Proceedings: BC Commissioners 10-16-19

Proceedings

Board Of Bennett County Commissioners

Minutes Of Proceedings

Wednesday, October 16, 2019

Martin, South Dakota

The Bennett County Board of Commissioners met in regular session Wednesday, October 16, 2019, in the Courtroom.

The meeting was called to order at 9:30 a.m. by Chairman Wayne Bond.

Commissioners present: Wayne Bond, Rolf Kraft, Judd Schomp, and Rod Kirk.

Absent: Jeff Slattery.

Others present: Angie Hicks, Deputy Auditor; Taylor Risse, Bennett County Booster; Sarah Harris, States Attorney; Paul Williams, Sheriff; Jason Erwin, Kevin Curtis, Sheriff’s Deputies; Thomas Wilsey, Brosz Engineering; Al Schaefer, Department of Legislative Audit; Tracee Livermont & Paula Livermont, Martin Addiction Center; Jolene Donovan, Treasurer; Area Residents: Dwight Deaver, Amanda Ainslie, Jason Fanning, Dale Christensen, Leroy Guptill, Bob Ceplecha, Mathew Risse, Tate LaCroix, Paula Geersen, and Karen Geersen,.

Minutes Approved

Motion was made by Rolf Kraft to approve the October 2, 2019 regular meeting minutes. Seconded by Rod Kirk.

All voted aye. Motion carried.

Highway Department

Terry Smokov, Highway Superintendent, was gone to conference. Thomas Wilsey, Brosz Engineering, brought plans for County Line Road and will have a quote next week. There was discussion on the project, and the timeline. There were concerns about wetlands around this area and what this might do to the cost, and progress. There was more discussion about part of the County Line Road is still underwater.

There was some discussion about 212th Avenue not being bladed for the past couple of years, but since being brought up at the last meeting the Highway Department went and bladed their road, according to Karen Geersen, Area Resident.

Angie Hicks, Deputy Auditor, informed the Board that they all have a list of the surplus items too small for Purple Wave including:

Pick-Up Box Trailer (Old Ford); Slide in Sprayer 300 Gallon SS Briggs Pump; Small Trailer; Old New Idea Mower; 12 ft Truck Mount Snow Plow.

It was decided to advertise for two weeks for sealed bids on these items, and open the bids at the next meeting November 4, 2019. Judd Schomp made a motion to surplus the Pick-Up Box Trailer (Old Ford); Slide in Sprayer 300 Gallon SS Briggs Pump; Small Trailer; Old New Idea Mower; 12 ft Truck Mount Snow Plow accepting sealed bids at 10:00 a.m. November 4th, 2019 meeting after being advertised for two weeks in the newspaper. Seconded by Rod Kirk.

All voted aye. Motion carried.

Commissioner Schomp brought up the issue of locals trying to get on Purple Wave site that don’t have access to a computer or use a computer. Commissioner Bond said that Jolene Donovan should be the person to help locals use the Purple Wave site.

Angie Hicks, Deputy Auditor, stated that there needs to be an appraisal board of three people for the small surplus items. Commissioner Kirk made the motion that Rolf Kraft, Jeff Slattery, and himself (Rod Kirk) will be the appraisal board for the small surplus items. Judd Schomp seconded.

All voted aye. Motion carried.

Amanda Ainslie, Area Resident, presented a gravel request for 207th Avenue, South of Swett, SD. Commissioner Schomp gave some history on this road since they are new to the area. Commissioner Kraft explained the process to Mrs. Ainslie. Commissioner Schomp gave Mrs. Ainslie an idea of the cost, and she stated that they could do a little at a time but not all at once. There was further discussion and it was decided to approve the request. Judd Schomp made a motion to approve James and Amanda Ainslie’s gravel request with the pit to be determined and they have four years to haul at their convenience. Seconded by Rod Kirk.

All voted aye. Motion carried.

There was discussion with the Board and Bob Ceplecha on his gravel pit. He brought in a sample of his gravel. There was a motion made by Rod Kirk to approve County use of Bob Ceplechas gravel pit North of Sharps Corner for $3.00 per ton. Seconded by Judd Schomp.

All voted aye. Motion carried.

Dwight Deaver, Area Resident, talked with the Board about the approach on 294th Street. After further discussion it was pointed out that it is the county’s responsibility due to right-of-way.

Dale Christensen, Local Trucker, asked about the status of needing gravel hauled yet this year or done until next year. The Board decided to wait for now since 88 percent of the budget is used at this point.

Rod Kirk made a motion to move Benjamin Rostyne from part-time to full-time Highway Laborer at $13.00 hourly effective October 9, 2019 with a second by Judd Schomp.

All voted aye. Motion carried.

Judd Schomp brought up discussion on machinery the 140 Motor grader was going to cost $40,000.00 to overhaul. There was more discussion on the machinery. Rod Kirk made a motion to bring both 140’s back to the County from Rapid City and use as is to save money. Judd Schomp seconded.

All voted aye. Motion carried.

Leroy Guptill, Area Resident, had some questions about 215th Avenue. Commissioner Schomp is going to stop down and take a look at what Mr. Guptill is addressing.

Legislative Audit

Al Schaefer, Department of Legislative Audit, explained the audit process and what all takes place during this process. Mr. Schaefer is currently working on Bennett County’s 2017 and 2018 audit. Commissioner Kraft stated that there are some concerns about the budget and how we have more than the 40 percent surplus allowed. Mr. Shaefer explained that by law you are allowed to have an undesignated fund balance in the general fund 40 percent of next year’s budget. So, for next year’s budget you are looking at about $780,000.00. Anything above that would be surplus, but there are ways to get around calling that surplus, because we go with what’s called undesignated fund balance. Some counties designate money for different things such as election equipment, roof repairs, or even some major road projects, computers so any of these costs are taken off the top of that money before the 40 percent calculation. 

Bennett County also has the $500,000.00 interfund loan that has been on the books for about 30 years. The 40 percent is there to help operate in between receiving tax money in April and October to have cash on hand to continue to pay bills. You have been doing the capital outlay line item, but for that what you should be doing is a resolution for each year designating a line item amount to go towards, for example a Motor Grader first year you would do $50,000.00, then the second-year budgeting $50,000.00 building up each year and then the fifth year you spend it, however it can change from a Motor Grader to whatever you need to use it for. Designations have to be reasonable, not just because we want it there. You want to try to keep it in the general fund, because if you designate it to say a road project, it’s hard to transfer it back because it then becomes designated funds. 

Commissioner Bond said that over the last couple years there has been more surplus and we kept it in the general fund because we didn’t know what to really do with it, it’s for emergency purposes, and we are in an opt-out and we doubt if we will get it again. Mr. Schaefer stated the Commissioners at that time didn’t want to do anything with it because it was necessary and they didn’t know if the opt-out was going to go through. I went back and looked and in 2013 there was cash balance of general fund was $213,000.00, which we know is not going to get you very far if you were to have an emergency.

Mr. Schaefer stated that Bennett County has definitely turned things around. In the budgeting process law enforcement has been an issue in the past, and that has since turned around. Law enforcement has been much better about staying within budget. Commissioner Bond stated that Winner Jail bill is at $17,000, in all his 11 years it has never been that low, which is a big help. Commissioner Kirk asked if Road and Bridge has excess money, where does it go? Mr. Schaefer said that it stays in the Road and Bridge fund it is a designated fund. $543,535.00 due back from the interfund loan is $26,000.00 to Fire Fund; $80,000.00 to Snow Fund; $91,535.00 to Highway and Bridge Reserve Fund; $313,000.00 to Secondary Road Fund; and $33,000.00 to Courthouse Building Fund. It was taken from the designated funds back then to help the Hospital and Nursing Home in 2002 or 2004 to operate. Some of these funds don’t exist anymore so it would go to the Highway Department, but the general fund owes that money to those specific funds. That would get rid of the written comments from Legislative Audit. 

Commissioner Kirk asked, this money has to have a designation if you’re over the 40 percent in your cash account? Mr. Schaefer stated it doesn’t have to have a designation, you can sit on it, and when we come in to do the audit we will have a written comment that you are over the 40 percent and the Commissioners can respond to that comment as to why they want to be over that 40 percent. The write up on that loan has been in the past 15 audits, it’s whatever the County Commissioners want to do with it. Mr. Schaefer said that he would get the exact numbers on that loan to Angie Hicks, Deputy Auditor. (The exact numbers are listed above). 

Commissioner Kraft asked if we could use that money to pay-off the road graders? What happens with secondary road money to buy equipment is if you use it on a primary road the cost of running that equipment on the primary road then has to be given back to the secondary road portion of Road and Bridge fund. Its better to use unrestricted Highway funds to purchase equipment, and then every time you used the road grader on a secondary road the accounting system will tell you what the cost was to maintain those secondary roads, and the excess cost of those secondary roads can be taken out of the restricted secondary road fund and transferred to general highway fund. I know it’s confusing it’s still a restricted Highway fund it’s just that it’s a restricted general fund for Highway so then it can be used for anything on the Highway Department. 

Commissioner Kraft asked if there was a definition of what a primary road as opposed to a secondary road? Mr. Schaefer said he didn’t think so because he has been trying to find that out, and it all depends on how you have your roads designated. There was discussion on what may be our primary and secondary roads. Commissioner Kirk asked that some of those funds could be used to purchase gravel for the roads? Mr. Schaefer yes if you are putting it on secondary roads you could use it directly out of those funds. There was more discussion about what roads are considered secondary roads. Commissioner Schomp said that according to the last audit there was $333,000.00 in surplus in the Highway fund in one year, and 2016 there was $179,000.00 surplus and no cash is going back in as part of their budget so if this kept going back in the Highway budget the wheel tax might be able to be reduced if that much cash is going back in every year, with this year being an exception. 

Commissioner Kirk asked if it is surplus as County Road and Bridge it’s supposed to go back in as County Road and Bridge? Mr. Schaefer stated it is within that fund so it stays in there for next year’s budget or trying to accumulate that money there is no limits on what you can accumulate in those special funds. Commissioner Kirk asked, but it can’t go back into the general fund correct? Mr. Schaefer said, no, it can’t go back in the general fund. Commissioner Kirk said I think that is our issue that keeps coming up, and it’s going back into the general fund. Mr. Schaefer said that you haven’t transferred anything in to the general fund in a long time, and in fact it was the opposite, you used to have to transfer from the General fund to Road and Bridge fund, to help finance Road and Bridge projects. Commissioner Bond said that it has been year’s. From what Mr. Schaefer has seen over the years of audits all the money that is designated for Highway purposes has been receipted properly. 

Commissioner Schomp stated, but this $333,000.00 that they had left over in 2015 didn’t come back in to the 2016 budget. Mr. Schaefer stated that it is sitting in the fund balance of the Road and Bridge fund it’s just that instead of being used to fund next years budget it is sitting there to accumulate for future projects or what ever is needed. Your cash balance in Road and Bridge fund should be growing just how your General fund is growing over the years. Commissioner Schomp asked, could we get those numbers from you Angie, because we have never seen how much is in this fund. Mr. Schaefer said that they should be getting a monthly cash fund sheet. Angie Hicks, Deputy Auditor, stated I think that they get that every month along with the expenditure report, I believe at the beginning of the month but I can check. 

Commissioner Kraft stated that if this is surplus money that we need to look at and decide how much to keep in reserve in case of a flood, washout, or whatever we decide. Right now, we have residents that have to take care of their own roads and maybe we should use it for road work. Commissioner Kirk stated we have a Courthouse that needs a roof terribly too. Mr. Shaefer states that if that money is paid back that Courthouse Building fund can go towards the roof. Commissioner Kraft said that money would come out of the Courthouse Building fund, not the Road money correct? Mr. Schaefer stated that is correct it would come out of the Courthouse Building fund not the Road fund. 

Commissioner Kraft said he would like to address the public stating that in the past when we did the opt-outs we didn’t know if they would pass or not and we know that it is going to cost money, but if that should ever fail then we would have to restructure our whole budget based on tax money we receive. In that first year that happens you don’t know if you can cut all these costs, because our costs are a crap shoot with the jail, court cost, and who knows what all. So, we always supply our departments with their budget requests the best we can to cover what they think are going to be the costs and our employees and department heads have understood our financial problems therefore they work very conservatively. If they can return money back to us, they do, they don’t just spend their whole budget as some other agencies do. 

Therefore, that is where the surplus comes from, since back in 2013 when there was $200,000.00 in the checking account and now we have whole lot more than that, and I think that shows the hard work from the employees to try and get by with as little as possible, and if they need that budget then they got it to use it, and it’s supplemented if needed. If you think there is too much then we can pay back the debt, that is an idea, and puts it back to the departments that need it. I don’t want people to think that we are wasting this money, we are trying to conserve it, and if we get into a position where taxes don’t cover costs it takes two years for people to realize what the impact of that would be. If we withdraw more from law enforcement, they keep criminals at bay, and when they know it’s not there, they get bolder and bolder. I don’t want to see our community have to have bars on windows to keep criminals out like we see in some towns. If you are out on the farm and don’t have a lot of crime and not directly aware of the crime happening in town you don’t understand the impact of that. Your families and children come here and we try to keep a safe community. We have a great Emergency Management system for when there is the need for Search and Rescue, Fire, or Ambulance. Some people may not think it’s the best but for our small community the people we have are well trained and an Emergency Manager that organizes and maintains trainings on regular basis. We want to keep personnel and citizens safe. This would gradually disappear and you won’t notice it until the big thing happens at your place and the right people aren’t getting there or are getting hurt in the process. If it doesn’t happen to you, you won’t notice it. 

Commissioner Kraft continued that if we had to go without an opt-out it would take a couple of years to notice, but these are some of the things that we would have to look at cutting to try and get by without, therefore I would like to have some money in the reserve to pay bills until we figure out what the heck we would do. If we run out of money, then we have no choice but to go back to the tax payers and ask for more money because the bills have to be paid. Years ago, I asked the Governor if he would bail us out if we get into serious financial trouble, and he told me no. So, I am in favor of keeping some in reserve and paying back that debt, since we are sitting well, but we don’t know what is going to come up.

Chairman Bond said that our former Chairman Jason Fanning, Area Resident, would like to say a few words on this matter. This last audit that was done in 2015 and 2016 before the second opt-out came in, we knew we were over the 40 percent but there was a new sheriff and also, we weren’t sure if the opt-out was going to come in. We kept it over 40 percent above the $700,000.00, we never had a problem before of what was going to happen with excess money, I can guarantee that, and there was no money in there to pay back the $500,000.00, so this is all new. 

Commissioner Schomp stated and that was what my question was at the last meeting we knew we had the opt-out and that wasn’t a question anymore, my question was why wasn’t the surplus money being used for the budget process now, we have income coming in. We aren’t running scared now and shutdown programs like we have been threatened. Why is it not being put back into the budget, that was my question at the last meeting, and it might not have gotten worded that well last time. Jason Fanning said that’s why I am here, we are over $300,000.00 not $2.7 million and that was in bold print and $300,000.00 isn’t that much money, you guys. Commissioner Schomp continued for clarification that $2.7 million was tentative at the end of the year 2019 that is not sitting in an account right now. That was explained that it’s tentative at the end of 2019 before all the flooding and repair work taking place right now. My question for you is, in your opinion, how is the financial stability for Bennett County? 

Mr. Schaefer stated definitely you guys have turned things around from back in years and I know the opt-out has helped and they are hard to pass in West River South Dakota. I think the last one passed by 1-2 votes. Deputy Auditor Angie Hicks stated it was by 1 vote. Commissioner Kraft stated the last time it passed by 60 percent. Mr. Schaefer said right now Bennett County looks fine as far as a financial position. The $2.7 million estimated earlier, really the surplus at the end of 2019, will be actually about $2 million because you’re allowed the $700,000.00, the 40 percent that would be actual surplus. 

Commissioner Schomp asked if he thought the second opt-out was actually needed? Mr. Schaefer stated it’s tough for us to make that decision just from doing the audits, but it definitely helped turn things around. The first opt-out was for how much? Commissioner Kraft stated it was for $300,000.00. Mr. Schaefer said that the cash balances grew by that amount but you guys also have reduced other costs, so I can’t answer if you could get by without it or not. Jason Fanning, Area Resident-former Chairman, challenges the commissioners now to see if they can reduce the budget by $300,000.00 and see if you can operate without it. You have to use the opt-out the first year, but after that it doesn’t have to be used. Commissioner Schomp said that the cash hasn’t been coming back in, so in 2015 with the $333,000.00 in the Highway fund that money... Commissioner Schomp and Commissioner Kirk said that we don’t get those numbers every month by the way. 

Commissioner Schomp said so we have no idea what is remaining in the Highway fund. We are new to this and that’s why we are asking questions and we haven’t actually seen those numbers, but if you take what the audit shows of $333,000.00 and put that back into the Highway fund every year that is $333,000.00 that could be put back into the budget process. There is remaining money that is not getting utilized to fund that budget if you take $333,000.00 that makes the opt-out look null and void, like you wouldn’t need the opt-out if that was getting put back into the budget. Jason Fanning stated that it doesn’t take long to get through a million dollars either. Commissioner Schomp said no it doesn’t. You’re taking your wheel tax money which, is a tax, you’re getting the opt-out which is a tax which is coming out of land owners pockets and then getting set on and why are we asking for more tax money from our people when we have money sitting there that could be used in our budget to make us stay on the track that we are on. 

Commissioner Kraft said that it takes just a little while and then it’s used up and it gone again. Commissioner Kirk asked, then why is there a cash account of the Highway Department, why wouldn’t it get put back in the budget, there has to be a cash fund somewhere. Mr. Schaefer said that when the Highway turns in their budget request and what you approve as the Commissioners, what you get for revenue is through wheel tax and motor vehicle is more than enough to cover those expenses, and the excess then gets turned into surplus. Whether in the future you use those funds for certain road projects or buy road equipment. Commissioner Kirk stated we don’t know what this number is we have never seen it. 

Commissioner Schomp said yeah we have never seen these numbers and we have been looking at road graders because the ones the County has now are pretty much useless and we are sitting here and looking like we are on a spending spree because we bought three road graders, but we can’t blade the roads with what we got, we needed something different. We feel horrible that we are spending the tax payer’s dollars on this and then we find out that there is left over money that is not getting put back in to next year’s budget, so the County is not seeing the roads getting graded, because we have broken down road graders. We could solve this problem if we knew this fund was there. Deputy Auditor, Angie Hicks was asked by Mr. Schaefer if she knew what the cash balance is in the Road and Bridge fund is? She stated no. 

Mr. Schaefer said that I know you have had lots of expense with the flooding this year and I’m not sure what the actual cash balance is. There is a report that can be run off of Ultra Program that would show that balance and it will list all the funds and what is due to the School and City. Commissioner Schomp asked if we could take a 10-minute break to get that information. Mr. Schaefer said that County Road and Bridge fund has $1.1 million in it as of today, don’t know what is posted and General Fund has $2.7 million. Commissioner Schomp asked if there is a law that states we can’t have this much money or it has to go back into the budget. Mr. Schaefer said there is only a limit on the general fund on what you can have as surplus, but the other funds can have whatever you want to have in there. Commissioner Kirk said, so we can have whatever funds we want in the Highway fund, and basically the general fund has to have designations whether you use it for that or not. 

Mr. Schaefer said that the designations comes off the top, when we do our 40 percent calculation the law said you can’t have 40 percent of your undesignated fund balance, and if you use some in the next years budget that comes off the top and then automatically becomes designated, and all other designations require Board action. Commissioner Kirk said this is all new to Judd and I so we are trying to understand all this. Commissioner Schomp asked about a law and some explanation from Mr. Schaefer. 

Mr. Schaefer said that as soon as the end of the year comes, that budget ceases to exist. Sometimes you will see where it was budgeted for a new Sheriff’s car, was purchased, but it didn’t get delivered before December 31, so then it gets paid in January, it gets paid out of next years budget. A lot of times you will see counties that do supplemental budgets from the unused balance from the previous year because it was budgeted in the previous year. Basically it says you can consider using surplus for the next year’s budget but you don’t have to and it doesn’t go anywhere, but timing on this is not great because you don’t get this until the end of the year after your budget is already done so it can be considered for the next year’s budget as part of the financing for the budget if you have projects coming up. The Road and Bridge fund, there is nothing requiring you to make motions for the fund, it may help accumulate for projects, nothing has to be done formally. The General fund is what has to be watched. 

Commissioner Kraft said that maybe we could use that money to fix up some of the tax payer’s roads. Mr. Schaefer said he is kind of surprised that it is that high, and that in the past years the Highway has been lean work, and there have been ups and downs. Commissioner Bond said hasn’t been a lot done in years, and now they are doing maintenance plus catch up along with the flooding this year on top of it all. Mr. Schaefer stated that he is currently working on the audit for 2017 and 2018. His contract was signed by Chairman Bond. Commissioner Schomp had one more question for Mr. Schaefer, after the $700,000.00 there is approximately $2 million in surplus does that change now since this has been printed off? Mr. Schaefer stated no actually right now you can have $700,000.00 and right now you are sitting at $2 million in surplus in the general fund and with expenses going out and revenue coming in yet she estimated $2.7 million balance and you are going to spend about what you take in. Commissioner Schomp but that is not including the bottom line? 

Mr. Schaefer stated that is money that belongs to other people, what we look at is the general fund and these other monies are restricted for other purposes such as Register of Deeds M &P fund, monies also due to other agencies such as what is due to Department of Revenue for Motor Vehicle. Commissioner Schomp asked but with Road and Bridge that is still $1.1 million surplus? Mr. Schaefer said I don’t know with the $1.1 million I don’t know what you have for expenses or for revenue you would have to do an estimated cash balance at the end of the year where you are sitting. Commissioner Schomp said, so this is not left-over money sitting in there right now? Jolene Donovan, Treasurer, said that is the total cash balance of the Highway from previous years and this year minus what we are going to spend this year. Mr. Schaefer said you also have the lease payment on the Motor Graders, has that been paid yet? Angie Hicks, Deputy Auditor, yes it will be paid this month, but that report was as of the end of September so its not showing on there. Commissioner Schomp said, ok, so the $1.1 million is not certain. Mr. Schaefer said no. Chairman Bond states so there are some real healthy amounts still to come out of here. 

Commissioner Kraft said so there is no confusion the surplus money we have over the 40 percent you said is how much? Mr. Schaefer said the estimate Susan did for $2.7 million for the end of the year the 40 percent would be roughly $700,000.00 so about $1.9 million. Commissioner Kraft, asked what is coming out of that next years funding? Mr. Schaefer responded nothing that is basically sitting there as surplus there is nothing budgeted as being used for cash balance for next year’s budget. Your budget that was approved for next year based on what is levied for taxes, and other revenues coming in versus what is budgeted for expenses you have a balanced budget so you didn’t have to use any cash balance to balance the budget. That is where in the future if you start using surplus then you’re going to have more expenses than what your estimated revenues are then you’re going to have to use cash balance for balancing the budget. 

Commissioner Kraft stated I was under the impression that next year’s, since it was year end money, budget was coming out of that. Mr. Schaefer said, not necessarily unless it’s in the budget process, otherwise it sits there as surplus. It depends on how you do your budgeting for this year. We don’t know how it will come out but you are sitting at less than 75 percent spent, so you will have some money coming back but I don’t know what the revenue coming in looks like for the year. It was asked how are the taxes coming in looking. Jolene Donovan, Treasurer, said pretty good. Mr. Schaefer said that makes a difference too on the collection of taxes, because that is revenue coming in. What percentage of taxes is collected? Jolene, answered about 98 percent. Mr. Schaefer said if that were to drop down to 96 percent that is less revenue coming in.

Paula Geersen, Area Resident, asked with all this money is there any kind of investment? Jolene Donovan, Treasurer, said right now everything is sitting in the checking account, because that is the highest interest rate that we could get. Mrs. Geersen said that is about 0.02 percent. Jolene continued, we looked at getting CDs and all of that, because before when we had the CDs and we had no money we had to draw out of the three CDs we did have. When we started getting more money coming in to be able to do that but if you do it long term which is the better interest rate, they fine you to take it out. We had money in SD Fit and their interest rate dropped even lower than the local bank, and I am stuck because I can only put money in a bank in my county and that is one besides SD Fit. So, it is getting the best interest rate that I can get without putting it back into CDs, but might be a possibility other than getting dinged if we have to withdraw early. Mr. Schaefer said if there is any further questions Angie has my e-mail and you can e-mail me.

Claims

There was some discussion on the claims. There was some discussion about a leak at the back door at Community Action building. Rod Kirk made a motion to approve claims subject to delinquent taxes. Rolf Kraft seconded.

All voted aye. Motion carried.

General 101: (miles and meals included) September 2019 Payroll: Commissioners, $3,628; Auditor, $4,766.16; Treasurer, $3,621.94; States Attorney, $6,846.16; Gov. Bldg, $648.00; Director of Equalization, $3,033.98; Register of Deeds, $2,601.92; Veteran’s Service Officer, $771.00; Sheriff, $3,373.54; Jail, $1,235.25; County Wide Law, $8,466.76; WIC, $1,038.24; Extension, $1,822.61; Coroner, $0.00; Election, $0.00.

Highway, 201: $21,867.58

Emergency & Disaster, 226: $714.00

24/7 Program, 248: $1,588.42

Security First Bank, Employer’s share of OASI: $4,979.89

Bennett County Medical & Retirement: $12,553.68

A & B Welding Supply Co Inc, $109.31, Hwy Dept Supplies; Alcopro Inc, $2,109.00, 24/7 Supplies; AT&T, $342.95, October 2019 Statement; Audra Hill Consulting, Inc, $199.17, September 2019 Statement; Bauman Brothers, $8,312.50, Gravel September 2019; Frank Bauman, $1,910.00, Hauling Gravel; Bennett County Booster, $174.98, September 2019 Statement; Bennett Co Hospital And Nh, $86.25, October 2019 Statement; Bennett Co Hospital And Nh, $35.75, Ua Hwy Dept Br; BC School Dist #3-1, $29,834.19, September 2019 Apportionm; Bennett County Treasurer, $274.65, Adv Taxes D Livermont; Bennett County Treasurer, $7.85, Biznow Prepaid Cc Mail Maps; Bennett County Treasurer, $250.84, Justus Mowing/Juror Fee Taxes; Bradley T. Borge, $2,195.00, Crt Appt Atty X6; Butler Machinery, $1,317.58, October 2019 Statement; Capfirst Equipment Finance, $36,306.43, Motor Grader Payment; Centurylink, $130.15, October 2019 Statement; Cherry County Implement, $443.00, Hwy Dept Repairs; Dale Christensen, $3,865.00, Hauling Gravel; City Of Martin, $364.11, September 2019 Statement; City Of Martin, $4,740.04, September 2019 Apportionm; Cole Pest Control, $70.00, September 2019 Statement; Connecting Point, $180.00, October 2019 Statement; Creative Product Source, Inc, $347.17, Law Dept Supplies; Correctional Risk Services, $630.85, October 2019 Statement; Culligan Water Conditioning, $44.00, October 2019 Statement; Dean Schaefer Court Reporting, $30.00, Court Reporting Mentally Ill; Delbert Hicks Towing, $109.00, Towing For Law Dept; Double B Trucking, $4,120.00, Haul Gravel; Drobny Construction, $13,203.90, Cap Roof Repair; Executive Mgmt Finance Office, $34.00, September 2019 Statement; James Farley, $665.00, Gas For Waterpump; Fedex, $24.75, October Statement 2019; G E Associates, $85.00, October 2019 Statement; The General Store, $193.33, October 2019 Statement; Golden West Companies, $1,470.93, October 2019 Statement; Great Western Tire Inc., $10,889.35, October 2019 Statement; Group Resources Of Iowa LLC, $123.50, October 2019 Statement; Group Resources Of Iowa LLC, $297.06, October 2019 Statement; Mark Katterhagen, $15.00, September 2019 Fees; Kieffer Sanitation, $132.00, October 2019 Statement; Kimball-Midwest, $1,031.69, October 2019 Statement; Konica Minolta Premier Finance, $243.48, October 2019 Statement; L & M Trucking, $1,445.00, Hauling Gravel; Lacreek Electric Assoc., $1,606.65, October 2019 Statement; Amanda LaCroix, $659.10, Mentally Ill Board; LaCroixs True Value, $237.42, October 2019 Statement; Lewis & Clark Behavioral, $178.00, October 2019 Statement; Lucy Lewno, $165.00; Lincoln County Treasurer, $67.50, October 2019 Statement; Darcy Lockwood, $15.00, September 2019 Fees; Martin Auto Parts II, Inc., $1,999.77, October 2019 Statement; John Murphy, $95.00, Crt Appt Atty; Office Products Center, $41.64, October 2019 Statement; Parr Law Pc, $637.33, Crt Appt Atty X1; Pennington Co. Jail, $232.50, September 2019 Transport; Pennington County Public Defen, $208.00, September 2019 Mentally Ill; Pete Lien & Sons Inc, $457.11, October 2019 Statement; Pioneer Buildings, Inc, $200.00, Law Dept Supplies; Pride Grain, $23.50, October 2019 Statement; Quality Inn, $77.00, Auditor Travel; Ramkota Hotel & Conference Cen, $495.98, Treasurer/Sheriff Travel; Rapid City Police Department, $135.00, Court System Evidence; Redwood Toxicology Laboratory, $735.00, 24/7 Supplies; Salomon Sanitation, $120.00, October 2019 Statement; SD Assoc Of County Officials, $75.00, Auditor Workshop; SD Department Of Health, $240.00, September 2019 Statement; SD Dept Of Revenue-Transmittal, $40,510.49, September 2019 Transmittal; Secretary Of State, $7.00, Pistol Permit X1; Mary Kay Sell, $125.00, Travel Reimbursement; Servall, $294.52, September 2019 Statement; Simon North Region SD, $2,629.20, October 2019 Statement; Sioux City Foundry Co, $2,800.00, October 2019 Statement; Jeff Siscoe, $84.00, Em & D Mileage; Shelly Siscoe, $170.09, Em & D Meal/Reimbursement Supp; Stalker Radar-Applied Concepts, $2,524.00, Radar Purchased With Law Grant; State Bar Of South Dakota, $500.00, Fastcase Annual Subscription; Stranded Tire Service, $220.00, October 2019 Statement; Super 8 Pierre, $116.00, Commissioners Travel X2; Sword Law Office, Pc, $3,943.17, Crt Appt Atty X4; The Radar Shop, Inc, $172.00, Radar Cert/Tuning; Transource, $10,564.75, October 2019 Statement; Truenorth Steel, $199.92, October 2019 Statement; United States Postal Service, $8.30, Register Of Deeds Package Post; Valentine Office Supply, $80.81, October 2019 Statement; Voyager Fleet Systems Inc, $1,354.31, October 2019 Statement; Wd Larson Companies, $111.48, October 2019 Statement; Western South Dakota, $3,190.00, October 2019 Statement; Susan Williams, $258.28, County Convention/Levy Worksho; Winner Police Department, $17,867.35, October 2019 Statement; Yankton County Treasurer, $120.00, October 2019 Statement; $59.24, Grand Juror; $79.40, Grand Juror; $62.60, Grand Juror; $55.88, Grand Juror; $65.12, Grand Juror; $50.00, Grand Juror; $51.68, Grand Juror; Carl Standing Bear, $20.00, Courthouse Snow Removal; Carl Standing Bear, $20.00, Courthouse Snow Removal

Martin Addiction Center

Tracee Livermont, Director, is here regarding the 204 Main Street lot. There was discussion about the City and the County helping to take down the old building, and what to do with the lot.

Auditor

There is a letter of retirement from Susan Williams, Auditor. Along with recommendation to appoint Angela Hicks as Auditor as of November 1, 2019. There was a motion made by Rolf Kraft to appoint Angela Hicks as County Auditor as of November 1, 2019 with a second by Judd Schomp.

All voted aye. Motion carried.

Camera System

Sarah Harris, States Attorney, said that she hasn’t heard anything from HCS so this will be tabled.

Public

Jason Fanning, Area Resident, stated I didn’t have a problem with Judd Schomp being on the Highway Department Board, but since Terry Smokov was hired as Highway Superintendent, I have a problem with it. I don’t know why he didn’t step down and why he is still voting for stuff with Terry. Chairman Bond said that has been an issue brought to me too, and Commissioner Kraft said to him as well. Jason Fanning stated he thinks that it is a conflict and nepotism. Commissioner Schomp stated that he is not related to Terry I don’t feel it is nepotism. Commissioner Kirk stated his wife isn’t related to Terry. Commissioner Schomp said that I am probably harder on Terry than anyone. Jason Fanning said that is his problem and he don’t look at it that way, and something should be done about it. 

Commissioner Kirk said personally Judd has been working harder than hell on these roads, and he is harder on Terry than anyone else. I don’t think that we would be where we are on these roads without him. Jason said he thinks it is going to come back and bite them in the butt. Commissioner Kirk said I don’t know how, give me an example? Vague threats don’t really cut it Jason. Commissioner Schomp said I will say that if you have read the paper, which I am sure you have, every Commissioner on this Board has asked publicly for their roads to be fixed. I never have, I have told him where the washouts are, and I have worked for the entire County road system. I don’t look at my own road I look at everyone else’s first. Commissioner Kraft said your road was where all the flooding was so by default it had to be fixed first. 

Jason said I hope next year that you appoint new members to the Highway Board. Commissioner Schomp said that I am the only one on the west side of the County and it has been neglected over the years and I have gotten good feedback. Jason said he challenges them to operate without the $300,000.00 opt-out. All the Commissioners agreed with that. Commissioner Schomp asked if States Attorney Sarah Harris looked in to that at all. She said she hasn’t had a chance to check into it. Karen Geersen, Area Resident, agreed with that as long as taxes don’t get raised again. Commissioner Schomp said I know Susan isn’t here but she explained to me that we haven’t taken a tax increase that we were allowed, but I don’t know that compares to the $300,000.00. Chairman Bond said that his taxes along with other have nearly doubled. Commissioner Kirk said look to see where that came from, it’s going towards a brand-new gymnasium. You want to scream about an opt-out I think you better start screaming about that one. 

Commissioner Kraft said that maybe next year we can look at what factors into the budget for not using the $300,000.00. Commissioner Kirk said if you’re running a surplus I’m not sure why you’re taking the opt-out. Commissioner Kraft said I think there is surplus because the people that work for us have been very frugal in the use of money, I think we can try it out, I don’t have a problem with that. Commissioner Schomp would like to see where we are at the end of the year and what that surplus is, and see where it leaves us, we will have a better idea for next year at the year-end financials. Jolene Donovan, Treasurer, said there is a deadline because we print tax bills mid-December. Chairman Bond said I think we are done for this year we are locked in. Commissioner Schomp and Commissioner Kirk said there is an option of doing a refund on taxes. Jolene said that would be a nightmare, and this year is already done. Deputy Auditor, Angie Hicks, said the budget is already done for this year. Chairman Bond said we can look at it next year because it’s too late this year.

Leroy Guptill, Area Resident, would like to comment on the $12 million dollar gym, is there nothing you can do about the School Board and who oversees them? Chairman Bond said State oversees them. The best thing you could do is go to the polls and maybe protest it, but there was no petition so it passed.

Change November 6th Commissioner Meeting/Randall Reservoir Meeting

Angie Hicks, Deputy Auditor, said that she is attending an election school in Pierre, leaving November 5th in the afternoon through November 8. It was decided to move it to Monday, November 4, 2019, at 9:30 a.m. in the Courtroom. Also, the Randall Reservoir Meeting will be in Murdo, SD on Wednesday, November 13, 2019.

Agenda

Commissioner Schomp wanted to move public time slot on the agenda towards the beginning, and add old business and new business. There was discussion among the Board on these items.

Close

There being no further business to come before the Board Judd Schomp made a motion to adjourn with a second by Rod Kirk.

All voted aye. Motion carried.

BOARD OF BENNETT COUNTY COMMISSION

/s/ Wayne Bond, Chairman

ATTEST:

/s/ Susan Williams, Auditor

The next regular Commissioners Meeting Monday, November 4, 2019, at 9:30 a.m. in the Courthouse.

Published once at the total approximate cost of $425.88

Published: October 30, 2019

502 Second Avenue, Martin, SD 57551 • 605-685-6866 • booster@gwtc.net