Proceedings: City of Martin 9-16-19


Regular Session

Monday September 16, 2019

The Martin City Council met in Regular Session on Monday September 16, 2019 at 5:00 p.m. in the Martin City Office at 101 Main Street.

Mayor Gary Rayhill called the meeting to order with council members, Gregg Claussen, Tootie Moffitt, Shirley McCue, and Angie Hicks present. Walter York arrived at 5:14. Absent, Chuck Gotheridge.

Others present were, Kent Penny with Kadrmas, Lee and Jackson, Bill Kuxhaus, Joyce Wilson, Gloria Claussen, Kevin Rascher, Kelvin McCollam, Marj Frew with the Bennett County Booster, Police Chief Brandon Petersen, City Attorney Sara Frankenstein joined the meeting by phone, and Finance Officer Jean Kirk.

Approval of Agenda: Hicks moved to approve the agenda with flexibility. Seconded by Claussen, all voting aye, motion carried. 

Minutes: The minutes from the August meeting were reviewed. McCue pointed out that the finance officer’s reports had the wrong months listed for the receipts. McCue moved to approve the minutes as corrected. Hicks seconded the motion, all voting aye, motion carried. 

Finance Officer’s Report: The Finance Officer’s report for August was reviewed. Claussen moved to approve the August Finance Officers Reports. McCue seconded the motion all voting aye, motion carried.

August Beginning Balance on Hand $2,331,125; August Receipts 116,221; Total to be accounted for 2,447,346; Transfer In 89,109; Transfer Out 89,109; Disbursements 285,626; Outstanding Warrants 14,237; CD & Petty Cash 18,219

Claims September 2019: The claims were reviewed by the council. McCue moved to approve claims for payment. Seconded by York, all voting aye, motion carried. 

August Wages, General Fund, $47,917.09; August Wages, Markota Fund, $4,798.96; August Wages, Enterprise fund, $12,273.44; August withholdings, wage withholdings, $13,392.55; Aflac, insurance, $549.47; Assurity Life, insurance, $18.10; SD Retirement, retirement, $5,914.88; City of Martin, water bill, $265.34; Health Pool of South Dakota, health insurance, $4,193.70; Marco, Copier leases for office & cops, $206.49; Thomas Chester, reimbursement meals & gas, $56.61; post office, postage for billing, $140.00; City of Martin Savings, savings, $12,170.01; BC Auditor, 911 surcharge, $802.03; Bob’s Gas, 0, $827.00; Hawkins, cylinder rental  & water & pool & supplies, $220.62; City of Martin, water bills, $10,566.51; Martin Drug, supplies for triathlon, $21.71; True Value, supplies, $368.62; Martin Auto Parts, parts and supplies, $698.05; Lacreek Electric, electric bill, $7,111.27; General Store, supplies,, $145.55; Jenner Equipment, parts for bobcat, $338.02; Martin Vol Fire Dept, quarterly payment, $3,500.00; Northwest Pipe Fittings, water supplies, $375.06; Post Office, postage for billing, $140.00; Quill, office supplies, $103.11; SD DOT Dept of Finance, sign rent, $32.00; SD Dept of Revenue, garbage & swim  sales tax, $611.31; SD Dept of Revenue, water tests, $43.00; Servall, mats & rugs for office,  police, pool, $181.59; Special Account, reimbursement for triathlon and postage for cops, $115.00; SD Federal Property Agency, 2011 Dodge Ram, $26,800.00; Golden West Telecommunications, phone & internet, $943.98; High Plains Animal Clinic, dog pound, $200.00; Kadrmas Lee and Jackson, engineering for water project, $6,290.26; Kadrmas Lee and Jackson, airport master plan, $4,800.00; SD One Call, one calls, $42.56; OST Energy Acct, WAPA credit, $668.68; Western Communications, repairs for police car radio & lights, $3,508.00; Dales Tire, new tire landfill truck, $414.00; Van Diest Supply Company, mosquito spray, $2,142.50; Gunderson, Palmer, Goodsell & Nelson, attorney fees, $1,497.00; Voyager Fleet System, fuel for vehicles, $2,200.69; Salomon Sanitation, garbage service, $7,820.00; Classic Stitch, tee shirts for triathlon, $352.00; Kadoka Oil, diesel fuel, $1,175.00; Michael Todd and Company, gutter brooms for bobcat, $552.16; Chief Supply, aerosol projector for cops, $151.49; Softline Data Inc, bill cards, $217.00; Scherer Publishing, publications & advertisement for pool, $373.71; Keep it Safe, offsite backup, $166.08; Simon North Region, cold mix, chips & oil, $893.15; Brent Weber, haul chips, $1,098.84; Northern Plains, water project pay request #3, $212,205.90; Creative Products Source, police supplies, $287.06; Total $402,897.15

McCue moved to approve payment of $1163.00 to the USDA for the lagoon payment. Seconded by York, all voting aye motion carried.

McCue moved to transfer $30,000 from the Liquor Fund to the Markota Fund to cover the swimming pool expenses for 2019l. Hicks seconded the motion, all voting aye, motion carried.

Constitution Week Proclamation: Mayor Rayhill read a proclamation proclaiming the week of September 17 through the 23rd as Constitution Week.

Joint Powers Agreement: City Attorney Sara Frankenstein, by phone, addressed the council concerning the joint powers agreement she drew up for the city police’s use of the jail. She sent it to South Dakota Public Assurance Alliance, the county’s and city’s insurance carrier, for their review. She hopes to hear back from them before next month’s meeting so that the Council can approve it. Bennett County States Attorney Sarah Harris has also reviewed. 

Airport: Kent Penny with Kadrmas, Lee and Jackson, addressed the Council concerning the next step that needs to be taken at the airport. To complete the south half of the wild life fence the city would need to purchase an additional 18 acres. Six acres on the west side and twelve acres on the east side. KLJ would handle everything that needs to be done to acquire the land. All the steps are laid out in the Detailed Scope of Services he provided to the Council. He mentioned that the City would be reimbursed for all the costs, around $75,000, but not until the city had a signed purchase agreement for the land. At that time the city would apply for the grant that would cover those costs plus the cost of the land. After some discussion Claussen moved to approve the contract with KLJ. McCue seconded the motion, all voting aye, motion carried. 

Public Comment: Bill Kuxhaus asked the Council what has been accomplished in the effort to clean up the town. Mayor Rayhill informed him that a towing company has started towing some of the abandoned vehicles and the cops have been picking up loose dogs. Mr. Kuxhause stated that he will keep attending the city’s meetings to see what progress is being made. He also offered to help in any way he could with the effort.

Law: Chief Brandon Petersen updated the Council on what was happening in the law department. In August they had 85 calls for service, 165 total events and 23 arrests with 5 being for felonies and 18 The unmarked Impala’s transmission went out and it is probably not worth getting it fixed. They are down to three vehicles.

York moved to hire Daniel Dove who is certified at $15.00 an hour. McCue seconded the motion, all voting aye, motion carried.

Second Reading of 2020 Budget Ordinance #215: The second reading of APPROPRIATION ORDINANCE # 215 was held. 

Appropriation Ordinance # 215

Section I

Be it Ordained by the City of Martin that the following sums are appropriated to meet the year 2020 obligations of the Municipality:

Tax Supported Funds

Mayor & Council $19,060

Election 900

Attorney 21,400

Finance Officer 93,100

General Government Buildings 18,500

Code Enforcement 300

Airports 177,050

Heritage Museum 4,520

Parks & Recreation Improvement 81,525

Police 325,850

Fire 24,300

Streets & Alleys 118,100

Street Improvement 121,325

Snow Removal 35,750

Street Lights 47,300

Contingency Fund 50,000


Section II

The following is a summary by funds of the appropriated amounts and means of financing them:

Tax Supported Funds - Appropriations

Applied Cash 9,461

Estimated Unencumbered Other 91,790

Transfers - Savings St Imp 121,325

- BBB Tax Fund 20,000

- Liquor Fund 90,000

- Water Fund 25,000 

General Tax Levy 172,404

Contingency Fund 50,000

City Sales Tax 370,000

State & Federal Grants 165,000 

State Motor Vehicle Funds 24,000 

TOTAL $1,138,980

Section III

Special Revenue / Trust & Agency

Sp Rev - Markota, Swim, Golf $122,050

Trust & Agency (Hodson Park 1,000 

TOTAL $123.050

Self-Supported Funds 

Liquor & Operating Agreements $159,000

Water / Meter Deposit / Savings 340,650

Sewer/ Savings 162,350

Sanitation 126,850

TOTAL $788,850

Section V

Contingency Fund 5% Of Total Budget

$2,050,544 X 5% = $102,544


Contingency Funded By Estimated Cash Surplus

Liquor $51,272

Water 51,272


The Finance Officer is directed to certify the tax levies in this ordinance to the Bennett County Auditor.





Finance Officer

1st Reading: 8/14/19

2nd Reading: 9/16/19 

Published: 9/25/19 

Adoption: 10/15/19 

McCue moved to approve the second reading and publish Appropriation Ordinance #215. York seconded the motion, all voting aye, motion carried. 

Property across from Park: The discussion was held on the empty lot across from the park. Mr. McCollam is still interested in buying the lot if he gets the contract for the new building. He does not have a time frame on when he will know if he gets the contract as he is dealing with the government. McCue moved to sell the lot to Mr. McCollam for $20,000 if he gets the contract for the building. Hicks, seconded the motion, all voting aye, motion carried.

Surplus Pickup: Hicks moved to surplus the 1999 Ford F150 with 171,302 miles and to appoint Scott Bair and Walter York as appraisers. McCue seconded the motion, all voting aye, motion carried.

Water Project: Hicks moved to accept the Water Project as complete and have Mayor Rayhill sign the Certificate of Acceptance, Davis-Bacon Act Certification, and the Final Review and Acceptance. Claussen seconded the motion, all voting aye, motion carried. 

October Clean Up Month: Hicks moved to have the month of October as free clean up month. All resident of Martin can take rubble to the rubble site free of charge. McCue seconded the motion, all voting aye, motion carried.

Past Due Water Bills: Hicks moved to handle past due water bills as usual. York seconded the motion, all voting aye, motion carried.

Adjournment: As there was no further business to come before the council at this time, motion to adjourn was entered by Hicks.

The next city council meeting will be held October 9th at 5:30 p.m. at the Library Community Room.

Dated this 16 day of September, 2019

Gary Rayhill, Mayor


Jean Kirk, Finance Officer

Published once at the total approximate cost of $150.89

Published: November 6, 2019

502 Second Avenue, Martin, SD 57551 • 605-685-6866 •