Proceedings: BCSD 11-18-19


Bennett County School District 3-1

Board Of Education Minutes

Regular Meeting

November 18, 2019

The Regular meeting of the Bennett County School District 3-1 was called to order by Board President Mike Olson at 5:00 p.m. The Pledge of Allegiance was led by President Olson. Board members present: Alexander, Harris, Huber, Fanning, and Olson. Administration present, Superintendent Halverson, Secondary Principal Redden, Middle School Principal/AD Jon Pierson, Elementary Principal Kuxhaus, Federal Programs Director, Ready, Co-Business Manager Robinson and Coyle. Others present Tim Huether, Abbie Saxton and Sadia Risse. 

62.0-20 Fanning moved to approve the agenda with the following addition, seconded by Harris. All voting aye, motion carried.

72.0 Motion to approve Justin Smokov, wrestling volunteer, for middle school.

73.0 Adjournment

No conflict of interest disclosed.

63.0-20 Alexander moved to approve the consent agenda, seconded by Huber. All voting aye, motion carried. 

63.1 Minutes of Regular Meeting, October 21, 2019

63.2 Claims, November, 2019

63.3 Financials, October, 2019

Checking 1 Fund: 10 General Fund; Pest Control, 4 Seasons, 150.00; IA Supplies, A & B Welding, 127.70; BCHS Supplies, Bar Charts, Inc., 62.78; Legals & Minutes, BC Booster II, 200.04; In Service Meals, BC School District 3-1, 207.52; Supplies/J Pauly Memorial/Bus Supplies, BC School-Trust & Agency, 8,598.82; BCHS Principal Travel, Best Western Yankton, 87.00; BCHS Propane, CHS, 13,579.07; Legion Water, City Of Martin, 2,922.81; BCHS Principaltravel, CSC Conferencing Office, 337.55; Maint Supplies, Culligan Water Conditioning, 217.00; VB Travel, Dakota Inn, 445.00; Phone, Donovan, Kenneth, 40.00; MGS Travel, Fairfield Inn, 171.00; MGS Supplies, FNB Visa, 1,064.16; Maint Supplies, Ge Associates Inc, 15.20; IA Supplies, General Store, The, 381.14; Phone, Golden West Inc., 1,517.51; BCHS Supplies, Haggerty’s Musicworks, 245.06; Supt Travel/Phone, Halverson, Stacy, 172.00; Ice Melt, Heartland Paper Company, 1,069.00; Maint Supplies, Hillyard/Sioux Falls, 141.13; BO Travel, Holiday Inn Express-Ft Pierre, 203.98; BCHS Supplies, Innovative Office Solutions, 58.08; BO Backup, Kt Connections, 30.00; Legion Electric, Lacreek Electric, 15,782.94; MGS Supplies/Fuel, Lynn’s Dakotamart, 3,174.55; Bus Supplies, Martin Auto Parts II, 1,235.86; BCHS Supplies, Milledge, Cora, 47.84; Bus Supplies, North Central Bus Sales, 155.60; BO Copier, Office Shop Inc, 407.67; Keys, Panhandle Sales & Service, LLC, 20.00; Activity Travel, Ramada Inn - Sioux Falls, 554.00; Maint Supplies/Repairs & Maint, Rasmussen Mechanical Services Inc, 5,223.39; Homeless Travel, Ready, Belinda, 148.00; MS Supplies, Reinhart, 26.64; MS Sel Travel/MS Travel, Risse, Sadia, 452.00; MGS Travel, Rous, Alyssa, 68.00; Legion Garbage, Salomon Sanitation, 1,280.00; SEL Travel, Saxton, Abbie, 244.00; Prof/Tech Services, SD HS Activities Assn, 50.00; Repairs & Maint, Servall Uniform & Linen Supply, Inc, 71.78; BCHS Supplies, Smith, Lexi, 26.46; Bus Driver Training, Stronghold Education Development Llc, 1,375.00; Board Supplies, Syncb/Amazon, 1,071.98; BO, Time Management Systems, 79.80; Phone, Toczek, Robert, 40.00; IA Supplies, True Value Hardware, 398.48; Supplies, Valentine Office Supply, 24.60; MGS Supplies, Wal Mart Community, 22.70; MGS Principal Registration, West River Foundation, 250.00; Workmens Comp Additional, Workers Comp Fund, 646.00; Fund Total: 64,920.84; Checking 1 Fund: 21 Capital Outlay; Supplies, A & B Welding, 54.92; Computer Licensing Fees, Ewell Educational Services, 175.00; Computer Licensing Fees, FNB Visa, 640.09; Act Supplies, Grapplemonster Gear, 1,360.00; Maint Supplies, Hillyard/Sioux Falls, 632.00; Non-Consumable Supplies, Martin Auto Parts II, 349.76; BCHS Copier Lease, Office Shop Leasing, 567.42; Computer Licensing Fees, Pear Deck, 599.96; Legion Lightning Strike, Rasmussen Mechanical Services Inc, 6,200.00; Library Media, Reminisce, 34.98; Supplies, Syncb/Amazon, 377.37; Fund Total: 10,991.50; Checking 1 Fund: 22 Special Education Fund; SPED Data, BC School-Trust & Agency, 18.23; Lifescape/Reuben, Children’s Care Hospital And School, 5,660.00; SPED Services, Children’s Care Hospital, 3,783.65; Sped Registration, Discipline Associates, LLC, 490.00; BCHS Sped Supplies, Lynn’s Dakotamart, 23.12; SPED Copier, Office Shop Inc, 11.11; SPED Copier Lease, Office Shop Leasing, 6.01; SPED Services, SD Dept Of Human Services, 4,375.73; BCHS Sped Suppies, Syncb/Amazon, 142.93; Jr High Sped Supplies, Therapy Shoppe, 145.11; Fund Total: 14,655.89; Checking 1 Fund: 44 BCHS Gym & Fitness; Geo & Surveying, FMG Engineering, 7,220.00; Design & Development, Upper Deck Architects, Inc, 134,644.05; Fund Total: 141,864.05; Checking 1 Fund: 51 Food Service; Lunch Supplies, Child/Adult Nutrition Services - Doe, 726.96; Milk, Dean Foods, 1,755.92; Lunch Supplies, Food Services Of America, 5,056.82; Supplies, Reinhart, 8,400.24; FS Supplies, SYNCB/Amazon, 50.61; Fund Total: 15,990.55; Checking Account Total: 248,422.83

Approve the October financial reports as presented.

GENERAL FUND Beginning Balance 50,883.05 Receipts 242,312.91, Disbursements 400,674.51, Ending Balance (107,478.55), Revenue Summary Local 21,223.24, County 2,249.67, State 201,173.00, Federal 17,667.00, Other -0-. CAPITAL OUTLAY FUND Beginning Balance (145,525.80), Receipts 76,225.00, Disbursements 58,187.19, Ending Balance (127,487.99), Revenue Summary Local -0-, County -0-, Federal 76,225.00, Other Sources -0-. SPECIAL EDUCATION FUND Beginning Balance (37,364.35), Receipts 39,350.40, Disbursements 147,884.27, Ending Balance (145,898.22), Revenue Summary Local 10,399.40, County -0-, State 17,579.00, Federal 11,372.00, Other Sources -0-. IMPACT AID FUND Beginning Balance 922,094.58, Ending Balance 949,956.79, Revenue Local 12,191.68, Federal -0-. BCHS GYM & FITNESS: Beginning Balance (48,884.35), Receipts 200,000.00, Disbursements 110,452.82, Ending Balance 40,662.83. FOOD SERVICE FUND Beginning Balance (3,552.53), Receipts 29,446.47, Disbursements 24,706.42, Ending Balance 1,187.52, Revenue Summary Local 837.97, State 28,608.50, Federal -0-, Other -0-. TRUST & AGENCY FUND Beginning Balance 111,094.40, Ending Balance 98,770.56. 

October Payrolls:

General Fund Salaries $267,425.70, Benefits $72,121.52

Special Education Salaries $39,416.53, Benefits $9,401.99

Food Service Salaries $4,756.84, Benefits 1,307.02

No communication from the public. 

A presentation was given by Abbie Saxton and Sadia Risse on the AMLE conference they attended in Nashville. Keynote speaker stressed that teachers need to “Find Their Why” for being a teacher. Other sessions that were attended by them were “Tools for Intervention”, Robust Writing using manipulatives, Pop Culture which is relating to our students, School Safety, using sports in writing and “ACES” training. They felt this was a very worthwhile conference to attend, and the information they received will be shared with other staff members, Abbie and Sadia thanked the board for the opportunity to attend.

64.1 Board President Olson reported he had balanced the check book with Jolene, will have a zoom meeting with Three Rivers Special Services, attended the ASBSD delegate assembly, and attended the new building meeting this afternoon, Josh has bills in December.

64.2 Superintendent Halverson gave a report on Live Ticket; the Early Learning Cohort conference she attended in Michigan; the Veteran’s Day Program; the building meeting that was held today, another meeting will be held December 12 to finalize the building plans; December 6 is the snow make-up day. 

64.3 Middle School Principal/AD Pierson reported that enrollment is staying steady; his staff was very appreciative of the luncheon provided by the board and want to extend their gratitude. The Math and Geography Showcase is tonight; the Halloween Build-A-Warrior activity went well; the Fall Athletic Banquet is Monday; middle school girls basketball and wrestling is going very well with good numbers participating; high school wrestling begins today and basketball starts on December 2.

64.4 Secondary Principal Redden reported that the high school family fun night is tonight with activities throughout the building; the sophomores will be traveling to School of Mines and Western Dakota Vo-Tech on Thursday; and the juniors will be having college visits in the spring.

64.5 Elementary Principal Kuxhaus reported that enrollment was holding steady; the High School student council and administration are meeting this week to finalize the next Build a Warrior activity; Little Warrior Girls Basketball is in full swing with 20 – 35 students participating; nine students attended a spelling bee in Loneman last week; the food service program received a 100 percent on their state inspection; upcoming events include: Nov. 19, 4-7 Music Concert, Dec. 6, PK-3 Music Concert, and Dec. 12, Family Fun Night.

64.6 Federal Programs Director Ready reported on family/community engagement activities; she attended the Homeless Conference in D.C. and will be working on how to aid people in our community; is reviewing the manual for the federal programs; the 6+1 writing staff is collaborating; Kadoka School District will be having an “ACES” training and has invited our staff to attend; the Library manual is being updated; and the library has received a donation from the JoAnn Pauly family.

64.7 Business Manager Robinson reported that “cash flow” is slow and therefore creating transfer of monies necessary; will be receiving tax revenues in November, grant reimbursements will be after the 20; she will have to periodically withdraw from the Government Cash Reserve for the building project; budget is finalized after budgeting carry-over funds from the 18-19 federal grants.

65.0-20 Huber moved to surplus technology equipment, seconded by Fanning. All voting aye, motion carried.

65.1 5 Smart Projectors, #4359, 4361, 3862, 3688, 3794

65.2 #3824, I-Pad, throw away, old

65.3 #2763, I-Pad, throw away, old not updatable

65.4 #4511, Chromebook, broke, not able to fix

66.0-20 Fanning moved to approve transfer of funds, $525,000 from Impact Aid, Fund 27, seconded by Harris. All voting aye, motion carried.

66.1 Fund 10, General Fund, $150,000

66.2 Fund 21, Capital Outlay, $200,000

66.3 Fund 22, Special Education, $100,000

66.4 Fund 44, Gym and Fitness Building, $75,000

67.0-20 Huber moved to transfer $300,000 from FIT Money Market to Fund 27, Impact Aid, seconded by Fanning. All voting aye, motion carried.

68.0-20 A review of the Impact Aid meeting that was held on November 12, 2019, was given by Superintendent Halverson.

69.0-20 Huber moved to approve the Indian Policy and Procedures plan for the 2019-2020 school year, seconded by Harris. All voting aye, motion carried.

70.0-20 Fanning moved to accept the resignation of Abby O’Neill, Little Warriors Boys Basketball coach effective immediately, seconded by Harris. All voting aye, motion carried.

71.0-20 Fanning moved to accept the following contracts for the 2019-2020 school year, seconded by Huber. All voting aye, motion carried.

71.1 Jason Buckles, Little Warriors Boys Basketball, $800.00

71.2 Patricia Miller, Asst. Boys Basketball Coach, $1,450.00

72.0-20 Fanning moved to recognize Justin Smokov, wrestling volunteer for the middle school wrestling for the 2019-2020 school year, seconded by Harris. All voting aye, motion carried.

73.0-20 Fanning moved to adjourn meeting at 5:53 p.m., seconded by Harris. All voting aye, motion carried. 

Michael Olson, Board Chairman

Jolene Robinson, Business Manager

Published once at the total approximate cost of $131.04

Published: November 27, 2019

502 Second Avenue, Martin, SD 57551 • 605-685-6866 •