Strand gave a presentation and was well received by the student body; also gave an overview of goals for the high school.

49.5 Elementary Principal Kuxhaus reported that enrollment was holding steady; October 30 the Build a Warrior Program will have a Halloween Activity with half of the students visiting each school; Little Warriors Girls Basketball will begin October 29; meals being served has increased due to increased enrollment; upcoming events include, parent breakfasts, picture retakes, Bingo for Books, and Veterans Day Program will be November 11 at 2:30 p.m.; and goals established for the elementary. 

49.6 Federal Programs Director Ready reported on federal programs, she will be attending the Homeless Conference in November; parent engagement activities including, Native American Day activities, Indian Education Conference, Starr Chief Eagle presented on October 15, Hollie Strand presented to the students today and breakfast sessions at the MGS; professional development, many materials are available onsite, 6+1 writing; memorial monies have been donated to the Library, books will be purchased with these donations; and she is in the process of updating the Policies and Procedures manual for the Library. Mrs. Ready reported on the goals to increase academic achievement. 

50.0-20 Fanning moved to surplus technology equipment, seconded by Harris. All voting aye, motion carried.

50.1 Apple Computer, #2531, old won’t work

50.2 Printer, #4434, broken

51.0-20 Harris moved to accept the following contracts for the 2019-2020 school year, seconded by Fanning. All voting aye, motion carried.

51.1 Holly Quinn, para-professional, $12.00

51.2 Natalie Jacob, para-professional, $12.00

52.0-20 Fanning moved to approve home school exemptions for the 2019-2020 school year, seconded by Harris. All voting aye, motion carried.

52.1 20.7, Elementary Student

52.2 20.8, Elementary Student

53.0-20 Fanning moved to amend the pricing policies for the 2019-2020 school year, seconded by Harris. All voting aye, motion carried.

53.1 Advance student ticket sales, $1.00

53.2 Per Diem

In-State: Lunch $14.00, Dinner $20.00

Out-State Lunch $18.00, Dinner $28.00

54.0-20 Harris moved to accept the Library Operation Agreement between the Bennett County School District and County of Bennett for 3 years, 2020, 2021, 2022, seconded by Fanning. All voting aye, motion carried.

55.0-20 Fanning moved to transfer funds from Impact Aid, Fund 27, seconded by Harris. All voting aye, motion carried.

55.1 Fund 21, Capital Outlay, $75,000

55.2 Fund 44, Gym and Fitness Project, $200,000

56.0-20 Fanning moved to approve supplemental budget for the following grants, seconded by Harris. All voting aye, motion carried.

56.1 Homeless Grant, $2,500.00

56.2 Mentor Teacher Program, $5,817.00

56.3 Title I Carryover, $5,817.00

56.4 RLIS Carryover, $2,369.00

56.5 REAP Carryover, $1,972.00

57.0-20 Harris moved to set the Impact Aid hearing for November 12, 2019, at 5:00 p.m., seconded by Fanning. All voting aye, motion carried.

58.0-20 Fanning moved to accept the following resignations, seconded by Harris. All voting aye, motion carried.

58.1 Tucker Risse, Head Football Coach

58.2 Anthony Muilenburg, Asst. Football Coach

59.0-20 Fanning moved to approve Amendment #1 between Bennett County School District and Upper Deck Architects for additional design services in the amount of $75,850.00, seconded by Harris. All voting aye, motion carried.

60.0-20 Fanning moved to enter executive session for consultation with legal counsel, SDCL 1-25-2(3), seconded by Harris. All voting aye, motion carried.

Chairman Olson declared out of session at 6:10 p.m. 

61.0-20 Harris moved to adjourn meeting at 6:11 p.m., seconded by Fanning. All voting aye, motion carried. 

Michael Olson, Board Chairman

Jolene Robinson, Business Manager

Published once at the total approximate cost of $149.94

Published: October 30, 2019

502 Second Avenue, Martin, SD 57551 • 605-685-6866 •