Proceedings: BC Commissioners 12-18-19
Proceedings
Board Of Bennett County Commissioners
Minutes Of Proceedings
Wednesday, December 18, 2019
Martin, South Dakota
The Bennett County Board of Commissioners met in regular session Wednesday, December 18, 2019, in the Courtroom.
The meeting was called to order at 9:30 a.m. by Chairman Wayne Bond.
Commissioners present: Wayne Bond, Rolf Kraft, Judd Schomp, Jeff Slattery, and Rod Kirk.
Others present: Angie Hicks, Auditor; Paul Williams, Bennett County Sheriff; Jason Erwin, Bennett County Chief Deputy; Kevin Curtis, Bennett County Deputy; Stuart Bucholz, Bennett County Sheriffs Transport Officer; Bob Schlack, Bennett County Sheriffs Office; Kevin Rascher, City Law Board; Terry Smokov, Highway Superintendent; Anthony Waters; Tracee Livermont, Director of Martin Addiction Recovery Center; Jeff Siscoe, Director of Equalization; Taylor Risse, Bennett County Booster; Sarah Harris States Attorney; Nate Eisenminger, Martin Police Officer; Daniel Dove, Martin Police Officer; Brandon Petersen, Martin Chief of Police; Tom Wilsey, Brosz Engineering; Area Residents: Jay Yohner, Anthony Waters, Sue Lewis, Bob Ceplecha, Karen Geerson, Steve Livermont, Amanda LaCroix, Veldon Thayer, Austin Thayer, Dale McDonnell, and Bill Kuxhaus.
Brosz Engineering
Tom Wilsey, Brosz Engineering, discussed with the Board the plans for Cody Road. Judd Schomp made the motion to approve Brosz Engineering plans and specs as presented for Cody Road (FAS16) to let out bids for construction. Seconded by Rod Kirk.
All voted aye. Motion carried.
Highway Department
There was some discussion on the Road Maintenance Maps and what it is going to require. Sarah Harris, States Attorney, informed the Board that the public needs to be notified by Public Notice for “No Maintenance” and “Low Maintenance” roads, and they will have to have signs posted on the roads designated by the Board to release the County of liability. Terry Smokov, Highway Superintendent, stated this is just to prioritize roads in the County. Ms. Harris is going to get the Public Notice together for the Bennett County Booster.
There is a gravel permit from Jerry Jo Donovan for 239th Avenue for two truck loads of gravel that was approved by the Commissioners.
There was discussion on how FEMA funds are coming along. Jolene Donovan, Treasurer, informed the Board on how the information is submitted to FEMA and the process.
There was discussion with Bob Ceplecha on how snow removal is determined. The Board left that up to the Highway Superintendent, Terry Smokov’s discretion. There was some discussion about hours for Highway Department laborers during winter time. It was determined to leave it up to the Highway Superintendent. There was some discussion on the Highway Shop and what improvements could be made.
DOT Flood Agreement
Angie Hicks, Auditor, explained to the Board this agreement from DOT is the same as the last one we approved, but with a date of May 22, 2019 and the last date was March 2019. Sarah Harris, States Attorney, was given a copy ahead of time to review and agreed it is the same as the last agreement. Judd Schomp made the motion to approve May 2019 DOT Flooding Agreement. Rod Kirk seconded.
All voted aye. Motion carried.
Holding Facility and Transports with City Law Board
Kevin Rascher, City Law Board, informed the Board that the City Law Board voted to pass the Joint Powers Agreement that allows the City Police Department to use the entire County Holding Facility. There was also discussion on the new transport policy put into place by Sheriff Williams, and how the City will budget for that since it is a new cost incurred.
Sarah Harris, States Attorney, informed the Board about the agreement and asked if they reviewed it and had any questions? There was concerns that some of the Commissioners haven’t seen a copy of it. Ms. Harris told them she emailed the agreement to all of them. Sheriff Williams stated he hadn’t gotten a copy either. There were several members from the community that expressed their concerns about the Holding Facility. All Parties want a fair and legal agreement. Sheriff Williams suggested that he would be willing to do away with the new transport policy if the agreement can be tabled until the end of January.
There was a discussion about the history of the City Police Department and the Bennett County Sheriff’s Office with all of those present. It was decided to take the time and have the Attorney General review the agreement, and not rush into the situation like in the past. It will be tabled until the January 8th meeting. Sheriff Williams said the transport policy will go away as of today and he will write a letter for Chief Petersen and the City.
December 4th Minutes
There was a motion made by Rolf Kraft to approve the December 4th regular meeting minutes. Seconded by Jeff Slattery.
All voted aye. Motion carried.
Addiction Recovery Center
Tracee Livermont, Director of Martin Addiction Recovery Center, approached the Board about splitting costs with the City for tearing down the old building at 204 Main Street. Mrs. Livermont stated they want to give the lot to the County when all the work is finished. Rod Kirk made the motion to pay for the excavation hours to tear down the building at 204 Main Street. Seconded by Judd Schomp.
All voted aye. Motion carried.
Claims
There was some discussion on claims. Mr. Smokov would like some of the Commissioners to inspect the County Line Road culvert before paying Hahn Construction. Rod Kirk made the motion to pay the claims with the exception to hold Hahn Construction payment until after inspection of the culvert by the Commissioners, and they will call with the okay to send the payment. Rolf Kraft seconded.
All voted aye. Motion carried.
General 101: (miles and meals included) November 2019 Payroll: Commissioners, $3,736.64; Auditor, $2,917.09; Treasurer, $3,621.94; States Attorney, $4,846.16; Gov. Bldg, $797.38; Director of Equalization, $2,269.91; Register of Deeds, $2,601.92; Veteran’s Service Officer, $771.00; Sheriff, $3,373.54; Jail, $1,133.75; County Wide Law, $7,909.17; WIC, $564.38; Extension, $1,492.57; Coroner, $58.00; Election, $390.84.
Highway, 201: $19,354.78
Emergency & Disaster, 226: $1,428.00
24/7 Program, 248: $1,720.83
Security First Bank, Employer’s share of OASI: $4,71.34
Bennett County Medical & Retirement: $11,922.30
AT&T, $333.17, First Net; Audra Hill Consulting, $53.49, Menatally Ill Other; Bauman Brothers, $525.00, Gravel And Excavation; Bennett County Booster, $403.20, November Statement; Bennett Co Hospital And NH, $71.50, Drug Test; Bennett Co Hospital And NH, $143.75, 6X Blood Alcohol Test; BC School Dist #3-1, $87,949.60, November 2019 Apportionment; Bennett County Treasurer, $604.17, Biz Now Prepaid Credit Card; Bennett County Treasurer, $22.48, Advance Taxes; Bennett County Treasurer, $470.00, Biz Card; Bennett County Treasurer, $29.24, Advance Taxes; Bennett County Treasurer, $105.11, Advance Taxes; Bennett Transportation, $775.00, December Statement; Bob’s Gas Service, $3,970.77, Propane Utilities; Bradley T. Borge, $1,552.50, December CAA Fees; Brosz Engineering, $23,942.50, Survey Work; Butler Machinery, $18,944.18, December Statement; Carl Standing Bear, $20.00, Snow Removal; Centurylink, $130.15, December Payment; Chelsi Claussen, $25.00, DUI Blood Draw; CHD, $14,074.50, November Statement; City Of Martin, $97.81, Utilities; City Of Martin, $7,766.26, November 2019 Apportionment; Cole Pest Control, $70.00, Mouse Control; Connecting Point, $645.00, November Billing; Creative Product Source, Inc, $276.08, Sticker Badges; Culligan Water Conditioning, $32.00, December Statement; Executive Mgmt Finance Office, $29.00, State Email Fee; Fox & Youngberg, P.C., $197.32, Mentally Ill Other; GE Associates, $956.65, November Statement; The General Store, $154.26, November Statement; Godfrey Brake Service, $184.21, December Statement; Golden West Companies, $1,484.31, December Billing; Great Western Tire Inc., $4,209.40, November Statement; Group Resources Of Iowa LLC, $133.00, December Billing; Group Resources Of Iowa LLC, $1,595.25, December Billing; Hahn Construction, $39,372.00, Cody Road Culvert; Hughes County Finance Office, $2,065.00, November Billing; James Stewart, $155.33, Overpayment Of Taxes; John Deere Financial, $353.05, November Statement; Kara Walkling, $100.00, Eds Expense; Kieffer Sanitation, $132.00, December Statement; Konica Minolta Premier Finance, $243.48, Courthouse Equipment Rent; Krogman Law Office, PLLC, $488.75, November Billing; Lacreek Electric Assoc., $4,280.45, December Billing; Amanda LaCroix, $865.45, November Billing; LaCroixs True Value, $54.27, November Statement; Steve Livermont, $1,580.80, Stack Culverts/Clean Autogates; Lynn’s Dakotamart, $33.36, November Statement; Martin Auto Parts II, Inc., $3,217.75, December Billing; Marty Wounded Arrow, $50.00, Snow Removal; Mary Kay Sell, $133.32, Aflac Premium Refund; Michael Rogers, $29.00, Pbt State Fee Refund; Office Products Center, $171.42, November Statement; Parr Law Pc, $2,986.40, Caa Fees; Pennington Co. Jail, $207.00, October Transport Billing; Salomon Sanitation, $120.00, December Invoice; Sarah Harris, $267.08, Anitvirus Reimbursement; SD Department Of Health, $120.00, November Billing; SD Dept Of Transportation, $879.87, Bridge Inspections; SD Dept Of Legislative Audit, $13,935.35, Audit Services; SD Public Assurance Alliance, $183.62, November Statement; SDACC - Clerp, $332.00, November Clerp; Secretary Of State, $7.00, Pistol Permit; Secretary Of State, $7.00, Pistol Permit; Mary Kay Sell, $19.17, 4-H Supply Reimbursement; Servall, $339.06, December Statement; Jeff Siscoe, $88.20, Mileage; Sod’s Mechanical Contracting, $70.41, Invoice 11775; South Dakota Dept Of Revenue, $39,157.05, November Transmittal; State Of SD Treasurer, $190.76, Overpayment Refund; Sandy Steffen, $209.60, December Billing; Sword Law Office, PC, $3,129.61, Attorney Fees; Transource, $52.30, December Billing; Tyler Technologies, $3,538.52, Module Support; Valentine Office Supply, $297.16, Nov. 30 Statement; Voyager Fleet Systems Inc, $1,569.54, Law Dept Fuel; Western Communications, Inc, $360.00, Invoice 12748; Winner Health Mart Pharmacy, $157.71, December Billing; Winner Police Department, $23,523.60, December Billing; West River Computers, $978.97, Wo # 3042-3043; Yankton County, $50.00, Sheriffs Fee
Supplemental Budget Hearing
Angie Hicks, Auditor, held a discussion with the Board about the budget hearing for December 30th, 2019 at 1:00 pm. There was a motion by Jeff Slattery and second by Rolf Kraft to set a hearing on December 30, 2019 at 1:00 pm to Supplement Budget to the following Highway Fund (expenses): Road and Bridge Professional Service 201-311-422.00, $217,443.00: Road and Bridge Debt Service Principle 201-311-441, $100,158.00; and Road and Bridge Debt Service Interest 201-311-442.00, $5,830.00; means of finance cash balance in the Road and Bridge Fund. A Contingency Transfer as follows to the General Fund: Commissioners 101-111, $$3900.00: Judicial System 101-130, $925.00; Treasurer 101-142, $5200.00; Insurance & Bonds 101-144, $255.00; Abused and Neglected Children 101-154, $4000.00; General Government Building 101-161, $9500.00; Juvenile Detention 101-215, $32,800.00; Mentally Ill 101-441, $5,100.00; 911 Service Fund: Communication Center 207-225, $2600.00; Fire Fund: Fire Protection 211-221, $500.00; Emergency and Disaster Fund: Emergency and Disaster Services 226-222, $8,601.00; and Highway and Bridge Fund: Highways, roads, and Bridges 201-311, $19,119.00.
All voted aye. Motion carried.
End of Year Meeting
There was a motion made by Rod Kirk to set the End of the Year Meeting for December 30, 2019 at 1:00 p,m. Seconded by Judd Schomp.
All voted aye. Motion carried.
January 1, 2019 Meeting
There was a motion made by Rolf Kraft to move the first regular meeting in January from the 1st to Wednesday January 8, 2019 at 9:30 a.m. Seconded by Jeff Slattery.
All voted aye. Motion carried.
Overtime
There was a letter from Susan Williams stating that she never said that County Employees could not work overtime. There was a discussion about Linay Little Eagle working in the 24/7 Program and getting overtime. It was decided to allow her to finish until the end of the year, then only working in the Auditor’s Office after that.
SDSU Extension
Ms. Hicks presented the Board with the 2020 SDSU Extension Memorandum of Understanding and stated that it is the same as last years agreement and Mary Kay Sell was good with it as well. There was a motion made by Judd Schomp to accept the 2020 SDSU Extension Memorandum of Understanding with a second by Jeff Slattery.
All voted aye. Motion carried.
New or Old Business
There was some discussion about the Martin Volunteer Fire Department Benefit and to visit with any fireman about it.
There was a discussion about the Personnel Policy Manual for different issues such as lunch breaks and breaks. It was also decided to review the Personnel Manual and bring changes to the Board to get it updated at the January 15, 2020 meeting.
Closing
There being no further business to come before the Board, Judd Schomp made the motion to adjourn with a second by Rolf Kraft.
All voted aye. Motion carried.
BOARD OF BENNETT COUNTY COMMISSION
/s/ Wayne Bond, Chairman
ATTEST:
/s/ Angela Hicks, Auditor
The next special Commissioners Meeting Monday, December 30, 2019, at 1:00 p.m. in the Courthouse.
Published once at the total approximate cost of $154.98
Published: December 25, 2019