Wednesday November 13, 2019
The Martin City Council met in Regular Session on Wednesday November 13, 2019 at 5:30 p.m. in the Library Community Room at 101 Main Street.
Mayor Gary Rayhill called the meeting to order with council members, Tootie Moffitt, Shirley McCue, Angie Hicks, and Gregg Claussen present. Absent, Walter York and Chuck Gotheridge.
Others present were, Joyce Wilson, Gloria Claussen, Kevin Rascher, Tracee Livermont, Jay Yohner, BC States Attorney Sara Harris, Marj Frew with the Bennett County Booster, Police Chief Brandon Petersen, Police Officer Daniel Dove, Kent Penney with Kadrmas, Lee and Jackson, City Foreman Paul Noel, and Finance Officer Jean Kirk.
Approval of Agenda: Hicks moved to approve the agenda with flexibility. Seconded by Moffitt, all voting aye, motion carried.
Minutes: The minutes from the October meeting were reviewed. McCue moved to approve the minutes. Hicks seconded the motion, all voting aye, motion carried.
Finance Officer’s Report: The Finance Officer’s report for October was reviewed. Hicks moved to approve the October Finance Officers Reports. Claussen seconded the motion all voting aye, motion carried.
October Beginning Balance on Hand $1,968,818; October Receipts 325,990; Total to be accounted for 2,294,808; Transfer In 50,124; Transfer Out 50,124; Disbursements 116,178; Outstanding Warrants 8,278; CD & Petty Cash 18,219
Claims November 2019: The claims were reviewed by the council. McCue moved to approve claims for payment. Seconded by Hicks, all voting aye, motion carried.
Oct Wages, General Fund, $29,554.31; Oct Wages, Enterprise fund, $9,055.64; Oct withholdings, wage withholdings, $7,660.86; Aflac, insurance, $447.99; Assurity Life, insurance, $18.10; SD Retirement, retirement, $4,299.24; City of Martin, water bill, $147.88; Health Pool of South Dakota, health insurance, $5,583.20; AT& T Mobility, cell phones, $139.77; Nate Eisenmenger, window cage for police car, $973.39; Marco, Copier leases for office & cops, $219.58; Hawkins, cylinder rental, $30.00; City of Martin, savings, $14,954.41; True Value, supplies, $125.81; Martin Auto Parts, supplies and repairs, $398.03; Lacreek Electric, electric bill, $7,163.56; General Store, supplies,, $262.07; Great Western Tire, tires for new Dodge Pickup, $751.45; Northwest Pipe Fittings, water supplies, $2,784.18; SD Airport Management Assoc, 2020 dues, $25.00; SD Govt Finance Officers Assoc, 2020 dues, $70.00; SD Municipal League, 2020 dues, $1,215.00; SDML Workers Compensation, work comp insurance, $12,913.00; SD Dept of Revenue, garbage sales tax, $431.76; SD Dept of Revenue, water tests, $224.00; Servall, mats & rugs for office, police, pool, $12.22; Special Account, reimbursement for postage & police uniformsp, $191.75; Golden West Telecommunications, phone & internet, $735.53; High Plains Animal Clinic, dog pound, $25.00; GE Associates, repairs, $20.24; SD Municipal Street Mainenance Assoc, 2020 dues, $35.00; SD One Calls, one calls, $32.48; OST Energy Acct, WAPA credit, $311.69; Horizion Healthcare, pre-employement physical, $132.00; Voyager Fleet System, fuel for vehicles, $1,877.33; Salomon Sanitation, garbage service, $7,740.00; Lynn’s Dakotamart, office supplies, $19.77; Kadoka Oil, diesel fuel, $2,695.00; CNA Surety, surety bond for emplopyees, $168.75; Card Services, install brake control on Dodge and new time clock, $431.06; Keep it Safe, offsite backup, $184.40; AT&T Mobility, cell phones and air cards, $220.31; Scherer Publishing LLC, advertisement and publications, $471.55; Bair’s Automotive, maintenance on 2013 Impala, $104.78; VieVu, body cameras for cops, $897.00; Softline Data, annual software maintenance, $600.00; Blakes Trailer Sales, maintnance and reapir trailer, $507.50; B&R Livestock, triathlon prize, $25.00; Total $116,886.59
Moffitt moved to approve payment of $1163.00 to the USDA for the lagoon payment. Seconded by McCue, all voting aye motion carried.
Moffitt moved to transfer $20,000 from the BBB Fund to the Markota Fund to cover golf course expenses, mostly water. Claussen seconded the motion, all voting aye, motion carried.
Hicks moved to transfer $15,000 from the liquor fund to the sanitation fund to cover landfill expenses. Moffitt seconded the motion, all voting aye, motion carried.
Resignation and Appointment of Ward II Councilman: Angie Hicks resigned as Councilman Ward II as she felt it would be a conflict of interest with her new job as Bennett County Auditor. Mayor Rayhill then appointed Kevin Rascher to fulfil her term until the next election in April. McCue entered a motion to approve the Mayor’s appointment. Moffitt seconded the motion, all voting aye, motion carried.
Airport Land Acquisition: Kent Penny from Kadrmas Lee and Jackson explained that the next step in the land acquisition was to have an appraisal done. The FAA requirements for the appraisal are very in-depth and time consuming they also require a second appraisal company review the first company’s appraisal. The appraisals and review both need to be done by December 27th. Four companies were contacted but only two sent in proposals. The appraisal and review of the appraisal will cost around $32,000. The city will be reimbursed for 95% of this by a Federal Grant and the State of South Dakota DOT, but not until sometime next fall when the grant is awarded. McCue moved to accept the proposals of Simpson & Associates and Shaykett Appraisal to perform the needed appraisals for the land acquisition. All voting aye, motion carried.
Law: Chief Brandon Petersen updated the Council on what was happening in the law department. In October they had 63 calls for service, 216 total events and 15 arrests with 3 being for felonies and 12 misdemeanors.
Martin Addiction Recovery Center: Tracee Livermont addressed the council concerning the MARC building next to the courthouse. MARC has moved from that building and they are donating the lot it sets on to the County. She asked if the City would tear down the building that the County would supply the trucks to haul the materials away. The Council asked if the County was going to pay for the excavator also. Mrs. Livermont did not know, but would find out form the county commissioners. The Council tabled this until more information is known.
Property across from Park: Claussen entered a motion to advertise the property across from the park for sale by sealed bids to be opened at next month’s meeting. McCue seconded the motion, all voting aye, motion carried.
New School Building Retention Pond: Foreman Noel addressed the Council concerning the building of the new school building. The project engineer asked if there would be a problem if there was a retention pond on what is technically part of Ave D. The foreman explained that Ave D was never fully developed because the school owns the property on both sides of that portion of the street and the had no need for a street there. Rascher entered a motion to allow the school to build a retention pond on the undeveloped portion of Ave D. McCue seconded the motion, all voting aye, motion carried.
Surplus Pickup: No bids were received for the surplus pickup. McCue moved to re-advertise the pickup for sale with bids due in by the next meeting. Moffitt seconded the motion, all voting aye, motion carried.
Liquor Licenses: McCue moved to approve the renewal of the 2020 liquor licenses for Bros Inc, Susan’s H&H, American Legion Post 240, Bennett County Golf Assoc and the wine licenses for both Yesway stores. Seconded by Claussen, all voting aye, motion carried.
First Reading of Supplemental Budget Ordinance #216: The first reading of Supplemental Budget #216 was held. McCue moved to approve the first reading, seconded by Moffitt. All voting aye, motion carried.
Employee Health Insurance Renewal: Finance Officer Kirk informed the Council that she had received the renewal packet the employees’ health insurance and that the rate is going up 5.4% for 2020. This will be the first increase in three years from $695.80 a month for a single employee to $733.37. Rascher entered a motion to approve the renewal of Plan B with the Health Pool of South Dakota. Moffitt seconded the motion, all voting aye, motion carried.
Fireworks: Claussen entered a motion to purchase $3000 worth of fireworks for the 4th of July with BBB funds. Rascher seconded the motion, all voting aye, motion carried.
Building Permits: Two building permits were reviewed. Monty Fralick at 408 Pugh Street is building more storage units. Tyler Nollett at 101 Portice put up a 6-foot chain link fence. Claussen moved to approve both building permits. Rascher seconded the motion, all voting aye, motion carried voting aye, motion carried.
Past Due Water Bills: McCue moved to handle past due water bills as usual. Rascher seconded the motion, all voting aye, motion carried.
Code Enforcement: Finance Officer Kirk informed the Council that Mary Poor Thunder is willing to have the old house at 503 Stover Street removed. She had asked Jeff Siscoe about having the fire department burn it down and he told her that she need to talk to the city council. Rascher entered a motion to allow the fire department to burn the house if they are able, or have the city tear it down and haul it off. McCue seconded the motion, all voting aye, motion carried.
Adjournment: As there was no further business to come before the council at this time, motion to adjourn was entered by McCue.
The next city council meeting will be held December 11, at 5:30 p.m. at the Library Community Room.
Dated this 13th day of November, 2019
Gary Rayhill, Mayor
Jean Kirk, Finance Officer
Published once at the total approximate cost of $106.47
Published: November 27, 2019