Board Of Bennett County Commissioners
Minutes Of Proceedings
Wednesday, November 20, 2019
Martin, South Dakota
The Bennett County Board of Commissioners met in regular session Wednesday, November 20, 2019, in the Courtroom.
The meeting was called to order at 9:30 a.m. by Chairman Wayne Bond.
Commissioners present: Wayne Bond, Rolf Kraft, Judd Schomp.
Absent: Jeff Slattery and Rod Kirk.
Others present: Angie Hicks, Auditor; Paul Williams, Sheriff; Jason Erwin, Chief Deputy; Taylor Risse, Booster; Sarah Harris States Attorney; Bobbi Amiotte, Area Resident; Jesse Ulmer, Ed Johnson, Ben Rostyne, Justin Friese, Larry Livermont, and Anthony Waters, Highway Laborers; Terry Smokov, Highway Superintendent; Jolene Donovan, Treasurer.
Terry Smokov, Highway Superintendent, had all the highway laborers come to the meeting per instruction of Commissioner Rod Kirk, who was not present.
Mr. Smokov informed the Board that they have been getting some of the major routes, and bus routes bladed weather providing. When weather didn’t cooperate, they worked on shop work, and they got a wing put on so they are ready for snow. Commissioner Bond said there was a complaint from the mail carrier from Cody, NE, south of Bauman’s is bad, and they are going to look at it after the meeting.
There was further discussion on that County Line Road. Mr. Smokov informed the Board they are going to get ditches mowed. Commissioner Schomp said to be aware there are some good size mounds on the roads, and if it catches the wing, it could do some damage.
Mr. Smokov informed the board that the 2001 143H just got hauled to Rapid City Butler Machinery, and a mechanic came and looked at the other 2006 143H but couldn’t hear any noises. Also, we just got back our 143H and it still has an oil leak. They are going to send a mechanic down to look at it. There was a discussion on whether or not to get new tires for one of the machines. They’re going to hold off for now.
Mr. Smokov was asked about Brosz Engineering and their progress on County Line Road. Commissioner Schomp expressed concern about a bill for $20,000 in claims and thought they should be farther along in their progress. State DOT has informed Mr. Smokov there was a permit that hasn’t been acquired, that he feels should’ve been done by now.
Mr. Smokov informed the Board that Dean Welker is working down by Rod Kirk’s and Forrester’s, so they don’t have to use a pasture to get out. He built the road up, but it is very narrow. Commissioner Kraft stated this is why contracts need to be in place stating how the road should be built up, and have contractors be in contact with the Highway Superintendent. Commissioner Bond stated another Commissioner needs to be addressed, but it was suggested to wait until he is present.
Mr. Smokov worked on a proposed list of “No Maintenance” and “Low Maintenance” Roads. The Highway Department Board along with Mr. Smokov presented the list along with maps, this is to help prioritize roads for the Highway Department, and the State is wanting a 5-year plan. Sarah Harris, States Attorney, informed the Board of the laws on the designations of these “No Maintenance” or “Low Maintenance” roads. There needs to be notice given to the public on “No Maintenance” so they can voice their opinions. There was more discussion, and it was decided to table this issue until the next meeting. Jesse Ulmer stated he thinks Terry Smokov deserves a raise.
There was a motion by Rolf Kraft to approve the minutes from the November 4, 2019 Commissioner Meeting. Judd Schomp seconded
All voted aye. Motion carried.
DOT Flood Event 2019
Mr. Smokov explained to the Commissioners that the agreement with State DOT is to turn the incidents from individual cases into one large case. Commissioner Schomp stated he wants Sarah Harris, States Attorney, to read through it and table the issue until the next meeting.
There was discussion about some of the claims, and Commissioner Schomp wants to withhold Brosz Engineering payment of $19,997.50 until he can find out more information on this claim. There was also discussion on the Butler Machinery claim because there is still oil leaking from the machine that they repaired. Commissioner Schomp said that Butler Machinery is sending a mechanic down to look at the oil leak. Judd Schomp made the motion to pay the claims, with the exception of the Brosz Engineering claim for $19,997.50 to withhold this payment until more information is provided. Seconded by Rolf Kraft.
All voted aye. Motion carried.
General 101: (miles and meals included) October 2019 Payroll: Commissioners, $4,290.45; Auditor, $7,149.24; Treasurer, $5,432.91; States Attorney, $1,0269.24; Gov. Bldg, $1,096.88; Director of Equalization, $3980.68; Register of Deeds, $3902.88; Veteran’s Service Officer, $1,156.50; Sheriff, $5,060.31; Jail, $2,847.14; County Wide Law, $11,395.17; WIC, $494.50; Extension, $1,950.49; Coroner, $0.00; Election, $0.00.
Highway, 201: $21,867.58
Emergency & Disaster, 226: $1,428.00
24/7 Program, 248: $2,356.72
Security First Bank, Employer’s share of OASI: $6,942.43
Bennett County Medical & Retirement: $14,259.87
A & B Welding Supply Co Inc, $164.00, Torch Repair/Welding Supplies; AT&T, $333.45, November 2019 Statement; Avera, $96.55, Hwy Drug Test; Avera Health Plans, $8,044.93, December 2019 Statement; Bennett County Booster, $780.04, November 2019 Statement; Bc School Dist #3-1, $269,210.62, October 2019 Apportionmen; Bennett County Treasurer, $250.00, Advanced Taxes Paid; Bennett County Treasurer, $100.84, Grand Jurors For Taxes; Bennett Transportation, $2,450.00, Equipment Hauling; Black Hills Council Local Govt, $7,500.00, Hazard Mitigation Plan Update; Bob’s Gas Service, $379.00, Cap Utilities; Bradley T. Borge, $2,056.25, Crt Appt Atty X3/Juv X1; Butler Machinery, $13,412.20, Repairs Hwy Dept; Centurylink, $130.15, November 2019 Statement; Ceplecha Trucking, $1,440.00, Culvert F658 T Wards; Cherry County Implement, $210.40, Repairs Hwy Dept; CHS, $11,745.46, Hwy Dept Fuel; City Of Martin, $198.51, November 2019 Statement; City Of Martin, $53,409.20, October 2019 Apportionmen; Cole Pest Control, $70.00, November 2019 Statement; Connecting Point, $6,377.00, November 2019 Statement; Correctional Risk Services, $325.50, November 2019 Statement; Culligan Water Conditioning, $74.00, November 2019 Statement; Dept Of Animal Sciences, $75.00, 2020 Irm Redbooks; Executive Mgmt Finance Office, $34.00, October 2019 Invoice; Butch & Paulette Fanning, $49.99, Overpayment Of Taxes; GE Associates, $105.32, Light Bar Hwy Dept; The General Store, $1,233.86, Repairs & Supplies Hwy Dept; Golden West Technologies, $125.00, Law Dept Services; Golden West Companies, $1,468.96, November 2019 Statement; Great Western Tire Inc., $3,306.41, November 2019 Statement; Group Resources Of Iowa LLC, $133.00, November 2019 Statement; Group Resources Of Iowa LLC, $15.00, October 2019 Invoice; Hughes County Finance Office, $2,065.00, Jail Billing October 2019; JBW Trucking, $1,100.00, Trucking Gravel; John Deere Financial, $2,220.55, Hwy Dept Supplies; Kennedy Implement & Auto, $348.00, Repairs Hwy Dept; Kieffer Sanitation, $132.00, Hwy Dept Utilities; Kimball-Midwest, $89.00, Hwy Dept Supplies; Konica Minolta Premier Finance, $243.48, November 2019 Statement; Lacreek Electric Assoc., $3,688.00, November 2019 Statement; Amanda Lacroix, $1,009.20, Crt Appt Atty X4; Lacroixs True Value, $240.43, November 2019 Statement; Lincoln County Treasurer, $162.50, November 2019 Statement Mh; Steve Livermont, $2,816.22, Culvert Work; Lynn’s Dakotamart, $27.43, Hwy Dept Supplies; Martin Auto Parts Ii, Inc., $1,665.47, November 2019 Statement; Martin Volunteer Fire Dept, $9,000.00, 2019 Yearly Budget Item; Mcleods Printing And Supply, $630.55, November 2019 Statement; Medline Industries Inc., $139.87, November 2019 Statement; Microfilm Imaging Systems, Inc, $414.80, Rod Acid Free Boxes; Byron Nogelmeier,, $1,039.00, 24/7 Partcipation May-Oct 2019; Office Products Center, $43.27, November 2019 Statement; Panhandle Sales & Services, $369.00, Treas, Rod, Jail Prof Services; Parr Law Pc, $4,544.11, Crt Appt Atty X5; Pete Lien & Sons, Inc, $447.66, Oversize Rock; Quality Inn, $231.00, Auditor Training; Rcpd Evidence Section, $270.00, October 2019 Drug Testing; Salomon Sanitation, $120.00, November 2019 Statement; SD Department Of Health, $40.00, November 2019 Statement; SD Dept Of Revenue-Remit, $28,273.60, October 2019 Transmittal; SDACC Clerp, $463.00, Quarterly Clerp Payment; Servall, $454.23, November 2019 Statement; Jeff Siscoe, $83.02, Lepc Meeting Lunch; Jeff Siscoe, $579.98, Reimbursement Lap Top Deputy; Sod’s Mechanical Contracting, $369.26, Hwy Shop Repair; Truenorth Steel, $42,479.40, Culverts; Tuthill Fire Department, $3,750.00, Tuthill Fire Dept Budget 2019; Valentine Office Supply, $282.24, November 2019 Statement; Vetal Fire Department, $1,068.93, Vetal Fire Dept Budget 2019; Voyager Fleet Systems Inc, $1,449.72, Law Dept Fuel; Mona Weiger, $475.00, Grand Jury Transcripts X4; Susan Williams, $29.21, Antivirus Renewal; Winner Health Mart Pharmacy, $261.11, November 2019 Statement; Winner Police Department, $16,926.80, October 2019 Billing; West River Computers, $669.95, Computer Monitors With Win10; West River Computers, $709.96, Law Dept Computer; West River Computers, $19.99, Doe Supplies; Brittany Neigel, $20.00, Court Witness; $59.24, Grand Juror; $79.40, Grand Juror; $68.48, Grand Juror; $62.60, Grand Juror; $55.88, Grand Juror; $65.12, Grand Juror; $51.68, Grand Juror; $78.56, Grand Juror; AT&T, $47.36, November 2019 Statement; Avera Health Plans, $8,234.98, November Premium; Bennett County Treasurer, $148.80, Divider/Hotel Hwy Super; Bennett County Treasurer, $895.98, Advanced Taxes T Byrne/D Spenc; Bennett County Treasurer, $155.98, Advance Taxes S Huber; Bennett County Treasurer, $423.91, Advanced Taxes J Clifford; Jerry Bennett, $34.33, Aflac Premium Refund; Ceplecha Trucking, $6,400.00, Culverts & Dirt Work; Dakota Battery & Electric, $247.33, Alternator/Replacement Ck; Dale Christensen, $1,170.00, Haul Gravel; DTJ LLC, $345.08, Overpayment Taxes; Group Resources Of Iowa LLC, $1,559.93, October 2019 Statement; JBW Trucking, $4,180.00, Haul Gravel; Steve Livermont, $3,830.00, Culvert Work; Marco, Technologies LLC, $43.20, November 2019 Statement; Troy Martin, $224.06, Overpayment Taxes; Pennington Co Clerk Of Courts, $5,000.00, Bond T Adair; Principle, $74.64, November Statement; Secretary Of State, $7.00, Pistol Permit X1; Toby Snyder, $800.00, Overpayment Of Taxes; Carl Standing Bear, $20.00, Courthouse Snow Removal; Keith Stehlik, $100.00, Program Highway Dept Radios; Sun Life Financial, $119.89, November 2019 Premium/Cobra; TBS Electronics Inc, $1,631.00, Highway Dept Radios; USPS, $940.00, Auditor Stamped Envelopes; Winner Reg Em Serv Comm Center, $6,641.60, 911 June-August 2019
Commissioner Kraft brought up a complaint about Old Highway 18 right before North Housing, there is a large pothole that caused a spring to break on a horse trailer. Commissioner Schomp said we left that up to the residents to repair those potholes with the cold mix provided. Commissioner Kraft said it needs to be filled with cold mix or a temporary fix. Commissioner Schomp said talking about this road, next spring tentatively, Old Highway 18 needs to be ground up and mixed with gravel so it can be maintained. It was repaired with the cold mix provided, but they ran out so they could only do so much of the Old Highway 18. Commissioner Schomp wants Old Highway 18 added to the next meeting agenda so it can be discussed further, along with the public.
Commissioner Schomp asked how many applicants there were for Deputy Auditor? Angie Hicks, Auditor, stated that there were two. Commissioner Schomp stated he had a complaint about not giving it enough time, and one applicant complained when her application was turned in the position was already filled. Auditor Hicks stated I felt Linay is very capable of doing the job and that’s why she got it. Commissioner Kraft stated elected officials get to hire their own people. Auditor Hicks, stated I was under the impression that it was my decision and I feel she has what it takes to do the job. Commissioner Bond stated you’re the boss of that office, if they don’t work out, then it’s up to you to correct it. Sarah Harris, States Attorney, stated that she is on a probationary period of 3-6 months, if there are complaints at that time, it will come before the Board again. Auditor Hicks stated that’s how it works for every new hire. Commissioner Schomp expressed his concern about the hire of Linay Little Eagle. Rolf Kraft made the motion to approve the new hires of Linay Little Eagle as Deputy Auditor at $9.75 hourly effective 11/12/2019 and Karla Parkes as Deputy Coroner at $58.00 per run effective 11/13/2019. Seconded by Wayne Bond.
Voting Aye: Rolf Kraft and Wayne Bond.
Voting Nay: Judd Schomp.
Liquor License Renewal
Sheriff Paul Williams informed the Board that he has never had any issues with Boomdocks Bar and Grill. Judd Schomp made the motion to approve the renewal of Boomdocks Bar and Grill’s liquor license. Rolf Kraft seconded.
All voted aye. Motion carried.
The Board held a discussion on the interfund loan and repayment of these funds. Rolf Kraft made the motion to pay back the interfund loan of $543,535.00 to the designated funds. Judd Schomp seconded.
Voting Aye: Rolf Kraft and Judd Schomp.
Voting Nay: Wayne Bond.
Security Camera System
Sarah Harris, States Attorney, received the new quote and is currently working on the grant and will submit it to the State.
Repairs for Courthouse
Sheriff Paul Williams approached the Board about getting new lights throughout the Courthouse. There have been issues with changing bulbs every day. He informed the Board that in 2016 all of the lights in the Sheriffs Office were changed to LED lights. Commissioner Schomp told them to get a quote for LED lights and covers for them, and bring it back to the Board. Sheriff Williams also informed the board that the City Police Department is not interested in the equipment from the Ford Taurus patrol car. Mr. Williams stated that he may list them on the State’s Surplus Website
The Commissioners were also approached by Jolene Donovan, Treasurer, and Sarah Harris, States Attorney, about needing improvements to the heating system for the courtroom that also leads into Jeff Siscoe and Jaci Clifford’s offices, along with the restrooms. The system was out of propane and blowing cold air. When the new system was installed, funds ran out before those areas could be finished. Mrs. Donovan suggested maybe getting an above ground 500-gallon tank, instead of the 6000-gallon underground tank. Commissioner Schomp said that is not a good idea, because they would constantly be filling a 500-gallon propane tank. Also, the Board is trying to get a roof estimate whey they can make it down to do the quote. There was more discussion on the heating system. Mrs. Donovan is going to check on the propane.
Ms. Harris informed the Board that currently there are three outlets in the Courtroom, and they need to get someone to add more with all of the electronics needed for Court. It was decided to get someone to come do a quote for adding more outlets in the Courtroom.
New Ultra Server
Angie Hicks, Auditor informed the Commissioners that the server in her office that runs the Ultra Software for Director of Equalization, Treasurers Office, and Auditor’s Office along with the Highway Department come the first of the year needs to be upgraded and this is the quote from Ultra. Ms. Hicks continued it is in her budget, but just wanted the Board to be aware of the cost and what it entails.
There being no further business to come before the Board, Judd Schomp made the motion to adjourn. Rolf Kraft seconded.
All voted aye. Motion carried.
BOARD OF BENNETT COUNTY COMMISSION
/s/ Wayne Bond, Chairman
/s/ Angela Hicks, Auditor
The next regular Commissioners Meeting Monday, December 4, 2019, at 9:30 a.m. in the Courthouse.
Published once at the total approximate cost of $183.33
Published: November 27, 2019